Administrative Service Support Specialist

Prairie Quest Consulting; Seattle (WA); On-site; USD 42,000 - 49,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Short Term Disability

Long Term Disability

Paid Time Off

Paid Holidays

Paid Weather Days

Certification reimbursement

Job summary

Prairie Quest Consulting in Seattle, Washington, is seeking an Administrative Service Support Specialist to work onsite with the federal government at Montlake Laboratory. The role covers visitor coordination, travel processing, mailroom duties, and general admin support for the NOAA-NWFSC project.

Ideal candidates will have an Associate degree or 3 years of related experience, proficiency with Google Suite, and the ability to lift up to 30 pounds.

Qualifications

• Associates degree or 3 years of relevant experience.
• Experience with Google Suite and data entry; ability to manage records.
• Ability to lift and transport 30 pounds.
• Maintain confidentiality on actions and pending activities.

Responsibilities

• Visitor Center: first contact, process visitors, assist with site access, monitor entry.
• Motor Pool: data entry, organize, schedule services/repairs for vehicles, assist with reservations.
• Shipping and Receiving: receive mail/packages, process via internal system, sort mail, prepare outgoing labels.
• Travel: make reservations and process Travel Authorizations/Vouchers, troubleshoot travel issues.
• Admin: maintain office supplies, create/replace office signs.

Skills

Office policies

Communication skills

Independent work

Education

Associate degree

3 years experience

Tools

Google Drive

Google Sheets

Google Docs

Gmail

Job description

Administrative Service Support Specialist

Prairie Quest Consulting Seattle, Washington, United States

About this position

PQC is currently accepting applications for experienced, civilian Administrative Service Support Specialists to work onsite, alongside the federal government at Montlake Laboratory (Seattle, Washington).

The Northwest Fisheries Science Center (NWFSC) - under The National Oceanic and Atmospheric Administration (NOAA) - studies living marine resources (e.g., salmon, groundfish, and killer whales). To support this mission operation management has a need for administrative service support:

Duty Hours

• Monday to Friday
• 6AM to 6PM

Hourly Rate

• $30.55 + $5.09

Qualifications

• Advanced knowledge of office policies and procedures.
• Articulate, strong communications skills.
• Work independently.
• Working knowledge of Google Suite (Google Drive, Google Sheets, Google Docs, Google Calendar, Gmail).
• Ability to lift and transport 30 pounds.
• Maintain a system that ensures follow-up of correspondence and data calls; monitoring the status of actions and providing additional information when necessary.
• Maintaining confidentiality on actions and pending activities discussed or in process.

Minimum / General Experience

• Requires an Associates degree or minimum three (3) years of relevant experience and training.

Additional Preferred Qualifications

• E2 Travel System experience
• C-Cure System experience

Responsibilities

Visitor Center

• First Point of contact for the Visitor Center
• Process visitors
• Assist personnel with site access
• Monitor cameras/Monitoring station for visitors, vendors, delivery drivers for site access

Motor Pool (government vehicles)

• Motor pool administrative duties (data entry, organization, etc.)
• Schedule services/repairs for vehicles
• Assist personnel with vehicle reservations

Shipping and Receiving (Mailroom)

• Receive mail and packages (possible lifting restrictions/Hazmat)
• Process packages using internal system
• Sort mail
• Assist personnel with outgoing packages by weighing, measuring, and creating labels using company accounts (UPS, FedEx, Pitney Bowes)

Travel

• Make reservations and process Travel Authorizations/Vouchers for personnel
• Troubleshoot issues with travel for personnel

Admin

• Maintain office supplies for center
• Create and replace office signs

Members of our team Enjoy:

• Working with a highly engaged staff
• Competitive compensation
• Comprehensive benefits
  • Medical
  • Dental
  • Vision
  • Life
  • Short Term Disability
  • Long Term Disability
• Paid Time Off
• Paid Holidays
• Paid Weather Days
• Reimbursement for certifications

Salary Information

$30.55 - $35.64Hourly Wage