Administrative & Scheduling Specialist – University Rec

Austin Peay State University; Clarksville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Austin Peay State University in Clarksville, TN, invites applications for an Administrative Support role supporting the Director of University Recreation and the AVP for Health & Well-Being. The position emphasizes confidential handling of information, cross-department coordination, and efficient fiscal administration.

The successful candidate will manage calendars, assist with budgets and travel, and facilitate onboarding, with a focus on student services and campus operations.

Qualifications

• High school graduate with 1+ year of related experience as a professional assistant or projects coordinator.
• Experience providing administrative support, leading special projects, and coordinating events.
• Proficiency with Microsoft 365: Outlook, Teams, OneDrive, OneNote, Word, Excel.
• Strong collaboration, communication, and advocacy skills.
• Advanced oral and written communication abilities.
• Ability to analyze and assess data.
• Excellent organizational and time-management skills.
• CPR/AED/First Aid certification or willingness to obtain within 90 days of hire.

Responsibilities

• Provide administrative support to the Director for University Recreation and the AVP for Health & Well-Being.
• Manage calendars, budgets, and transaction reconciliation for the departments.
• Handle travel arrangements and reimbursement claims.
• Prepare agendas, minutes, and materials for department meetings.
• Assist onboarding of new team members with supplies and setup.
• Maintain confidentiality and handle sensitive information.

Skills

Administrative support

Event coordination

Oral & written comms

Data analysis

Time management

CPR/First Aid

Collaboration

Education

High school diploma

Bachelor's degree

Tools

Microsoft 365

Job description

Austin Peay State University in Clarksville, TN, invites applications for an Administrative Support role supporting the Director of University Recreation and the AVP for Health & Well-Being. The position emphasizes confidential handling of information, cross-department coordination, and efficient fiscal administration.

The successful candidate will manage calendars, assist with budgets and travel, and facilitate onboarding, with a focus on student services and campus operations.