Administrative Services Coordinator

Apex Systems; Northern, San Diego (KY, CA); Hybrid; USD 97,424,000 - 106,020,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan with company match

Employee stock purchase program (ESPP)

Job summary

Apex Systems is hiring an Administrative Services Coordinator for a large healthcare client in San Diego, onsite. This role supports hospital staffing operations and requires quick thinking under time constraints.

You will recruit nurses, CNAs, technicians, and unit coordinators, follow union contracts, and maintain data-driven reports and schedules. Onsite work with standard office procedures and strong communication is essential.

Qualifications

• High school diploma required.
• Two years of staffing office experience with same-day staffing and recruitment.
• Proficiency in Word, Teams, and Excel.
• Flexibility, critical thinking, and strong communication and customer service skills.
• Preferred: bachelor's degree and API systems experience.
• Experience in fast-paced environments with quick decision-making.

Responsibilities

• Manage daily hospital staffing including nurses, CNAs, technicians, and unit coordinators based on census needs.
• Follow standard work procedures and union contract language.
• Produce status reports, graphs, and presentations from data analyses.
• Maintain and operate databases and automated systems for data accuracy.
• Coordinate with vendors and oversee ordering of office supplies.
• Oversee activities of support staff to ensure tasks are completed efficiently.
• Prepare and maintain physician master schedules and ensure adequate coverage.
• Serve as a department resource for software applications and training.

Skills

Microsoft Word

Microsoft Teams

Microsoft Excel

Strong communication

Customer service

Education

High school diploma

Bachelor's degree (preferred)

Tools

API systems (preferred)

Job description

# Administrative Services CoordinatorApply**Job#: 3052300****Job Description:**Apex Systems is hiring for an Administrative Services Coordinator for a large Healthcare client.**Location:** San Diego, California (Onsite)Role OverviewThis role supports daily hospital staffing operations by recruiting necessary personnel based on census needs. The position requires quick thinking, adaptability, and the ability to work under pressure and time constraints. It is a demanding role that differs from a standard administrative position and involves following specific protocols and contract language.Key Responsibilities* Manage daily staffing for the hospital, including recruiting nurses, CNAs, Monitor/Surgical Technicians, and Hospital Unit Coordinators based on unit census needs.* Follow specific standard work procedures and union contract language.* Perform data analysis, editing, and formatting to produce status reports, graphs, and presentation materials.* Maintain and operate databases and automated systems to ensure data accuracy.* Serve as a liaison with vendors and may coordinate the ordering of office supplies.* Coordinate and oversee the activities of support staff to ensure tasks are completed efficiently.* When assigned, prepare and maintain physician master schedules, coordinate schedule changes, and ensure adequate coverage.* Function as a department resource for software application and training.Required Qualifications**Education:** High school diploma.**Experience:** 2 years of experience in a staffing office, handling same-day staffing and recruitment.**Technical Skills:** Proficiency in Microsoft Word, Teams, and Excel.**Skills:** Must be flexible, a critical thinker, and possess efficient communication and customer service skills.Preferred Qualifications* A college degree, such as a bachelor's degree.* Experience with API systems.* Experience working in a fast-paced environment and making quick decisions.Work EnvironmentThis is an onsite position with free, onsite parking. The dress code is business casual. The role requires flexibility to work various shifts, which may include any timeframe between 3:00 AM - 11:30 AM, 11:00 AM - 7:30 PM, or 3:00 PM - 11:30 PM, including weekends. Schedules will be provided one to two weeks in advance. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** San Diego, CA, US**Job Type:****Date Posted:** September 15, 2026**Pay Range:** $34 - $37 per hour