Administrative Services Administrator 2

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 230,000 - 360,000; Full time

Job summary

Stanford University School of Medicine seeks an Executive Director to lead the SU-AITC, spanning Stanford and VA Palo Alto Health Care System, advancing AI-assisted precision interventions for older adults with AD/ADRD. The role oversees planning, operations, regulatory compliance, budgeting, and fundraising, representing the center at the university and with funders and partners.

The Executive Director serves as SME on human-subjects research and sIRB processes, guiding training and outreach

Qualifications

• PhD (or equivalent) in aging studies, brain and cognitive sciences, neuroscience, psychology, public health, computational or data science, or bioengineering.
• Five+ years leading research programs, research operations, or center administration in an academic/medical setting.
• Demonstrated clinical trial experience including regulatory aspects.
• Hands-on IRB experience (sIRB) and related regulatory requirements.
• Strong human-subjects research knowledge, potentially involving older populations.
• Experience leading multi-site programs with budgets and events.
• Experience developing outreach and fundraising with sponsors or partners.
• Excellent written and verbal communication; ability to coordinate across institutions.

Responsibilities

• Lead planning and operations for programs with significant regulatory and technical challenges requiring SME expertise.
• Evaluate programs, identify issues, and propose changes to policies and procedures.
• Review trends and advise on goals of the program or function.
• Represent the program at the university level and to external stakeholders and constituencies.
• Develop outreach strategy and management of fundraising activities.
• May develop and oversee budgets and finances, including forecasting and reporting.
• May supervise staff and coordinate training as needed.

Skills

Leadership

Clinical trial experience

IRB experience

Regulatory compliance

Stakeholder coordination

Budget oversight

Communication skills

Grant administration

Education

PhD (or equivalent)

Bachelor’s degree

Job description

Job Description

Stanford University is seeking an Executive Director to lead and manage the Stanford University Artificial Intelligence and Technology Collaboratory (SU-AITC) under minimal supervision. SU-AITC is a national, NIA-supported center in the Department of Psychiatry and Behavioral Sciences that advances responsible, AI-assisted precision interventions for older adults, including those at risk for or living with Alzheimer’s disease and related dementias (AD/ADRD). Spanning Stanford and the VA Palo Alto Health Care System, the SU-AITC provides the leadership, resources, and infrastructure that translate research prototypes into validated digital-health technologies and clinical adoption. The Executive Director leads the planning and operations of the center across both sites; serves as subject matter expert for human-subjects research, single-IRB (sIRB), and clinical-trial regulatory compliance; evaluates programs, policies, and procedures; analyzes trends and advises the Co-Directors; develops and oversees center budgets; develops and manages the center’s outreach strategy, signature events, and fundraising activities; assesses training needs and develops training; and represents the center at the university level and to the NIA, the AITC Coordinating Center, peer AITCs, industry partners, and philanthropic funders.

Job Description

Stanford University is seeking an Executive Director to lead and manage the Stanford University Artificial Intelligence and Technology Collaboratory (SU-AITC) under minimal supervision. SU-AITC is a national, NIA-supported center in the Department of Psychiatry and Behavioral Sciences that advances responsible, AI-assisted precision interventions for older adults, including those at risk for or living with Alzheimer’s disease and related dementias (AD/ADRD). Spanning Stanford and the VA Palo Alto Health Care System, the SU-AITC provides the leadership, resources, and infrastructure that translate research prototypes into validated digital-health technologies and clinical adoption. The Executive Director leads the planning and operations of the center across both sites; serves as subject matter expert for human-subjects research, single-IRB (sIRB), and clinical-trial regulatory compliance; evaluates programs, policies, and procedures; analyzes trends and advises the Co-Directors; develops and oversees center budgets; develops and manages the center’s outreach strategy, signature events, and fundraising activities; assesses training needs and develops training; and represents the center at the university level and to the NIA, the AITC Coordinating Center, peer AITCs, industry partners, and philanthropic funders.

Duties Include

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.
• Other duties may also be assigned.

Desired Qualifications

• PhD (or equivalent doctoral degree) in a relevant field (e.g., aging studies, brain and cognitive sciences, neuroscience, psychology, public health, computational or data science, or bioengineering).
• Five or more years of progressively responsible experience leading research programs, research operations, or center administration, preferably in an academic medical or research setting.
• Demonstrated clinical trial experience, including the operational and regulatory aspects of planning, launching, and monitoring trials.
• Hands-on IRB experience, including single-IRB (sIRB) and/or fast-responding IRB processes, and clinical-trial–related regulatory requirements (ClinicalTrials.gov, DSMB/DSMP, and NIA CROMS reporting).
• Strong human-subjects research knowledge and experience, ideally including vulnerable or older-adult populations.
• Experience leading large-scale, multi-site research programs, including budget development and oversight, and organizing complex events and convenings.
• Experience developing outreach strategy and planning fundraising or development events with donors, sponsors, or industry and foundation partners.
• Excellent written and verbal communication skills and a demonstrated ability to represent a program at the university level and to coordinate across institutions, centers, and disciplines, including peer centers and AITCs.
• Familiarity with NIH/NIA grant administration, progress reporting, and federal compliance.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• Occasional evening and weekend hours (associated with center events, symposia, and fundraising activities).

Responsibilities

Core Duties

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.

Minimum Education And Experience

Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated solid planning and organizational skills.
• Demonstrated experience working independently and as part of a team.
• Excellent interpersonal, written and oral communication skills.
• Strong relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.