ADMINISTRATIVE OFFICER III (Legislative and Government Affairs Office) - #23-002247-0223

The State of Maryland; Annapolis (MD); On-site; USD 52,000 - 81,000; Full time

Job summary

An established industry player is seeking an Administrative Officer III to join their Legislative and Government Affairs Office. This role offers a dynamic work environment with a compressed schedule, competitive salary, and excellent benefits, including generous leave and a pension plan. The successful candidate will provide vital support to the Director, manage budgets, and oversee essential projects. If you thrive in a collaborative atmosphere and have a passion for public service, this opportunity is perfect for you. Join a team dedicated to making a difference in the community and enjoy a rewarding career with ample growth potential.

Benefits

Health insurance

Dental insurance

Vision plans

Generous leave

Pension plan

Free parking

Paid parental leave

Holidays

Qualifications

• 3 years of administrative experience required.
• High school diploma or equivalent is mandatory.

Responsibilities

• Assisting the Director in legislative and government affairs tasks.
• Managing budgets and overseeing inquiries from elected officials.

Skills

Confidential correspondence handling

Legislative matters

Customer service

Drafting professional correspondence

Scheduling via electronic calendar

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Office Suite

Google Suite

Job description

ADMINISTRATIVE OFFICER III (Legislative and Government Affairs Office) - #23-002247-0223

Pay: $52,575.00 - $80,992.00 / year

Location: Annapolis, Maryland

Employment type: Full-Time

Job Description

Req#: 23-002247-0223

The Maryland Military Department is looking for a candidate for the position of Administrative Officer III: Legislative and Government Affairs Office. Join a dynamic team and embark on a career with great benefits, pension, generous leave, a competitive salary, and opportunities for professional growth! This position works on a compressed work schedule from 6:30 am to 5 pm, Tuesday through Friday, and includes free parking.

GRADE: 15 Exempt

LOCATION OF POSITION: Fifth Regiment Armory, 29th Division Street, Baltimore, Maryland 21201

POSITION DUTIES

Provides assistance to the Director and the agency to fulfill the tasks and purpose of the Legislative and Government Affairs office, including but not limited to:

1. Managing Federal and State Level budgets and legislation related to the Department and the National Guard.
2. Overseeing elected official inquiries and Department projects, activities, and events.
3. Conferring with other administrative officials, program heads, and staff.
4. Advising departmental officials regarding administrative practices, procedures, and policies.
5. Providing assistance to higher-level administrators.
6. Obtaining material from various sources for articles, reports, and speeches.
7. Preparing manuscripts, correspondence, and other documents.
8. Maintaining important and confidential records, schedules, and financial accounts.
9. Preparing and maintaining statistical and numerical reports and records.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules, or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

One year of experience handling confidential correspondence, reports, etc. for an executive level staff in an office setting. One year of experience with legislative matters. Proficiency in Microsoft Office Suite and Google Suite software. One year of experience providing customer service to internal and external customers. One year of experience drafting professional correspondence and forwarding via mail merge. One year of experience scheduling via electronic (Google preferably) calendar.

LIMITATIONS ON SELECTION

This position will require the ability to pass a State & Federal background check to access military facilities within the state of Maryland. Being able to access these facilities is a condition of employment for this position. Must be able to pass Federal background for CAC access to federal computers.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland with less than 5 points to operate a state vehicle.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please make sure that you provide sufficient information on your application to show that you meet the minimum requirements for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the hiring agency to select employees. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

BARGAINING UNIT STATUS

This position is not subject to Bargaining MOU's.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date). Annual Leave - ten (10) days of accumulated annual leave per year. Sick Leave - fifteen (15) days of accumulated sick leave per year. Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child. Holidays - State employees also celebrate at least twelve (12) holidays per year. Pension - State employees earn credit towards a retirement pension.

FURTHER INSTRUCTIONS

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved. PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION. Online application process is STRONGLY preferred. If you are unable to apply online, you may submit a paper application to: Maryland Military Department, State Personnel Office, 29th Division Street, Room B10, Baltimore, MD 21201-2288. For questions regarding this recruitment, please contact Katie Powell at [e-mail]. Fax: [phone]. TTY Users: call via Maryland Relay. As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

About the company

Maryland is on the path to becoming the best state in the nation. Referred to as “America in Miniature”, Maryland embodies the very spirit of the United States. Maryland is home to ethnic groups of every origin, just about every natural feature, and much like our country, opportunity!