Administrative Professional

SmartRecruiters, Inc.; Town of Mount Pleasant (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

Ramboll in the Americas is seeking an administrative professional to support the technical team with proposal creation, reports, and client communications using Ramboll branding. You will organize meetings, maintain the office, and handle supplies and onboarding processes.

The role requires strong Microsoft Office skills, CRM familiarity, and the ability to manage multiple tasks in an in-office setting Monday through Friday.

Qualifications

• Bachelor’s degree in business, communications, marketing, or a related field.
• Two years or more of professional relevant experience; previous admin support in an engineering/consulting firm beneficial.
• Proficient document production with MS Office 365 (Word, Excel, PowerPoint, OneDrive, Teams, Outlook; Adobe).
• Familiarity with a CRM system beneficial but not required.
• Experience planning meetings/events that may include catering.
• Troubleshoot office equipment and set up virtual meetings in conference rooms.
• Excellent written and verbal communication; strong grammar, spelling, and editing skills.
• Ability to juggle multiple tasks and work independently with minimal supervision.
• Must maintain discretion handling sensitive/confidential information.

Responsibilities

• Support the technical team in preparing documents using Ramboll branded templates.
• Organize and manage office activities, client meetings, and internal meetings.
• Maintain office space, workstations, kitchen, conference rooms, and supplies.
• Order office and employee supplies as needed.
• Provide general administrative support to employees.
• Manage reception, building access for visitors, mail, and deliveries.
• Oversee employee onboarding/offboarding processes.
• Process vendor invoices for payment and reconciliation.

Skills

Communication skills

Multitasking

Independent work

Discretion

Editing/proofreading

Education

Bachelor’s degree in business/communications/related field

Tools

MS Office 365

CRM software

Adobe

Job description

Candidate will need to be in the office Monday-Friday

Ramboll in the Americas

Founded in Denmark, Ramboll is a foundation-owned people company. Ramboll has thousands of experts working across more than 70 offices in the Americas, delivering innovative solutions within Environment & Health, Water, Energy, and Planning & Urban Design. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Job Description

The responsibilities in this role include (but are not limited to) the following:

• Support the technical team in the development and preparation of documents including proposals, presentations, and technical reports using Ramboll branded templates that may include graphics and tables. This includes document formatting and editing, reviewing for compliance with Ramboll branding standards, grammar, and punctuation.
• Organize and manage office activities, vendor lunch and learns, client meetings and internal meetings.
• Maintain the office space, workstations, kitchen area, conference rooms, and supplies.
• Managing ordering of office supplies, employee supplies, etc.
• General administrative support to employees as needed.
• Manage reception including building access for visitors, mail, and deliveries.
• Employee onboarding/offboarding.
• Process vendor invoices for payment and prepare reconciliation reports.

Qualifications

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• A bachelor’s degree in business, communications, marketing, or a related field. An associate degree or equivalent experience will also be considered.
• Two years or more of professional relevant experience.Previous work as administrative support at an engineering and consulting firm is beneficial.
• Experienced document production skills with expertise using Microsoft Office 365 (including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook,Adobe)
• Familiarity with a customer relationship management (CRM) software system is beneficialbut not required.
• Experience with planning meetings and events that may include catering orders.
• Ability to troubleshoot office equipment (e.g., copiers/printers) and assist with setting up virtual meetings in conference rooms.
• Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.
• Ability to juggle multiple competing tasks and demands.
• Ability to take ownership and work independently with minimal supervision and direction.
• Must have high level of discretion to handle sensitive and confidential situations.

Additional Information

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realize their full potential.

Ready to join us?

We recognize that some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume and Ramboll’s supportive learning culture can help you grow. So if this role resonates with you but you don't meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.

Where People Flourish

Our mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [emailprotected] with such requests.

At Ramboll, we are committed to fair and transparent compensation practices that support our people and our purpose of creating sustainable societies. The anticipated base salary range for this position is $70,000 to $85,000 per year. This range reflects the compensation wereasonablyexpect to offer at the time of posting. Actual compensation will vary based on factors such as location, skills, experience, education, and internal equity. Because we operate across multiple U.S. markets, pay may differ depending on the cost of labor in specific locations. In addition to base salary, this position may be eligible for bonus, overtime or other forms of compensation and we offer a comprehensive benefits package that supports well-being, professional development, and work-life balance. Our recruiters are happy to share more about the specific salary range and total rewards package applicable to your location during the hiring process.

All your information will be kept confidential according to EEO guidelines.