Administrative Paid Project Manager, Flu Shot Program (Temporary) ACTORS FUND OF AMERICA New Yo[...]

Playbill, Inc.; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Playbill, Inc. is seeking a Project Manager for the Broadway Flu Shot Program aimed at providing flu shots to the entertainment community. This role involves coordinating with Broadway and off-Broadway theaters, managing events, and compiling data for comprehensive reporting. The position requires strong communication skills, experience in project management, and proficiency in tools like Excel and Outlook. This opportunity, based in Times Square, New York City, requires flexible hours, including evenings and weekends.

Qualifications

• 4+ years in event planning or project management preferred.
• Ability to coordinate numerous events and manage contacts.
• Prior experience in stage management is strongly preferred.

Responsibilities

• Oversee daily operations of the Broadway Flu Shot Program.
• Coordinate flu shot events with medical providers and stage management.
• Compile data and financials for reporting.

Skills

Communication

Attention to detail

Event coordination

Tools

Excel

Outlook

Calendly

Job description

Project Manager, Flu Shot Program (Temporary)

The Entertainment Community Fund (formerly The Actors Fund) , a nationwide human services organization that helps all professionals in performing arts and entertainment, seeks a Project Manager to implement and coordinate the “Broadway Flu Shot Program”, which provides flu shots to Broadway theaters, select-off Broadway theaters, and related companies.

RESPONSIBILITIES

The Project Manager for the Broadway Flu Shot Program will oversee daily operations of the program, including developing and maintaining a database of all Broadway theaters, select off-Broadway theaters and related companies and their stage managers. The Project Manager will work with providers and practice management from the Friedman Health Center for the Performing Arts to coordinate and schedule flu shot events with stage managers; market the program to company cast and crew and troubleshoot any problems that arise in the process. The Project Manager will accompany the provider to each flu shot event (generally 60-70 during the season) to talk about the Friedman Health Center and the Entertainment Community Fund and assist the provider in distributing forms and promotional materials. The Project Manager will be responsible for compiling data and financials required for monthly reporting for management, and for creating a final report for management and the grantor. In addition, the Project Manager will be responsible for coordinating 4 free flu shot days for the entertainment community at the Friedman Health Center in collaboration with Karpas Health, a public health program of Mount Sinai.

MINIMUM QUALIFICATIONS

• Excellent verbal and written communication skills
• Demonstrable proficiency in Excel, Outlook, and Calendly
• Attention to detail, accuracy, and timeliness
• Ability to schedule and coordinate numerous events between medical providers and stage management
• Ability to obtain and compile necessary contact information
• Experience in stage management is strongly preferred; or a minimum of 4 years in event planning or project management

ADDITIONAL REQUIREMENTS

This is a position that requires flexible hours. The candidate must be available evenings and weekends.

PREFERRED QUALITIES

A background in, or an interest in, the arts or entertainment industries is a plus.

ABOUT THIS POSITION

This is an hourly position based in the Entertainment Community Fund’s National Headquarters Office in Times Square, New York City.

The Entertainment Community Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services.

The Entertainment Community Fund is an Equal Opportunity Employer. Built into the value statement of the Entertainment Community Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all. We celebrate our differences and strive to cultivate an environment of mutual respect.

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