Administrative Project Manager

Keller Executive Search; United States; Remote; USD 70,000 - 95,000; Full time

Job summary

Keller Executive Search is seeking an Administrative Project Manager to support executive search operations in a fully remote capacity. The role involves managing multiple projects, maintaining documentation, and enabling effective communication between clients and candidates. Successful candidates will have a strong background in project management and communication, along with a passion for fostering client relationships in the recruitment space.

Benefits

Health insurance

Paid Annual Leave

Paid Sick Leave

Significant opportunities for professional growth

Supportive, inclusive, and diverse work environment

Qualifications

• Minimum 3 years of experience in project coordination or administrative management.
• Previous experience in recruitment or executive search preferred.
• Strong organizational and time management skills.

Responsibilities

• Coordinate and manage multiple executive search projects simultaneously.
• Prepare detailed project reports and status updates.
• Support senior consultants with research and interview coordination.

Skills

Communication Excellence

Organizational Mastery

Technology Proficiency

Strategic Problem-Solving

Education

Bachelor's degree in Business Administration, Project Management, or related field

Tools

Microsoft Office Suite

CRM systems

Project management software

Job description

Join Keller Executive Search as an Administrative Project Manager and play a pivotal role in supporting our executive search operations. This fully remote position offers the opportunity to work with a dynamic team whilst managing multiple executive search projects from initiation through successful completion. You will be instrumental in ensuring seamless project delivery and maintaining our high standards of client service in the executive recruitment space.

Responsibilities:

• Coordinate and manage multiple executive search projects simultaneously, ensuring adherence to timelines and quality standards
• Maintain comprehensive project documentation, candidate databases, and client communication records
• Support senior consultants with research, candidate screening, and interview coordination
• Prepare detailed project reports, presentations, and status updates for internal teams and clients
• Manage calendar scheduling for client meetings, candidate interviews, and project milestones
• Conduct initial candidate research and maintain accurate candidate profiles and progress tracking
• Facilitate communication between clients, candidates, and internal team members
• Ensure compliance with data protection regulations and company policies
• Monitor project budgets and resource allocation
• Provide administrative support for business development activities and client relationship management
• Maintain and update CRM systems with accurate project and client information
• Assist with invoice processing and project billing coordination

• Bachelor's degree in Business Administration, Project Management, or related field
• Minimum 3 years of experience in project coordination or administrative management
• Previous experience in recruitment, executive search, or professional services preferred
• Strong organisational and time management skills with ability to prioritise multiple projects
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems and project management software
• Strong attention to detail and ability to maintain confidentiality
• Proactive problem-solving approach and ability to work independently
• Reliable internet connection and dedicated home office space for remote work
• South African citizen or valid work permit

Skills & Competencies:

• Communication Excellence: Superior written and verbal communication capabilities, particularly for managing inquiries
• Organizational Mastery: Competence in task prioritization, effective time management, and maintaining precise attention to detail
• Technology Proficiency: Enthusiasm for embracing new technologies and enhancing operational processes
• Strategic Problem-Solving: Innovative thinking with the capability to proactively recognize challenges and develop effective solutions

Compensation and Benefits:

• Health insurance
• All South African public holidays.
• Paid Annual Leave
• Paid Sick Leave
• Significant opportunities for professional growth, skill development, and career advancement
• Supportive, inclusive, and diverse work environment that values collaboration and innovation
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities