Administrative Practice Coordinator - Wilmington Delaware

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; Wilmington (NC); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Competitive salaries and discretionary bonuses

Comprehensive health, dental, vision benefits

Generous paid time off

Learning and professional development opportunities

Well-being programs

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates is looking for an Administrative Practice Coordinator to provide high-level administrative support within their Litigation Practice Area in Wilmington, North Carolina. The role includes responsibilities such as managing travel, coordinating schedules, and supporting business development. Candidates are required to have a Bachelor's degree and two years of related experience in a law firm. This position offers a hybrid working model and competitive salary ranging from $90,000 to $100,000.

Qualifications

• Excellent customer service skills.
• High level of professionalism and confidentiality.
• Strong ability to prioritize tasks under pressure.
• Proficient in Outlook and Excel with advanced features.

Responsibilities

• Coordinate travel and manage schedules.
• Enter time records and process vendor invoices.
• Prepare engagement letters and manage documents.
• Assist with Business Development and meeting tracking.

Skills

Customer service skills

Professionalism and confidentiality

Ability to synthesize information

Proficiency with Outlook and Excel

Interpersonal and communication skills

Attention to detail

Education

Bachelor's degree

Minimum of two years of related experience

Notary Public licensed in Delaware

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Practice Coordinator

We are seeking an Administrative Practice Coordinator to join our Litigation Practice Area. The Coordinator will provide high‑level administrative support including managing administrative tasks, coordinating travel, supporting business development, and executing complex projects. This position is based in Wilmington, Delaware with a hybrid in‑office/remote schedule.

Responsibilities

• Coordinate travel, including visas and passports, and manage calendars and scheduling.
• Enter attorneys’ time records, submit expense reports, and process vendor invoices.
• Collaborate with Partners and Client Accounting to ensure accurate client billing.
• Support document management, records retention, printing, scanning, and quality control.
• Prepare engagement letters, new matter memos, and assist with conflicts process.
• Prepare materials for presentations, pitches and conferences.
• Enter and maintain contact records in InterAction, assemble mailing lists.
• Track and report Business Development meetings, assist with charitable donation requests.
• Coordinate conference services, audio‑visual, catering, and vendor requests.
• Receive and interact with incoming clients and visitors.
• Demonstrate effective interpersonal, written and verbal communication skills.
• Manage Firm resources responsibly and comply with policies.
• Maintain a reliable physical presence in the office four days a week.
• Perform other related duties as assigned.

Qualifications

• Excellent customer service skills.
• High level of professionalism and confidentiality.
• Strong reading, interpreting and following instructions.
• Ability to synthesize information and prioritize tasks.
• Proficiency with Outlook, Excel (including PivotTables, Filters, Conditional Formatting) and PowerPoint; ability to learn new software.
• Effective interpersonal and communication skills.
• Attention to detail and ability to handle multiple projects.
• Ability to work under pressure in a fast‑paced environment.
• Ability to work independently and within a team.
• Flexibility to adjust hours as needed.

Education & Experience

• Bachelor's degree.
• Minimum of two years of related experience in a law firm or professional services environment.
• Notary Public licensed in Delaware or ability to obtain within six months.

Benefits

• Competitive salaries and discretionary bonuses.
• Comprehensive health, dental, vision, 401(k) and voluntary benefits.
• Generous paid time off and parental leave options.
• Learning and professional development opportunities.
• Well‑being programs.
• Community giving opportunities.

Salary

$90,000–$100,000.

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, gender transition, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or stalking. Applicants who require accommodation during the application process should contact Alex Taylor at 212‑735‑2176.