Administrative Services Coordinator - Urology Clinic - Full Time 8 Hour Days (Exempt) (Non-Union)

University of Southern California; California, Los Angeles (MO, CA); On-site; USD 68,000 - 113,000; Full time

Job summary

An established industry player is seeking an Administrative Services Coordinator for their Urology Clinic. This full-time role involves coordinating administrative tasks, managing schedules, and ensuring efficient clinic operations. The ideal candidate will possess strong organizational skills and the ability to work effectively with diverse teams. You will play a crucial role in enhancing the clinic's efficiency and patient care, while also engaging in strategic planning and policy development. If you are passionate about supporting healthcare services and thrive in a dynamic environment, this opportunity could be perfect for you.

Qualifications

• 2+ years of medical secretary or administrative experience required.
• Strong organizational and time management skills essential.

Responsibilities

• Coordinate administrative services and manage scheduling.
• Analyze data trends and present findings with recommendations.

Skills

Organizational Skills

Time Management

Customer Relations

Data Analysis

ICD and CPT Coding

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Word

Job description

Administrative Services Coordinator - Urology Clinic - Full Time 8 Hour Days (Exempt) (Non-Union)

Location: Keck Medicine of USC, Hospital, Los Angeles, California

The Administrative Services Coordinator assists department leadership in coordinating administrative services within the unit and other areas as requested. Responsibilities include, but are not limited to:

• Scheduling and calendar management
• Responding to complaints, questions, requests, and inquiries
• Customer relations
• Clinic processes and insurance verification/authorization
• Answering phones and directing calls to appropriate personnel
• Obtaining medical records and other important materials promptly

Essential Duties:

• Planning and coordinating special events, conferences, and seminars
• Researching, gathering, organizing, and summarizing data for reports
• Analyzing data for trends and presenting findings with recommendations
• Resolving collection issues and discussing write-offs with MDs, billing staff, administration, and the chair
• Assisting patients with disability forms and other coordination duties
• Acting as liaison between Keck Hospital, USC Care, and departments, managing conflict resolution
• Developing and revising policies and procedures to improve efficiency and quality
• Participating in strategic planning, business development, and committees
• Practicing OSHA safety standards and maintaining patient confidentiality
• Performing other duties as assigned

Required Qualifications:

• High school diploma or equivalent
• Bachelor's degree in a related field or equivalent experience
• At least 2 years of medical secretary or administrative experience
• Knowledge of ICD and CPT coding
• Strong organizational and time management skills
• Ability to work effectively with physicians, staff, and patients
• Proficiency in Microsoft Word and internet use
• Ability to work independently and as part of a team

Preferred Qualifications:

Details not specified

Required Licenses/Certifications:

• Fire Life Safety Training (LA City) - must be obtained within 30 days of hire if not already held, and maintained through renewal

The annual base salary range for this position is $68,640.00 - $112,370.00. The university considers various factors such as responsibilities, experience, education, skills, and legal requirements when extending offers.