Administrative Officer III

NC Department of Adult Correction; North Carolina; On-site; USD 60,000 - 90,000; Full time

Job summary

The NC Department of Adult Correction seeks an Administrative Officer III for the Special Operations and Intelligence Unit. This role involves managing budgets, personnel functions, and administrative duties, ensuring efficient operations within the department. Applicants should possess a Bachelor's degree and relevant experience in government or administrative management.

Qualifications

• Experience preparing budget documents and reports.
• Experience using NCAS.
• Experience in E-Procurement and P-Card applications.

Responsibilities

• Oversee administrative, personnel, budget, and purchasing affairs.
• Manage inventory records and electronic systems.
• Supervise administrative staff and communicate with various stakeholders.

Skills

Budget Management

Inventory Management

Personnel Functions

Communication

Education

Bachelor’s degree

Tools

North Carolina Accounting System (NCAS)

E-Procurement

Microsoft Office

Job description

Administrative Officer III | Careers with the State of NC page has loaded.

Permanent Full-Time

Job Number

Adult Correction

Division

Chief of Staff

06/26/2025

Closing Date

7/3/2025 5:00 PM Eastern

Administrative Officer III

Position Number

60074266

Special Operations and Intelligence Unit (SOIU)

This position is assigned to NC Department of Adult Correction, Special Operations and Intelligence Unit (SOIU) and is located at the Yonkers Road Complex in Raleigh, NC.

Reporting to the Special Operations Director, this position is responsible for planning, developing, coordinating, maintaining and managing the administrative, personnel, budget/fiscal and purchasing affairs of the Special Operations and Intelligence Unit. Responsibilities include the following:

• Provides specialized purchasing and budget management and manages inventory of equipment to include scheduled and unscheduled purchases, distribution, exchanges, and inventories
• Responsible for annual verification and reporting of inventories and for maintaining electronic inventory records
• Manages travel arrangements; consolidates budget information/data for multiple funding streams (ex., develop RFPs, and manage asset forfeiture and fixed assets)
• Processes, maintains, and monitors personnel functions for the section to include hiring, benefits, and disciplinary actions, disability, leave of absence/separations and worker's compensation, military leave, FMLA and insurance and deductions in addition to managing FIORI activity for the section to include SAP, time management, time entry, time approval, time quota, pay, deductions and all other related issues
• Communicates with Leadership, government officials, vendors, and the public frequently
• Tracks, monitors, and advises the Director of progress for assigned projects
• Directly supervises administrative staff

This position interacts with Special Operations and Intelligence personnel at all levels on a daily basis. Much of the work performed by this position is confidential in nature, with occasional contact with Federal stakeholders.

This posting is for an anticipated vacancy available on August 1, 2025. This is an internal posting open ONLY for current State of North Carolina government employees.

This is a full-time position (40 hours per week) with benefits.

Note to Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge, Skills and Abilities (KSAs), click on the following resource links: Introduction to the State Government Job Application and/or Knowledge, Skills and Abilities (KSAs) .

Note: To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Demonstrated experience preparing budget documents and reports
• Demonstrated experience using the North Carolina Accounting System (NCAS), now North Carolina Financial System (NCFS)
• Demonstrated experience in E-Procurement and P-Card applications
• Demonstrated experience administering and implementing state Human Resources policies and NCVIP processes

Description of Work

This position is assigned to NC Department of Adult Correction, Special Operations and Intelligence Unit (SOIU) and is located at the Yonkers Road Complex in Raleigh, NC.

Reporting to the Special Operations Director, this position is responsible for planning, developing, coordinating, maintaining and managing the administrative, personnel, budget/fiscal and purchasing affairs of the Special Operations and Intelligence Unit. Responsibilities include the following:

• Provides specialized purchasing and budget management and manages inventory of equipment to include scheduled and unscheduled purchases, distribution, exchanges, and inventories
• Responsible for annual verification and reporting of inventories and for maintaining electronic inventory records
• Manages travel arrangements; consolidates budget information/data for multiple funding streams (ex., develop RFPs, and manage asset forfeiture and fixed assets)
• Processes, maintains, and monitors personnel functions for the section to include hiring, benefits, and disciplinary actions, disability, leave of absence/separations and worker's compensation, military leave, FMLA and insurance and deductions in addition to managing FIORI activity for the section to include SAP, time management, time entry, time approval, time quota, pay, deductions and all other related issues
• Communicates with Leadership, government officials, vendors, and the public frequently
• Tracks, monitors, and advises the Director of progress for assigned projects
• Directly supervises administrative staff

This position interacts with Special Operations and Intelligence personnel at all levels on a daily basis. Much of the work performed by this position is confidential in nature, with occasional contact with Federal stakeholders.

This posting is for an anticipated vacancy available on August 1, 2025. This is an internal posting open ONLY for current State of North Carolina government employees.

This is a full-time position (40 hours per week) with benefits.

Note to Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Knowledge, Skills and Abilities / Competencies

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge, Skills and Abilities (KSAs), click on the following resource links: Introduction to the State Government Job Application and/or Knowledge, Skills and Abilities (KSAs) .

Note: To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Demonstrated experience preparing budget documents and reports
• Demonstrated experience using the North Carolina Accounting System (NCAS), now North Carolina Financial System (NCFS)
• Demonstrated experience in E-Procurement and P-Card applications
• Demonstrated experience administering and implementing state Human Resources policies and NCVIP processes

Management Preferences:

• Experience providing office administrative/clerical support

• Experience using Microsoft Office, including Word, Excel, and Outlook

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER year of education OR years of directly related experience, OR a combination of both. See https://oshr.nc.gov/experience-guide for details.

Bachelor’s degree from an appropriately accredited institution and four years of experience in personnel, budgeting, research or administrative management; or an equivalent combination of education and experience.

Supplemental and Contact Information

Come Join Us to Make a Difference!

Department of Adult Correctionis one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

The Special Operations and Intelligence Unit (SOIU) is solely responsible for managing operational procedures and processing intelligence that affects the general public, staff, and offenders. It plays a crucial role in identifying appropriate goals, objectives, standards, strategies, and technologies to be used. Additionally, it coordinates and directs the activities of both Prisons and Community Supervision staff while overseeing the collection, analysis, and sharing of intelligence. The division of SOIU ensures the safety and security of prisons and communities.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and executive orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information.

Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification .
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader) .
• Per NC General Statute 143B-972.1 (Download PDF reader) (Download PDF reader) , applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”) .This is in addition to submitting fingerprints during the application process.
• If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627.
If there are any questions about this posting other than your application status, please contact Gabriel Earley at [e-mail].