Administrative Professional (Program Specialist II / III)

Barbaricum; Aberdeen (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Barbaricum in Aberdeen, Maryland is seeking several Administrative Professionals for the role of Program Specialist II/III to provide essential administrative and program support within a government setting. Candidates must possess an active DoD Top Secret / SCI clearance and have a strong background in organizational and communication skills.

This position involves managing administrative workflows, preparing documentation, and coordinating various tasks for senior leadership. Join a vibrant team dedicated to transforming support for federal customers.

Qualifications

• Active DoD Top Secret / SCI clearance required.
• Minimum 3–4+ years of relevant experience.
• Strong organizational, communication, and documentation skills.

Responsibilities

• Provide administrative and project support across program activities.
• Prepare correspondence, reports, briefing materials, and executive-level documentation.
• Coordinate meetings, schedules, and travel arrangements.

Skills

Organizational skills

Communication skills

Documentation skills

Microsoft Office Suite

Office systems proficiency

Education

Associate’s degree or HS/GED with 10–15 years of experience

Job description

Administrative Professional (Program Specialist II / III)

Barbaricum is a rapidly growing government contractor providing leading-edge support to federal customers, with a particular focus on Defense and National Security mission sets. We leverage more than 17 years of support to stakeholders across the federal government, with established and growing capabilities across Intelligence, Analytics, Engineering, Mission Support, and Communications disciplines. Founded in 2008, our mission is to transform the way our customers approach constantly changing and complex problem sets by bringing to bear the latest in technology and the highest caliber of talent.

Headquartered in Washington, DC's historic Dupont Circle neighborhood, Barbaricum also has a corporate presence in Tampa, FL, Bedford, IN, and Dayton, OH, with team members across the United States and around the world. As a leader in our space, we partner with firms in the private sector, academic institutions, and industry associations with a goal of continually building our expertise and capabilities for the benefit of our employees and the customers we support. Through all of this, we have built a vibrant corporate culture diverse in expertise and perspectives with a focus on collaboration and innovation. Our teams are at the frontier of the Nation's most complex and rewarding challenges. Join our team.

Barbaricum is seeking several Administrative Professionals (Program Specialist II / III) to provide administrative and program support within a government program environment. This role will support day-to-day operations, coordination, and documentation efforts across multiple stakeholders, including senior leadership.

The selected candidate will manage administrative workflows, prepare reports and correspondence, and coordinate meetings and travel while handling sensitive and confidential information. Depending on experience level, this role may also provide direct support to senior stakeholders and independently manage high-visibility administrative processes.

Responsibilities:

• Provide administrative and project support across program activities.
• Prepare correspondence, reports, briefing materials, and executive-level documentation.
• Coordinate meetings, schedules, and travel arrangements for program staff and leadership.
• Maintain logs, records, archives, and program documentation.
• Interface with government personnel and internal stakeholders at multiple levels.
• Ensure accuracy, organization, and efficiency of administrative processes.
• Handle sensitive and confidential information in accordance with program requirements.
• Utilize office tools and systems including email, spreadsheets, and document management systems.

Required Qualifications:

• Active DoD Top Secret / SCI clearance required.
• Minimum 3–4+ years of relevant experience, OR Associate’s degree/technical school, OR HS/GED with 10–15 years of experience or military experience (E3–E4+).
• Proficiency with Microsoft Office Suite and standard office systems.
• Strong organizational, communication, and documentation skills.
• Ability to work independently with minimal supervision.
• Experience supporting administrative operations in a professional environment.

Preferred Qualifications:

• Experience supporting DoD or federal programs.
• Experience supporting senior leadership or executive-level stakeholders.
• Experience in program or project coordination roles.

EEO Commitment

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law.