Administrative Records Specialist

FedWriters; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

FedWriters is seeking an Administrative Records Specialist to manage decision files and respond to FOIA requests for Bureau of Land Management rulemakings. This full-time remote position offers excellent growth opportunities and a collaborative work environment, ensuring proper documentation and organization in the rulemaking process.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Long-term and Short-term Disability Insurance

Life Insurance

401(k) Plan

Holiday Pay

Paid Time Off

Qualifications

• 5+ years professional experience related to developing decision files/project records.
• Knowledge of Freedom of Information Act exemption categories.
• Experience with document management and indexing.

Responsibilities

• Compile and organize decision files for multiple rulemaking efforts.
• Support FOIA response preparation, including reviewing requests and searching decision files.
• Assemble, organize, index, and maintain administrative records for potential court submission.

Skills

Document management

Indexing

Knowledge of FOIA

Organizational skills

Job description

Overview

FWI is seeking an Administrative Records Specialist responsible for compilation of decision files, responding to Freedom of Information Act (FOIA) requests, and compiling administrative records for Bureau of Land Management (BLM) rulemakings related to energy and minerals. This position will ensure proper documentation and organization of all materials considered in the rulemaking process.

FWI is expanding rapidly and has been recognized as a 2024 Top Workplace by Washington Post, offering excellent growth opportunities in a collaborative environment.

**Position is contingent upon successful contract award**

Work Schedule and Location:

Remote: This full-time remote position will work Monday through Friday 8am to 5pm. Some flexibility in schedule may be required to coordinate with BLM offices across multiple time zones and to support FOIA response deadlines.

Responsibilities

• Compile and organize decision files for multiple rulemaking efforts
• Review project materials for relevancy and appropriately categorize documents
• Prepare searchable indices of documents relevant to rulemakings
• Identify records containing potentially withholdable information (PII, FOIA exemptions)
• Support FOIA response preparation, including reviewing requests, searching decision files for responsive documents, and creating privilege logs
• Assemble, organize, index, update, and maintain administrative records for potential court submission
• Convert records to appropriate formats, Bates-stamp documents, and create hyperlinked indices
• Coordinate with BLM staff to ensure all relevant correspondence and documents are incorporated into decision files

Qualifications

Required:

• 5+ years professional experience related to developing decision files/project records, administrative records, and FOIA response
• Knowledge of Freedom of Information Act exemption categories
• Experience with document management and indexing
• Understanding of administrative record requirements for litigation

Desired:

• Experience with federal rulemaking documentation
• Background in legal or regulatory compliance
• Knowledge of document conversion and Bates-stamping processes
• Experience with Bureau of Land Management or Department of Interior projects
• Familiarity with energy and minerals regulations

FWI is an Equal Opportunity Employer, including disability/vets.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. As part of our rapidly growing company, you'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off