Administrative Security Specialist

ADP, Inc.; Wallops Island (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

ARES is seeking an Administrative Security Specialist to provide security administrative support for NASA range and launch operations at Wallops Island, VA. The role focuses on processing personnel via NASA IDMAX and coordinating with the Range Security Office and SSO to ensure compliant access for launches.

The ideal candidate will have security administration experience, familiarity with NASA IDMAX, and preferably an active Secret clearance, with on-site work at NASA Wallops Flight Facility

Qualifications

• Experience in security administration, physical security, personnel security, or access control.
• Knowledge of NASA IDMAX including onboarding and access processing.
• Ability to obtain and maintain U.S. Government Secret clearance.
• Familiarity with access requirements and security procedures in government facilities.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office (Excel, Outlook, Word).

Responsibilities

• Process access for launch customers, contractors, and mission personnel via NASA IDMAX.
• Coordinate onboarding requests to support facility access for launches.
• Review personnel information, process access requests, and monitor IDMAX status.
• Coordinate with Range Security Office, SSO, and NASA sponsors to authorize access.
• Process access updates, renewals, and offboarding in IDMAX as directed.
• Provide security administrative support per established procedures.
• Ensure timely processing of personnel to meet launch schedules.
• Identify and communicate IDMAX issues or delays to RSO and SSO.
• Maintain records of onboarding and security documentation with status updates.
• Comply with NASA security policies and contract requirements.
• Coordinate with security and operations teams to support readiness.
• Provide on-site security administrative support during extended hours as needed.

Skills

Security administration

NASA IDMAX

Secret security clearance

Microsoft Office

Organizational skills

Communication skills

Tools

NASA IDMAX

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Security Specialist

WRC Full Time Wallops Island, VA, US

Position Summary

We are seeking a detail-oriented Administrative Security Specialist to provide security administrative support for NASA range and launch operations under the NASA WRC Contract. The primary responsibility of this position is to process launch customers, contractors, and mission support personnel through the NASA IDMAX system to facilitate authorized access to NASA facilities.

The Administrative Security Specialist will work closely with the Range Security Office and the Site Special Security Officer (SSO) to support personnel onboarding, physical security administration, and launch-related facility access requirements.

The ideal candidate will have a background in security administration or physical security, working knowledge of NASA IDMAX, and preferably an active Secret security clearance.

Key Responsibilities

• Process launch customers, contractors, and mission support personnel identified on access rosters provided by the Site Special Security Officer (SSO) through NASA IDMAX.
• Initiate, coordinate, and track personnel onboarding requests to support NASA facility access requirements and scheduled launch operations.
• Review personnel information for completeness and accuracy, process access requests, and monitor IDMAX status to ensure timely completion of assigned actions.
• Coordinate with the Range Security Office, SSO, and designated NASA sponsors to facilitate personnel access processing, required approvals, and resolution of administrative discrepancies.
• Process personnel access updates, renewals, and offboarding actions in IDMAX as directed.
• Provide administrative and physical security support for NASA range and launch operations in accordance with established security procedures.
• Support timely processing of launch personnel to ensure facility access requirements are addressed in advance of scheduled mission activities.
• Identify and communicate IDMAX processing issues, incomplete personnel information, or potential delays to the Range Security Office and SSO.
• Maintain accurate records of personnel onboarding, access processing activities, and related security documentation, providing status updates as requested.
• Support compliance with NASA physical security policies, facility access procedures, and applicable contract requirements while safeguarding sensitive personnel and security information.
• Coordinate with security personnel and operational teams to support launch readiness and mission requirements.
• Provide security administrative support during extended or nonstandard working hours, including evenings and weekends, as required by launch schedules.

Minimum Qualifications

• Previous experience in security administration, physical security, personnel security, or access control.
• Working knowledge of NASA IDMAX, including personnel onboarding and access processing.
• Must be able to obtain and maintain a U.S. Government Secret (S) security clearance.
• Familiarity with personnel access requirements and security procedures within government or controlled-access facilities.
• Strong organizational skills and attention to detail.
• Ability to accurately process personnel information and manage multiple administrative requests.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
• Effective written and verbal communication skills.
• Ability to work independently and coordinate with security personnel and operational teams.
• Ability to meet applicable NASA facility access and background screening requirements.

Preferred Qualifications

• Current, active U.S. Government Secret security clearance strongly preferred.
• Previous experience supporting NASA or other federal government contracts.
• Hands-on experience processing personnel onboarding and access requests in NASA IDMAX.
• Experience supporting launch operations, range operations, or mission-related security activities.
• Familiarity with NASA physical security procedures and facility access requirements.
• Experience coordinating with Range Security Offices and Site Special Security Officers.

Work Environment and Special Requirements

• Position requires on-site support at NASA Wallops Flight Facility.
• May require flexible working hours, including evenings, weekends, or extended hours during launch operations.
• Must comply with applicable NASA security policies, procedures, and contract requirements.
• Must maintain eligibility for required facility access and security clearance throughout employment.

Position Objective

Provide accurate, timely, and compliant IDMAX processing for launch customers and mission support personnel identified on access rosters supplied by the SSO, while coordinating with the Range Security Office to support efficient personnel onboarding and facility access authorization for NASA range and launch operations under the NASA WRC Contract.

ARES offers a competitive compensation and benefit package. Full-time employees may participate in:

• Medical Insurance
• Vision Insurance
• HSA/FSA Accounts
• Life & Disability Insurance
• Critical Illness & Accident Insurance
• 401(k) Plan
• ESOP
• Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify.

We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a).