Administrative Professional

DLZ Corporation; Detroit (MI); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Flexible spending accounts & health_s\

Job summary

DLZ Corporation, a Midwest engineering and design firm, seeks an Administrative Coordinator to support the Detroit Water and Sewerage Department’s Water Main Construction Group. The role focuses on permit processing (BSEED) via ACCELA, data entry, and document control to keep LSL construction on schedule.

The candidate should have at least an associate degree and 2+ years of related experience, strong organizational and communication skills, and proficiency with MS Office and document-management

Qualifications

• Associate degree or higher required.
• Two or more years of administrative support, project coordination, permit processing, document control, records management, or related experience.
• Proficiency with Word, Excel, Outlook, Teams, and electronic document-management or workflow systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple applications, deadlines, follow-up items, and stakeholder communications.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating with technical, construction, and municipal personnel.

Responsibilities

• Prepare, enter, and submit BSEED permit applications through ACCELA.
• Upload, organize, and maintain permit documentation and records.
• Monitor application status, review comments, approvals, corrections, and actions.
• Coordinate with DWSD personnel, contractors, BSEED reviewers, and project staff.
• Maintain electronic permit files, status logs, and supporting records for LSL construction.
• Prepare routine permit-status reports and identify items affecting construction work.
• Perform data entry, document control, and other administrative support tasks.
• Follow confidentiality, records-management, quality, and project procedures.
• Perform other related duties as assigned.

Education

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Outlook

Microsoft Teams

Document management systems

Job description

Shape the Future with DLZ!

At DLZ Corporation, we don't just design infrastructure - we create solutions that improve communities and empower careers. As a nationally recognized, award-winning multidisciplinary firm, we deliver engineering and architectural design services, construction management, surveying, right-of-way acquisition, and materials testing across the Midwest.

Join a team where innovation meets collaboration, and your expertise drives meaningful impact.

DLZ Corporation is seeking a highly organized Administrative Coordinator to support the Detroit, MI Water and Sewerage Department (DWSD) Water Main Construction Group. The position will provide administrative and permit-processing support for Lead Service Line (LSL) construction activities, with primary responsibility for processing Building, Safety Engineering, and Environmental Department (BSEED) permits through the ACCELA permitting system.

The selected candidate will enter permit applications, upload required documentation, monitor application status, coordinate corrections or missing information, and maintain complete permit records. The role is intended to help prevent permit-processing delays from disrupting scheduled LSL construction work.

DUTIES & RESPONSIBILITIES:

• Prepare, enter, and submit BSEED permit applications through the ACCELA permitting system.
• Upload, organize, and maintain required permit documentation and supporting construction records.
• Monitor application status, review comments, approvals, corrections, and outstanding actions.
• Coordinate with DWSD personnel, contractors, BSEED reviewers, and project staff to obtain missing or corrected information.
• Maintain accurate electronic permit files, status logs, correspondence, and supporting records for LSL construction activities.
• Prepare routine permit-status reports and identify items that may affect scheduled construction work.
• Perform data entry, document control, recordkeeping, correspondence, and other administrative support tasks.
• Follow established confidentiality, records-management, quality, and project procedures.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

• Associate degree or higher required.
• Two (2) or more years of administrative support, project coordination, permit processing, document control, records management, or related experience.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and electronic document-management or workflow systems.
• Strong organizational skills, attention to detail, and ability to maintain accurate records.
• Ability to manage multiple applications, deadlines, follow-up items, and stakeholder communications.
• Strong written and verbal communication skills.
• Ability to work independently while coordinating with technical, construction, contractor, and municipal personnel.

PREFERRED QUALIFICATIONS

• Experience using ACCELA or a comparable municipal permitting platform.
• Experience with City of Detroit BSEED permitting or other municipal permit processes.
• Administrative or document-control experience supporting construction, engineering, utilities, public infrastructure, or government programs.
• Familiarity with DWSD, water-main construction, lead service line replacement, or contractor permitting workflows.
• Experience preparing status trackers, reports, correspondence, and auditable project records.

Investing in Your Future:

We offer a comprehensive benefits package designed to support your well-being and career growth:

• Health, dental, and vision insurance
• Flexible spending accounts & health savings account
• 401(k) options (Traditional and Roth)
• Paid parental leave
• Life & AD&D insurance
• Short- and long-term disability
• Wellness program with reimbursement benefits

Our Commitment to Inclusion

At DLZ, diversity isn't just a policy - it's a priority. We foster an environment where every individual is respected, valued, and empowered to contribute their unique perspective. Employment decisions are based on merit and qualifications, in full compliance with all applicable laws.