Administrative Project Coordinator

M3 Insurance; Rockford (IL); Presencial; USD 42.000 - 56.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Profit-sharing program

Flexible time-off

Paid parental leave

Employee appreciation events

Descripción de la vacante

M3 Insurance in Rockford, IL is seeking an Administrative Project Coordinator to support regional office operations, blending client interaction with clerical tasks and project coordination. You will greet visitors, handle communications, manage office resources, and prepare reports using EPIC and Adobe Pro.

A detail-oriented, organized individual with strong computer skills and the ability to juggle multiple tasks will thrive in this role. This is a full-time position.

Formación

• High school diploma or equivalent is required.
• Minimum of one year receptionist experience.
• Proficiency with Windows-based software including Word, Excel, and PowerPoint.

Responsabilidades

• Greet visitors and manage incoming calls, ensuring a positive first impression.
• Support the administration department with clerical tasks and client communications.
• Manage office resources, including technology, equipment, supplies, and meeting spaces.
• Create and maintain client binders for Property & Casualty and Employee Benefits accounts.
• Utilize EPIC and Adobe Pro to prepare reports, presentations, and client materials.

Conocimientos

Communication

Organization

Prioritization

Multitasking

Administrative support

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

EPIC

Adobe Pro

Descripción del empleo

Are you a detail-oriented professional with excellent organizational skills looking to make an impact in a dynamic insurance environment? As an Administrative Project Coordinator at M3, you'll play a crucial role in supporting our regional office operations. This position offers a perfect blend of client interaction, administrative support, and project coordination, making it an ideal opportunity for those who thrive in a fast-paced, multifaceted role.

How You Will Make an Impact

• Serve as the face of M3 by greeting visitors and managing incoming calls, ensuring a positive first impression for our clients and partners.
• Support the administration department with clerical tasks, including document management and client communications.
• Manage office resources, including technology, equipment, supplies, and meeting spaces.
• Create and maintain client binders for Property & Casualty and Employee Benefits accounts.
• Utilize software tools like EPIC and Adobe Pro to prepare reports, presentations, and client materials

What You Will Need to Succeed

• High school diploma or equivalent is required.
• Minimum of one year receptionist experience and/or training.
• Demonstrated proficiency in Microsoft Windows-based software applications, including Word, Excel, and PowerPoint.
• Excellent communication skills, both verbal and written.
• Strong organizational abilities with a keen eye for detail.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Valid Driver's License

Join Us

Your role at M3 won’t be about the boundaries presented in a job description – it’s about the possibilities that you can envision once you walk through the doors on your first day. We’re looking for people ready to take control of their career and excited to make a real impact with their position.

Who We Are

As an insurance broker, M3 helps you manage risk, purchase insurance, and provide benefits to your employees. We partner with clients on everything from property & casualty and employee benefits to personal lines, executive benefits, and employer-sponsored retirement plans. And, we’re privately owned and independent which means we’re doing what’s best for our clients – not what’s best for Wall Street or private equity.

What Draws People to M3

Autonomy— Being able to work towards a common goal, but how you get there is an open book.

Immediate Impact— Every M3er can make an impact, from day one in any role.

Powered by Team— Be a part of a close-knit group of team members with whom you build trust and share responsibility.

People— Every M3er is unique in their own way, M3 is a collection of unique achievers.

Benefits as an M3er

Joining the M3 team means gaining access to a host of exceptional benefits and perks. Our benefits package is continuously evolving to cater to the needs of our team members. From flexible time-off and paid parental leave to employee appreciation events and volunteering opportunities, we prioritize the well‑being and satisfaction of our employees. Additionally, our profit‑sharing program ensures that every member of our team shares in the success of our organization. These enticing benefits showcase our commitment to nurturing and retaining top talent within our organization.

Diversity, Equity & Inclusion

M3 is building a culture focused on learning and progression, where M3ers are empowered by education, inclusive conversations, and real action that supports the future we envision.

M3 is committed to providing equal employment opportunity for all qualified individuals regardless of their age, sex, color, race, creed, national origin or ancestry, religion, marital status, military status, sexual orientation, disability/handicap, family responsibilities, non-relevant arrest or conviction records, or any other basis protected by law. In addition, we are committed to fully observing all relevant non-discrimination laws, including those regarding veterans’ status, and will make reasonable accommodations for otherwise qualified individuals as appropriate.

This commitment is reflected in all M3’s practices and policies regarding hiring, training, promotions, transfers, rates of pay, and layoff, as well as in all forms of compensation, granting leaves of absence and in any other conditions of employment. All matters relating to employment are based upon ability to perform the job.

In the best interests of M3 and all of its employees, every employee is to make every effort to avoid bias or prejudice in the workplace with regard to the above categories.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.