Administrative Program Support 1 - Korey Stringer Institute

University of Connecticut; Storrs (CT); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Employee and dependent tuition waivers

Comprehensive benefits package

Inclusive work environment

Job summary

The University of Connecticut seeks a full-time Administrative Program Support 1 for the Korey Stringer Institute at Storrs. This position involves day-to-day operations such as supporting research studies and event planning, alongside various administrative duties.

The ideal candidate will have an Associate’s degree and related experience, excellent organizational skills, and be customer-service driven. The role offers competitive salary and benefits, promoting a diverse and inclusive workplace.

Qualifications

• Two to three years of related experience or equivalent education.
• Experience with bookkeeping and fiscal operations.
• Ability to work in a fast-paced environment.
• Strong communication skills.

Responsibilities

• Serve as the main contact for the Korey Stringer Institute.
• Provide administrative support to KSI Director and faculty.
• Maintain schedules and meetings for KSI personnel.
• Assist with communications and marketing for KSI.

Skills

Administrative skills

Customer service skills

Interpersonal skills

Organizational skills

Proficiency in Microsoft Office

Education

Associate’s degree

Bachelor’s degree in a related field (preferred)

Tools

Concur

Kuali Financial Systems

Huskybuy

Job description

JOB SUMMARY

The Korey Stringer Institute (KSI), part of the Department of Kinesiology in the College of Agriculture, Health and Natural Resources, at the University of Connecticut, seeks applicants for a full-time Administrative Program Support 1.

TheAdministrativeProgramSupport1positionsupportstheday-to-dayoperationsoftheKoreyStringerInstitute(KSI),includingsupportingresearchstudies,eventplanning,serviceprojects,andadvocacywork.Thesuccessfulcandidatewillperformtheroutineadministrativefunctionsoftheoffice;coordinateworkflowandprocessadministrativepaperwork;providefinancialsupporttoKSI;areresponsibleforregularcommunicationswithuniversityofficesandoutsideagencies torequestorprovideinformationor toclarifyprocedures;andperformotherdutiesasassigned.ThesuccessfulcandidatemusthaveadministrativeskillsandthedesiretocontibutetothebusinessoperationsofKSI,aswellasbeopen-minded,efficient,process-oriented,organized,andcustomerservic-driven.ThepositionwillreporttotheCEOoftheKoreyStringerInstituteandwillbebasedontheStorrsCampus.

About the Institute

TheKoreyStringerInstitute’smissionis toprovideresearch,education,advocacy,andconsultation tomaximizeperformance,optimizesafetyandpreventcatastrophicinjuryfortheathlete,warfighter,andlaborer.

DUTIES AND RESPONSIBILITIES

• Serve as the main point of contact for the Korey Stringer Institute (KSI) at its Gampel Pavilion location.
• Facilitate inquiries from central offices.
• Provide administrative support to KSI Director and faculty.
• Maintain schedules for managers, supervisors, and other personnel. Schedule meetings, conferences, and day-to-day travel for the Institute; process paperwork and reimbursements.
• Assist the CEO of KSI with drafting and disseminating interdepartmental communications.
• Responsible for purchasing, including Pro-Card purchases, and maintaining all associated records.
• Responsible for MarketPlace order fulfillment for department entrepreneurial services.
• Communicate gift receipts to donors for the Department received through Foundation funding; process RFD and transfers through the Papersave system.
• Provide guidance and support to undergraduate student workers, including the hiring process and coordinating schedules.
• Assist with communications/marketing for the KSI and its programs.
• Responsible for facility maintenance needs and issues for the Gampel Pavilion location.
• Submit work orders and supervise the work and completion of repairs or maintenance needed.
• Handle, process, and coordinate requests to access labs for faculty, students, and staff.
• Other related duties as required.

MINIMUM QUALIFICATIONS

1. Associate’s degree and two to three years of related experience or equivalent combination of education and experience.
2. Experience with fiscal or bookkeeping functions in the daily operations of an office or organization.
3. Demonstrated experience working in a highly demanding and fast-paced office environment.
4. Demonstrated interpersonal skills and experience working with individuals of diverse backgrounds.
5. Demonstrated verbal and written communication skills.
6. Demonstrated organizational skills with attention to detail.
7. Demonstrated customer service skills.
8. Experience utilizing Microsoft Office applications.

PREFERRED QUALIFICATIONS

1. Bachelor’s degree in a related field, preferably in the medical/health field, and two years of related experience or equivalent combination of education and experience.
2. Demonstrated experience using software, such as Concur and Huskybuy.
3. Experience using Kuali Financial Systems, or similar.
4. Accounts payable experience including reconciliations and use of basic accounting principles and arithmetic.
5. Experience in a higher education/university setting.

APPOINTMENT TERMS

This is a full-time, one-year, end-dated position subject to renewal depending upon funding and performance. Salary will be determined based on the successful candidate’s training and experience. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/health-benefits/.

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community. The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

University of Connecticut is an AA/EEO Employer.