Administrative Project Coordinator - APC5028-CL8

Healthbay Company; Akron (OH); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangement

Career development programs

Mentorship

Job summary

Healthbay Company is seeking an experienced Administrative Project Coordinator to support project planning and execution on a full-time contract basis.

You will coordinate schedules, prepare documentation, track progress, and assist with budgeting, procurement, and onboarding across multiple initiatives. The role requires strong multitasking, communication, and organizational skills in a fast-paced environment.

Qualifications

• Degree in Business Administration, Project Management or related field.
• 1–3 years of project coordination or administrative experience.
• Proficient with Microsoft Office Suite and project management tools.
• Excellent written and verbal communication; strong detail orientation.
• Able to manage multiple priorities and deadlines.

Responsibilities

• Coordinate project schedules, meetings, and communications.
• Prepare and maintain project documents, reports, and databases.
• Track progress, identify risks, and communicate milestones.
• Assist managers with budgeting, procurement, and resource allocation.
• Maintain records of contracts, files, and timelines.
• Draft agendas, notes, presentations, and internal communications.
• Onboard and train team members for projects.
• Perform data entry, research, and admin tasks as needed.
• Ensure compliance with project guidelines and policies.
• Analyze workflows and suggest efficiency improvements.

Skills

Multitasking

Organizational skills

Written and verbal communication

Time management

Independent and teamwork

Education

Associate's/Bachelor's in Business Admin or related

Tools

Microsoft Office

Project management tools

Job description

We are looking for a highly organized and resourceful Administrative Project Coordinator to join our team on a full-time contract basis. The Administrative Project Coordinator will provide essential support for project planning and execution while ensuring administrative efficiency across multiple initiatives. Candidates who thrive in a fast-paced environment and possess outstanding multitasking and communication skills will excel in this role.

Key Responsibilities:

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with sharp attention to detail.
• Ability to manage multiple priorities and work effectively both independently and as part of a team.
• Proven ability to meet deadlines and maintain confidential information.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$85,000 per year, depending on experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with the potential for extension or renewal.
• Work Arrangement: Flexible remote, hybrid, or onsite, as determined by company policy.
• Professional Growth: Access to training programs, career development opportunities, and mentorship.
• Supportive Workplace: Collaborate with skilled professionals in an encouraging team environment.

Qualified applicants will be contacted for interviews.

Equal Opportunity Employer: We embrace diversity and are committed to creating an inclusive environment for all employees.