ADMINISTRATIVE SERVICES ASSISTANT

State Of Hawaii; Honolulu (HI); On-site; USD 62,000 - 75,000; Full time

Job summary

State Of Hawaii is seeking an Administrative Services Assistant on Oahu to provide administrative support to the statewide program administrator and help coordinate planning and evaluation efforts.

The position requires a bachelor's degree, legal authorization to work in the United States, and at least two and a half years of professional administrative experience in budgeting, fiscal operations, or program analysis.

Qualifications

• Legal authorization to work in the United States.
• Bachelor's degree from an accredited four-year college or university.
• Two and a half (2 1/2) years of progressively responsible professional work experience in administration, budgeting, fiscal operations, or program analysis.

Responsibilities

• Provide administrative support to the statewide program administrator and coordinate program planning and evaluation.
• Conduct special studies of operational and administrative problems and develop alternatives.
• Oversee budget preparation, expenditure control, fiscal recordkeeping, and reporting.

Skills

Budget formulation

Fiscal operations

Program evaluation

Data analysis

Report writing

Education

Bachelor's degree

Job description

ADMINISTRATIVE SERVICES ASSISTANT - OAHU

2026-09-15 State Of Hawaii Honolulu,HI

Recruitment Number 22-0432 - There are multiple vacancies for full-time and temporary full-time positions with the Department of Accounting & General Services (DAGS) and the Department of Land & Natural Resources (DLNR).

Post Job Openings

This recruitment will be used to establish a list of qualified applicants to fill the current vacancies and may be used to fill future vacancies as they occur.

Salary: $5,527 to $6,728 per month (SR-22, Step D to I). Hiring rates will be based on availability of funds, the applicant's qualifications and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website. Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months.

Duties Summary

These positions provide administrative support services to the administrator of a statewide program; participate in and coordinate program planning and evaluation; conduct special studies of operational and administrative problems; and perform other related duties as assigned. A position in this class relieves the administrator of administrative details by overseeing budget preparation and expenditure control, fiscal recordkeeping and reporting, and personnel services. The work also includes coordinating all program planning and evaluation, and drafting proposed legislation, policies, procedures, rules or regulations. A major activity is the conduct of special studies or investigations of operational and administrative problems or needs and the development of alternative solutions and courses of action.

To qualify, you must meet all of the following requirements: Legal Authorization to Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States. Basic Education: A bachelor's degree from an accredited four-year college or university. General Experience: Two and one-half (2 1/2) years of progressively responsible professional work experience which demonstrated the ability to perform administrative assignments such as budget formulation and justification, fiscal operations and/or personnel administration, or experience which involves the analysis of programs and services to determine their effectiveness, achievement of program objectives, staffing, cost factors, and to participate in planning for future needs or for related management purposes. The experience must have demonstrated the ability to identify information needs, collect and analyze data, identify alternatives and their advantages and disadvantages, develop logical recommendations for a course of action, read and comprehend complex material such as statutes and/or federal regulations, exercise a high degree of judgment in applying and interpreting rules, regulations, policies and procedures and draft comprehensive reports of findings and recommendations. At least one (1) year of the experience must have been at the fully competent, independent professional worker in a position involving budget/program evaluation, planning, management/organizational analysis or personnel administration. Experience as an independent worker in such programs is characterized by the performance of a variety of moderately difficult work assignments involving extensive analysis and the application of management principles in one or more areas of administration. Experience in direct services programs may be accepted if there is evidence of continuing responsibility for analytical work as described above (viz., as a staff assistant responsible for analyzing the assigned program area and recommending improvements in operations or as a supervisor whose work included evaluating and monitoring the progress of the assigned program area or function and preparing reports of progress and plans for the assigned work or function). Non-Qualifying Experience: Clerical or paraprofessional work (technical work performed in support of professional practitioners), although such work may have been done in budget or program evaluation area, is not qualifying. Relevant substitutions as described in the Minimum Qualification Requirements, will apply. The information provided above represents a summary of the complete Minimum Qualification Requirements.

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Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance. The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings. The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held. In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process. Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

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Communications

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur. A summary of these benefits, which is based on full-time employment, is listed below. Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview. With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service. Paid Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Paid Vacation: You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation. Paid Sick Leave: You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations. Other Leaves: Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights. Health Insurance: The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options. Group Life Insurance: The State provides a free life insurance policy for employees. Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay