Administrative Programs Officer

Oklahoma AG; Oklahoma; On-site; USD 59,000 - 72,000; Full time

Job summary

The Oklahoma Conservation Commission seeks an Administrative Programs Officer to provide administrative and programmatic support for the Conservation Programs Division. You will lead the Cost Share Program with districts, review reimbursements, and help manage budgets and records, ensuring data accuracy and timely reporting.

Applicants should have a bachelor's degree and at least one year of relevant experience, strong communication and organizational skills, and be willing to travel, including

Qualifications

• Bachelor's degree and 1 year of professional or technical administrative experience.
• Proficiency with Microsoft Word, Excel, PowerPoint, Access and Outlook.
• Excellent verbal and written communication; highly organized and efficient.
• Willingness to travel, including overnight trips; legal US resident.

Responsibilities

• Serve as the primary Conservation Cost Share Program administrator with 84 districts.
• Review and approve cost share reimbursement claims and monitor expenditures.
• Develop and maintain the program budget and related reports.
• Maintain cost-share program databases and reports; ensure data quality.
• Provide division support, manage correspondence, and maintain records.

Skills

Time management

Communication skills

Office software

MS Access

MS Excel

Team player

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

Administrative Programs Officer# State of Oklahoma Careers## Administrative Programs OfficerApply: Oklahoma County: Full time: Posted Today: End Date: November 20, 2026 (13 days left to apply): JR67570**Job Posting Title**Administrative Programs Officer**Agency**645 CONSERVATION COMMISSION**Supervisory Organization**Conservation Commission**Job Posting End Date**Refer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.**Estimated Appointment End Date (Continuous if Blank)****Full/Part-Time**Full time**Job Type**Regular**Compensation**Must submit Cover Letter and Resume. Maximum Annual Salary up to $65,000 based on Education and Experience.**Job Description**# **Basic Purpose**The Conservation Programs Administrative Programs Officer provides essential administrative and programmatic support to the Conservation Programs Division (CPD) Director. The job requires leadership skills, written and oral communication skills and an overall knowledge of the goals and responsibilities of the OCC Conservation Programs Division. # **Typical Functions**The functions performed in this job family will vary by level, unit and organization, but may include the following:* Serve as the primary Conservation Cost Share Program administrator in cooperation with Oklahoma’s 84 conservation districts.* Review and approve conservation district cost share reimbursement claims.* Develop and maintain program budget; monitor conservation district cost share program expenditures.* Maintain critical cost-share program database.* Prepare reports, identify trends, and outline alternatives or recommendations to program guidelines.* Serves as division Certified Procurement Officer.* ·Establish, update, and maintain division files, inventories, and records; implements and maintains relational database management systems, as required. · Provide support activities for the division such as assisting and resolving problems and inquiries, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.* Fulfill other duties as assigned. # **Level Descriptor**Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. At this level employees are assigned responsibilities, which are limited in size or scope involving the supervision, direction, management, coordination, or implementation of various programs or functions within an agency. This may include professional or supervisory level work with responsibility for an important component of a comprehensive or specialized operating program, providing services in a variety of management areas such as formulation of agency policies, budget preparation, physical plan operations, or personnel and fiscal management, or performing highly specialized executive level administrative support functions and activities. # **Education and Experience**Education and Experience requirements at this level consist of a bachelor's degree and one year of professional or technical administrative\\* experience in business or public administration; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the required education. \\*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager. # **Knowledge, Skills, Abilities and Competencies**· Efficiency-driven, highly accurate and well-organized with open and clear communication style and self-motivated approach.· Ability to manage time wisely, prioritize needs, develop schedules, exercise initiative and work independently.· Skill in establishing and maintaining effective working relationships with others; in expressing ideas clearly and concisely; creating a positive public image.· Knowledge of proper office practices, processes, and computer software programs. Proficiency in Microsoft Office applications, an advanced knowledge of Access and Excel a plus.· Dedicated to team success and able to solve problems with minimal oversight. # **Required Conditions of Employment*** Must be a legal resident of the United States and possess a valid Oklahoma driver’s license.* Must be willing to travel to meet program needs – including overnight trips.* Knowledge of and ability to use Microsoft Word, Excel, PowerPoint, Access and Outlook.* Outstanding verbal and written communication skills.**Equal Opportunity Employment**The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact