Administrative Professional 1 - Trumbull County Office

State of Ohio; Ohio; On-site; USD 43,000 - 52,000; Full time

Job summary

The State of Ohio is looking for an Administrative Professional 1 in Trumbull County. The role involves providing essential support to attorneys through clerical tasks and document preparation while ensuring adherence to court procedures. Ideal candidates should possess strong communication skills and a background in office administration.

Qualifications

• 1 year of training or experience in secretarial or business office applications.
• Preferably knowledgeable of court filing procedures and preparation of legal documents.

Responsibilities

• Provide secretarial and clerical assistance to a team of attorneys.
• Manage client files and perform court filing duties.
• Utilize web-based software for client information management.

Skills

Administrative Support/Services

Clerical & Data Entry

Attention to Detail

Responsiveness

Written Communication

Verbal Communication

Education

1 year training or experience in secretarial science or business office applications

Job description

Administrative Professional 1 - Trumbull County Office

Administrative Professional 1 - Trumbull County Office

13 hours ago Be among the first 25 applicants

You will serve as an Administrative Professional 1 in the Trumbull County Office of the Trial Services Department. The Trumbull County Office provides criminal defense representation to clients who cannot otherwise afford an attorney in the courts in Trumbull County.

Your position plays a key role in client representation by providing secretarial and clerical assistance to a team of eleven attorneys who represent clients in the courts of Trumbull County. You will work under the supervision of the office Program Administrator to collaborate with a core support staff team of four other Administrative Professionals, to achieve the common goal of meeting court deadlines and providing quality client service. Daily tasks include: answering the phone and checking voicemail; opening and closing client files; gathering indigency applications from potential clients at the courts, via phone, or in person; utilizing a web-based case management software to create and scan documents, as well as enter client information, court dates, and notes within that system; court filing; copying and distributing discovery materials; preparing mail; and providing general support to attorneys.

Experience working in a busy office is ideal, and knowledge of court filing procedures and the ability to prepare elementary legal documents is preferred but not required. Applicants must be capable of complying with detailed procedures and meeting deadlines in a busy office environment and comfortable working with clients and family members that are facing difficult situations.

This position will work 40 hours per week in the office; the office is open to the public 8am to 4pm, Monday through Friday, with staff schedules commensurate to those hours. The position offers the opportunity to flex hours during the week with supervisor’s approval.

The duties include, but are not limited to, the following:

Document Preparation & Court Filing

• Format (and/or assist in formatting), type, and proofread standard documents and/or documents requiring use of legal terminology that comply with court standards (e.g., Motion to Suppress Evidence; Motion for Discovery; Change of Venue; Entry of Appearance; Entry for Continuance; Notice of Appeal; Motion for Extension of Time; business letters from agency-assigned attorney to prosecuting attorneys, clerks of court, court investigators, and other defense attorneys).
• Proofread final material for accuracy by reviewing documents to ensure complete document merger (e.g., complete case caption, no formatting issues) prior to distribution to attorneys and review for completeness (e.g., attorney signature) upon return prior to copying for filing.
• Download, distribute, and file discovery materials.
• Perform conflict checks by following procedures to search case-management system for records to identify conflicts.
• Enter case information and court dates into a web-based case management software.
  
  

Attorney & Office Support

• Answer the phone, screen calls and visitors for attorneys and other personnel, and check voicemail.
• Open and close client files.
• Gather indigency applications from potential clients at the courts, Trumbull County jail, over the phone, and in the office.
• Utilize a web-based case management software to create and scan documents as well as enter client information, court dates, and notes within that system.
• Deliver legal documents (e.g., appeals, motions) daily to the Municipal Court, Court of Common Pleas, Juvenile Court, Prosecutor's Office, and Law Director's Office.
• Copy and distribute discovery materials.
• Prepare, sort, and distribute mail.
• Relay messages to attorneys from courts, outside attorneys, and clients.
  
  

The Administrative Professional 1 position is assigned to the State of Ohio’s OCSEA Pay Range 27, presented below in table format for Fiscal Year 25. Starting pay for this position will be at Step 1 unless required by contract/legislation; Candidates with exceptional qualifications may be considered for higher starting pay. Our steps give a standard path for earnings growth: you move to the next step after 4 months and annually thereafter. We typically have fiscal year Cost of Living Adjustments as well.

FY25

Step 1

Step 2

Step 3

Step 4

Step 5

Step 6

Step 7

Hourly

$20.99

$21.63

$21.97

$22.55

$23.12

$23.79

$24.66

Annual

$43,659

$44,990

$45,698

$46,904

$48,090

$49,483

$51,293

The Office of the Ohio Public Defender complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact us at 614-466-5394 or [e-mail].

The Minimum Qualifications For This Position Are

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above
  
  

Job Skills: Administrative Support/Services, Clerical & Data Entry, Attention to Detail, Responsiveness, Written Communication, Verbal Communication.

Organization

Public Defender Commission

Agency Contact Name and Information

Joshua Barton, [e-mail]

Unposting Date

Jun 1, 2025, 11:59:00 PM

Primary Location

United States of America-OHIO-Trumbull County-Warren

Compensation

$43,659 - $51,293

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills

Clerical & Data Entry, Administrative support/services

Professional Skills

Attention to Detail, Responsiveness, Verbal Communication, Written Communication

Agency Overview

The Office of the Ohio Public Defender (OPD) is the state agency responsible for providing legal representation and other services to people accused or convicted of a crime who cannot afford to hire an attorney.

Our Mission :Advocating. Fighting. Helping.

Our Vision :A Fair Justice System.

Our Values :Compassion. Dignity. Equity. Integrity. Service. Community.

We are committed to building a work environment where all team members have a voice and can embrace our differences to innovate service to the public in our pursuit of fairness and justice for all people.

Follow OPD on Facebook , LinkedIn , Instagram , and Threads | Visit our Website

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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