ADMINISTRATIVE SERVICES ASSISTANT

United States Attorneys' Offices; Macon (GA); On-site; USD 35,000 - 55,000; Full time

Job summary

United States Attorneys' Office, Middle District of Georgia, seeks a skilled administrative support specialist to provide a range of office services, records management, and reception duties.

The role will develop to include preparing reports, maintaining files, and assisting staff with procurement and correspondence, with training and progression opportunities within the office.

Qualifications

• One full year of specialized experience equivalent to GS-04, involving scheduling, correspondence, travel vouchers, and proofreading.
• Education: 4 years of education above high school, equivalent to bachelor's degree.
• Combination Education and Experience: 60 semester hours beyond the second year.
• Typing at least 40 words per minute with three or fewer errors.

Responsibilities

• Provides a variety of administrative assistance services: Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Analyzes administrative processes and recommends improvements to enhance efficiency and effectiveness.
• Receive, review, and distribute incoming mail.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Establishes and maintains office files, records, logs and manuals in accordance with specified file systems and office needs.
• Performs office automation duties.
• Serves as USAO Information Receptionist.
• Receives visitors to the USAO and refers each visitor to the appropriate person or office as appropriate and determined by local procedure.
• Assists in maintaining property records and conducting inventory.

Skills

Typing 40 wpm

Education

4 years of education above high school equivalent to a bachelor's degree

Combination Education and Experience: 60 semester hours beyond the second year

Job description

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-GAM-13050484-MS.

Duties

The position is located in the United States Attorney's Office (USAO) in the Middle District of Georgia. The work includes providing a variety of routine administrative, financial, and procurement services, maintaining office files and records, performing office automation duties and serving as an Information Receptionist. The employee independently plans and carries out regular and recurring assignments and uses initiative to complete work in accordance with accepted practices. Duties will include, but are not limited to:

• Provides a variety of administrative assistance services: Compose correspondence such as letters, endorsements, memoranda and electronic correspondence from records or files maintained.
• Analyzes administrative processes and recommends improvements to enhance efficiency and effectiveness.
• Receive, review, and distribute incoming mail.
• Prepares a variety of recurring and special reports, compiling data and obtaining required information.
• Advises internal and external stakeholders on all procedural and administrative functions related to reports.
• Resolves a variety of administrative problems related to staff actions and assignments.
• Establishes and maintains office files, records, logs and manuals in accordance with specified file systems and office needs.
• Performs office automation duties.
• Serves as USAO Information Receptionist.
• Receives visitors to the USAO and refers each visitor to the appropriate person or office as appropriate and determined by local procedure.
• Assists in maintaining property records and conducting inventory.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

GS-05

To be eligible at the GS-05 level, you must meet at least ONE of the following conditions as defined below: Specialized Experience, Education OR a Combination of Education and Experience.

Specialized Experience:

One full year of specialized experience equivalent to the GS-04 level. Specialized Experience is defined as experience: scheduling appointments and conferences creating various correspondence documents such as forms, reports, and memoranda's, preparing travel vouchers, and proofreading written correspondence for accuracy.

Education:

4 years of education above high school equivalent to a bachelor's degree.

Combination Education and Experience:

To qualify based on a combination, college education must be excess of 60 semester hours beyond the second year. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-6:

To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.

Specialized Experience:

One full year of specialized experience equivalent to the GS-05 level. Specialized experience is defined as experience: assisting in maintaining property records and conducting inventory; maintaining electronic databases to track information and suspense items; using various software programs to create and draft spreadsheets and graphs.

GS-7:

To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

Specialized Experience:

One full year of specialized experience equivalent to the GS-06 level. Specialized experience is defined as experience: drafting and proofreading position descriptions; providing technical assistance and processing support to the budget department; researching and explaining employees benefits; monitoring contract funds and request amendments for purchase obligations.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)-

The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-

The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov

OR

Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Payment of relocation expenses will not be authorized.

• The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline.

Political Appointees (Current or Former):

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.