Administrative Services Manager

Meritage Homes Corporation; Franklin (TN); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Meritage Homes is seeking an Office Manager/Administrative Assistant to support the Nashville Division President and leadership team. The role requires discretion, tact, and the ability to manage confidential information in a fast-paced environment.

Responsibilities include calendar management, travel planning, report creation, event coordination, and HR duties such as onboarding and background checks. The candidate will also handle routine admin tasks, vendor setup, expense reporting, and

Qualifications

• College degree preferred with 3+ years' experience supporting executives.
• Experience in real estate, commercial, property management, construction or home building industry preferred, but not required
• Office management experience a plus
• Advanced Microsoft Office skills (Word, PowerPoint, Excel, Outlook) are required
• Strong written and verbal communication skills
• Superior organization and project management skills
• Ability to maintain confidential information and data
• Ability to work independently and exercise delegated decision making
• Proactive and flexible in a fast-paced environment with changing priorities

Responsibilities

• Calendar management and scheduling.
• Travel planning and coordination.
• Report creation.
• Plan, coordinate, and administer events of varying size.
• File and record maintenance and organization.
• Presentation development and editing.
• Coordinate web and video conferences.
• Create and manage expense reports.
• Compose letters, reports, emails, and proposals.
• Set up vendors, invoices, and new hire computers/work stations.

Skills

Executive support

Discretion

Communication

Project management

Confidential information handling

Education

College degree preferred

Tools

Microsoft Office

Visio

Job description

Responsibilities

Meritage Homes is looking for an Office Manager/Administrative Assistant to perform assistant responsibilities for our Nashville Division President, in addition to his leadership team. This role requires ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices.

• Calendar management and scheduling
• Travel planning and coordination
• Copying, collating, binding – desktop publishing
• Report creation
• Plan, coordinate, and administer small and large events
• File (paper and electronic) maintenance and organization
• Presentation development and editing
• Coordinate Web and Video conferences
• Create and manage expense reports
• Compose letters, reports, emails, proposals, as needed
• Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc.

In addition, this person will also effectively perform a variety of HR responsibilities, including opening requisitions, conducting background checks, maintaining organization charts, developing and maintaining talent analysis documents, maintaining employee files, conducting new hire orientations, setting up new hires and completing necessary paperwork, preparing new employee announcements and on-board plans, and conducting exit interviews when needed.

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Qualifications

• College degree preferred with 3+ years' experience supporting executives
• Experience in real estate, commercial, property management, construction or home building industry preferred, but not required
• Office management experience a plus
• Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required. Visio a plus
• Strong experience developing processes/procedures and process flow documents
• Exemplary written and verbal communication skills
• Superior organization and project management skills
• Ability to maintain confidential and proprietary information and data
• Ability to work independently, think critically, and exercise delegated decision making
• Proactive – anticipates needs and takes action
• Flexible – able to excel in a fast paced environment with changing priorities

Overview

Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer, we are focused on delivering a Life.Built.Better. Meritage is committed to building energy-efficient and affordable entry-level and first move-up homes across the US. We are looking for candidates who are excited about furthering their careers, as well as bringing their authentic self every day to be part of an inclusive organization. Meritage was certified a Great Place To Work for a second year in a row, and is currently ranked on Fortune's Best Workplaces listings in the categories of Construction, Women and Parents. Meritage has delivered over 200,000 homes in its 40-year history, and has a reputation for its distinctive style, quality construction, and award-winning customer experience. Meritage is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.

When joining Meritage Homes, you and your career can benefit in several ways, including:

• A work environment that encourages creativity and innovative ideas from every level
• An organization that lives by its core values everyday
• Team atmosphere where every individual is considered a vital asset
• State of the art technology to provide an optimal working environment
• A competitive pay structure
• Strong benefits
• Flexibility in work-life integration
• Team-oriented environment where all individuals play an integral role in the company
• Opportunity to further your career in a growing national organization
• Maintain a competitive drive to be the best