Administrative Paid Finance Associate McCarter Theatre Center Princeton, NJ US 06/20/2025

Playbill, Inc.; Princeton (NJ); On-site; USD 30,000 - 48,000; Part time

Job summary

McCarter Theatre Center is seeking a Finance Associate to handle accounting tasks including accounts payable and receivable within a vibrant arts organization. This part-time role emphasizes strong communication and teamwork skills in a collaborative environment dedicated to community and inclusivity.

Benefits

Access to a 403(b) retirement plan

Complimentary and discounted tickets

Professional development opportunities

Access to free parking

Qualifications

• 2+ years of experience in non-profit accounting.
• Proficiency with Microsoft Office, especially Excel.
• Excellent time management and organizational skills.

Responsibilities

• Perform day-to-day accounting duties including accounts payable and receivable.
• Support new staff with financial systems training.
• Assist with monthly reconciliations and year-end close.

Skills

Communication

Gestion du temps

Attention aux détails

Esprit coopératif

Education

Bachelor’s degree or equivalent relevant training

Tools

Microsoft Office

Job description

PAY: $30/hr; Part-time; Non-Exempt (eligible for overtime)

BENEFITS INCLUDE: Access to participate in a 403(b) retirement plan, complimentary and discounted tickets, institutional professional development opportunities, access to free parking and other perks.

LOCATION & SCHEDULE: This is an in-person position reporting to our administrative offices located at 91 University Place in Princeton, NJ, with occasional opportunity for remote work. Part-time hours shall be scheduled during regular business hours are Monday thru Friday, 9am – 5pm with an anticipated 25-30 hrs/wk.

START DATE: On or around July 7, 2025

POSITION & RESPONSIBILITIES

McCarter Theatre Center is seeking a creative, curious, and meticulous individual to join the Finance Department. The Finance Associate will have the primary responsibility of performing the day-to-day accounting duties related to the efficient maintenance and processing of accounts payable and receivable transactions, cash receipts, and account reconciliations. As this position interfaces with many individuals both within and outside the organization, candidates should be strong communicators, customer-friendly, and enjoy working in an arts organization.

ESSENTIAL DUTIES & FUNCTIONS

•Accounts Payable: Review and process payments for invoices in the financial system, ensuring accuracy of account/project codes and that payments are processed in a timely and accurate manner while adhering to departmental procedures. Maintain/establish customer friendly relationships with new and existing vendors.

•Accounts Receivables: With other departments create and process A/R invoices, record payments, and track out including processing and tracking invoices and payments.

•Provide support to McCarter staff and assist onboarding of new McCarter staff members with financial systems training and setup of company cards.

•Record cash receipts and deposits for all checks and cash and corresponding accounting.

•Record monthly Tessitura (CRM) activities and track release schedule of deferred revenues.

•Assist with weekly payroll processing and reporting.

•Assist with monthly reconciliations, quarterly reporting, and year-end close out.

•Attend all finance training sessions required by the Director of Finance, as well as institutionally required professional development opportunities.

•Prioritize safe working practices while embodying McCarter's safety and community expectations policies to maintain a secure environment for all staff, guests, and others.

•Participate in McCarter’s work to foster an equitable and inclusive workplace where a diverse team of arts professionals collaborate to advance its charitable mission; actively contribute to making the arts welcoming and accessible to all; and reflect McCarter’s values of “justice and joy, beauty and belonging.”

QUALIFICATIONS

•2+ years of experience in non-profit accounting, including accounts payable, accounts receivable and general ledger experience.

•Bachelor’s degree or equivalent relevant training

•Proficiency with Microsoft Office suite, including managing data and information in Excel.

•Excellent time management and organizational skills; exceptional attention to detail.

•A cooperative mindset, with the ability to work harmoniously with individuals from diverse backgrounds, personalities, and work styles, always approaching challenges with optimism, civility, and a solutions-oriented approach.

•This position requires a valid background check prior to start and may be subject to periodic re-screening.

PREFERRED QUALIFICATIONS

•Familiarity with Financial Edge NXT and/or Tessitura

•Experience with the administration and management of performing arts institutions and theatre

•Major, certificate, or graduate study in relevant accounting, business, or finance area

WORK ENVIRONMENT

•Led by our core values, McCarter fosters and expects a culture of care and respect for the wellbeing of our staff.

•Work will primarily be completed in a shared office space in our administrative office, with HVAC cooling/heating.

•This position entails extended periods of sitting, manual dexterity for operating office equipment, and the ability to read and interpret documents, engaging in repetitive tasks, standing, walking, bending, and reaching within the office environment.

•Employees will be asked to use a personal cell phone in order to access authenticator apps and related software necessary for work credentials/multi-factor authentication (MFA). Applicants should be comfortable using their personal devices for these purposes as part of their job responsibilities, as workarounds cannot be guaranteed in order to access certain platforms.

This job posting and position description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of McCarter.

ORGANIZATION OVERVIEW

McCarter is one of the country's flagship theatres, a vibrant center for community and for the performing arts, and a key cultural anchor for Central New Jersey. Located on the campus of Princeton University and incorporated as an independent, charitable nonprofit, the company is a nationally renowned, multi-disciplinary creative hub of arts and ideas, offering theatre, music, dance, spoken word, and educational programs for all ages.

A two-time Tony Award winner, McCarter’s legacy of artistic excellence traces back to the theatre’s first performances in 1930. A home for new play development and world premieres, the company has launched numerous works that have gone on to tens of thousands of performances reaching millions of audience members around the world.

Among the 100,000 community members who directly participate in the company’s work every year, more than 7,500 are students taking part in McCarter’s robust arts-in-education offerings. The company offers more than 20 annual in-school residencies in classrooms in Princeton and Trenton, hosts schools from throughout the region for student matinee performances, and offers need-based scholarships to every one of its dozens of educational after-school and summer programs each year. Co-led by Artistic Director Sarah Rasmussen and Executive Director Martin Miller, McCarter leads with values of “justice and joy, and beauty in belonging,” creating stories and experiences that enliven minds, expand imaginations, and engage communities.

TO APPLY

Please visit our Career Center page to apply for this position. Please include a resume and cover letter with your application. We welcome any additional context you would like to share about your experience and interest in this role. We look forward to learning more about you and what you’d bring to this position!

EQUAL OPPORTUNITY COMMITMENT

McCarter is an equal opportunity employer committed to hiring, supporting, and promoting a diverse workforce and inclusive culture. As such, McCarter seeks team members who: contribute to a diversity of backgrounds and experiences to support an expansive artistic vision; are committed to engaging in ongoing anti-racism and anti-oppression work collectively and individually; value collaboration, curiosity, flexibility, and an openness to continuous personal and professional growth.

We encourage all candidates to apply, even if they do not currently meet all the qualifications. We know there are great candidates who may not have all the qualifications listed above but possess intuitive knowledge or other fully transferable skills. If that is you, don’t hesitate to apply and tell us about yourself. McCarter is committed to on-the-job training and mentorship. We also encourage candidates who do not live within commuting distance to apply; we are eager to tell you about the area, which includes many vibrant communities and towns outside of Princeton.

McCarter Theatre Center is committed to providing access and reasonable accommodation in the application and hiring process for individuals with disabilities if needed and requested. To request disability accommodation, please contact [phone] and connect with Human Resources or email [e-mail] .

Sign up for announcements and exclusive discounts on tickets to your favorite shows!