Administrative Secretary

State of Arizona; Phoenix (AZ); On-site; USD 17,000 - 24,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition discount

Travel reduction

Job summary

State of Arizona’s Schools for the Deaf and the Blind in Phoenix is seeking an Administrative Secretary to join a four-level Administrative Support series as the entry grade.

The role handles phones, greeting visitors, mail, attendance data entry, scheduling rooms, and basic office duties while maintaining an orderly office environment. Candidates should have strong communication and time-management skills and a high school diploma.

Qualifications

• High school diploma or GED required.
• Excellent written and verbal communication.
• Accurate data entry and records management.
• Friendly and professional client interaction.

Responsibilities

• Answer phones and greet visitors.
• Data entry for attendance and mailing lists.
• Register students and process mailings.
• Schedule rooms and coordinate meetings.

Skills

Customer service

Data entry

Phone etiquette

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

SCHOOLS FOR THE DEAF AND THE BLIND

ASDB serves over 2,000 children who are blind, visually impaired, deaf, hard of hearing or deafblind from birth to grade 12

Administrative Secretary

Job Location:

Address: 7654 N 19th Ave
Phoenix, AZ 85021

Posting Details:

Salary: $15.13/hr

Grade: 2

Closing Date: Open Until Filled

Job Summary:

The Administrative Secretary is the first level of a four level Administrative Support series.

Job Duties:

Incumbents are responsible for performing entry level work involving routing support activities. Incumbents are responsible for performing simple, routine support activities including duties such as answering phones; greeting visitors; sorting and distributing mail; performing data entry for attendance and mailing lists; registering students; processing mailings; scanning information into computerized systems; assisting in scheduling
rooms; making copies and filing activities; and keeping the office in a tidy and orderly state. Position will be responsible for some or all of the listed duties and/or related duties.

Knowledge, Skills & Abilities (KSAs):

Knowledge Of
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
Policies, procedures, and programs of the immediate work unit, organization including federal and state laws.
Demonstrated Skill/Ability To
Communicating effectively in writing as appropriate for the needs of the audience.
Actively looking for ways to help people.
Managing one's own time and the time of others.
Scheduling and coordinating meeting and conferences.
Plan, coordinate, analyze and establish priority.
Records management and accurate data entry.
Use of a variety of office and school equipment

Selective Preference(s):

Experience with using computers and computer systems (including hardware and software) to set up functions, enter data, or process information.
Experience with performing for people or dealing directly with the public. This includes serving customers and receiving clients or guests.

Pre-Employment Requirements:

Must be able to pass FBI and State background check
Defensive Driver Training Program to be completed by all agency personnel that drive on State business
High School Diploma or GED
Must have the manual dexterity to key 45 wpm on a routine basis.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

Benefit eligible employees have a variety of choices for medical, dental, vision, short-term disability, supplemental and dependent life insurance. Offered plans provide exceptional value to our employees and their eligible dependents. Employees have a 31-day period from effective date of hire to elected coverage. Elected benefits could start as early as 2 weeks after hire.
Benefit eligible employees are automatically covered for basic life, non-smokers, accidental death and dismemberment and seat belt insurance.
Benefit Options also offer Employee Self-Service, Wellness, Tuition Discount, Travel Reduction, Auto & Home Insurance and Purchase Discount Programs.

Retirement:

Benefit eligible employees are automatically enrolled in the State's retirement plan and long-term disability (LTD) program. Enrollment is mandatory and is subject to a 26-week waiting period before initial enrollment. Employees may also choose to participate in a deferred compensation program to take advantage of tax-deferred retirement investments.

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.