Administrative Project Coordinator - APC5028-VY6

Healthbay Company; Knoxville (TN); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Training programs

Career development opportunities

Mentorship

Flexible work arrangements

Job summary

Healthbay Company is hiring an Administrative Project Coordinator on a full-time contract basis. You will support project planning and execution while ensuring administrative efficiency across multiple initiatives.

Ideal candidates thrive in a fast-paced environment with strong multitasking and communication skills. Responsibilities include coordinating schedules, maintaining documentation, tracking progress, and assisting with budgets.

Qualifications

• Bachelor's or Associate's degree in a related field.
• 1–3 years of experience in project coordination or admin support.
• Proficient with project management tools and the Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with attention to detail.
• Ability to manage multiple priorities and work independently or in a team.
• Proven ability to meet deadlines and handle confidential information.

Responsibilities

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update stakeholders on milestones.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members related to projects.
• Perform data entry, research, and admin support tasks as needed.
• Ensure compliance with project guidelines and policies throughout the lifecycle.
• Analyze workflow processes and suggest improvements for efficiency.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Team collaboration

Attention to detail

Education

Bachelor's/Associate degree

Tools

Microsoft Office Suite

Project management tools

Job description

We are looking for a highly organized and resourceful Administrative Project Coordinator to join our team on a full-time contract basis. The Administrative Project Coordinator will provide essential support for project planning and execution while ensuring administrative efficiency across multiple initiatives. Candidates who thrive in a fast-paced environment and possess outstanding multitasking and communication skills will excel in this role.

Key Responsibilities:

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with sharp attention to detail.
• Ability to manage multiple priorities and work effectively both independently and as part of a team.
• Proven ability to meet deadlines and maintain confidential information.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$85,000 per year, depending on experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with the potential for extension or renewal.
• Work Arrangement: Flexible remote, hybrid, or onsite, as determined by company policy.
• Professional Growth: Access to training programs, career development opportunities, and mentorship.
• Supportive Workplace: Collaborate with skilled professionals in an encouraging team environment.

Qualified applicants will be contacted for interviews.

Equal Opportunity Employer: We embrace diversity and are committed to creating an inclusive environment for all employees.