Administrative Secretary

C314 Green River District Health Department; United States; On-site; USD 22,000 - 28,000; Full time

Job summary

Green River District Health Department in Kentucky seeks an Administrative Assistant to perform a variety of office duties, including handling correspondence, phone inquiries, calendar management and records keeping. This full-time role requires a High School Diploma or GED and at least two years of secretarial or clerical experience.

A substitution option exists for related fields per policy. Posting closes 09/08/2026; salary range $16.08–$19.99 per hour.

Qualifications

• High School Diploma or GED required.
• Two years of secretarial, clerical or general office duties.
• Education substitution allowed: experience in Public Administration, Business Administration, Accounting, Human Resources or Public health may substitute on a year-for-year basis.

Responsibilities

• Completes form letters and composes routine and confidential correspondence, records and distributes incoming mail and assures uniformity of office correspondence, answer phones and inquiries from callers, maintains supervisor’s calendar and serves as a contact for them, schedules meetings, minute taker, gathers narrative and statistical data, forms documentation from a wide variety of sources, maintains filing systems, may keep a budget, posting all authorizations and expenditures and keeping supervisor advised of balance and establishes and maintains various office files under moderate supervision.
• Compiles and creates forms, reports, and gathers data materials for management, and submits recommendations to supervisor, assists in preparing and monitoring the departmental budget gathering complex materials.

Skills

Secretarial duties

Education

High School Diploma or GED

Job description

Advertisement Details

Advertisement Closes: 09/08/2026 12:00 AM Pay Grade: Grade 13 Salary: $16.08 - $19.99 Hourly Time Type: Full time Health Department: Green River District Health Department

Summary

Exercises independent judgment and initiative in the completion of complex and comprehensive work assignments. Performs a variety of highly skilled office administrative duties.

Minimum Requirements

EDUCATION: High School Diploma or GED. EXPERIENCE: Two (2) years of secretarial, clerical or general office duties. SUBSTITUTION CLAUSE EDUCATION: (None) EXPERIENCE: Education and training in Public Administration, Business Administration, Accounting, Human Resources, Public health, Community Health or closely related field may substitute for the required experience on a year for year basis. SPECIAL REQUIREMENTS: (AGE, LICENSURE, REGULATION, ETC.) (None) POST EMPLOYMENT REQUIREMENTS: EMPLOYEES IN THIS CLASS WILL BE REQUIRED TO OBTAIN CREDENTIALS OUTLINED BELOW WITHIN A REASONABLE TIME, OR IF EMPLOYEES POSSESS SUCH CREDENTIALS AT THE TIME OF HIRE THEY WILL BE REQUIRED TO MAINTAIN THOSE CREDENTIALS SO LONG AS THEY ARE EMPLOYED IN THIS CAPACITY. (None)

Examples of Duties or Responsibilities

• Completes form letters and composes routine and confidential correspondence, records and distributes incoming mail and assures uniformity of office correspondence, answer phones and inquiries from callers, maintains supervisor’s calendar and serves as a contact for them, schedules meetings, minute taker, gathers narrative and statistical data, forms documentation from a wide variety of sources, maintains filing systems, may keep a budget, posting all authorizations and expenditures and keeping supervisor advised of balance and establishes and maintains various office files under moderate supervision.
• Compiles and creates forms, reports, and gathers data materials for management, and submits recommendations to supervisor, assists in preparing and monitoring the departmental budget gathering complex materials.

Typical Working Conditions and Unique Physical Requirements

INCUMBENTS IN THIS CLASSIFICATION WILL TYPICALLY PERFORM THEIR PRIMARY JOB DUTIES UNDER THESE CONDITIONS. THESE CONDITIONS MAY CHANGE ON OCCASION IN PERFORMING THE DUTIES OF AN INDIVIDUAL POSITION. Work typically is spent inside the office.

Additional Requirements

Applicants and employees in this classification may be required to submit to a drug screening test and background check according to the agency’s policies.

Posting Information

DATE CLASS ESTABLISHED: 07-01-2006 DATE OF LAST REVISION: 10-03-2022

Probationary Period

Probationary Period: This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Desired Employer Background

The Kentucky Department for Public Health (DPH) is responsible for developing and operating state public health programs and activities for the citizens of Kentucky. The mission of DPH is to improve the health and safety of people in Kentucky through prevention, promotion and protection. The department oversees programs designed to improve the lives of citizens and visitors through prevention of negative health outcomes, promotion of healthy lifestyles and protection from diseases, injury and environmental health impacts. DPH has almost 150 different programs to help Kentuckians become healthier in cooperation with its partners such as local health departments, universities, private providers, etc. To support many of these programs, the department relies on high-quality data to guide decision making at the state and local levels such as the Behavioral Risk Factor Surveillance System, Immunization Registry and Office of Vital Statistics. The department is organized into seven divisions with the Commissioner's Office providing oversight and support for the divisions and programs. The Office of Health Equity and the Public Health Nursing Office are located in the Commissioner's Office. More information about each division can be found under Related Agencies at the bottom of this page.

Equal Opportunity Statement

The LOCAL HEALTH DEPARTMENTS DO NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX, AGE, DISABILITY, SEXUAL ORIENTATION, GENDER IDENTITY, ANCESTRY OR VETERAN STATUS. REASONABLE ACCOMMODATIONS ARE PROVIDED UPON REQUEST.

Location

Local Health Personnel Branch - Cabinet for Health and Family Services (ky.gov)