Administrative Officer 2 (PCN 20-8009)

State of Alaska; Seward (AK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Career development and training

Team of professionals

Meaningful public service

Job summary

State of Alaska, Department of Corrections, Spring Creek Correctional Center in Seward, AK, is seeking an Administrative Officer 2 to oversee financial management, procurement, inventory, HR, maintenance, and administrative operations for a 24-hour facility.

The role emphasizes leadership, rigorous budget tracking, and supervision of clerical and operational staff in a challenging correctional environment.

Qualifications

• Administration and management knowledge of planning.
• Analytical thinking and problem solving for complex situations.
• Budget administration and financial management responsibilities.
• Organizational awareness of agency structure, policies and procedures.

Responsibilities

• Oversees financial management, budget implementation and tracking.
• Manages administrative operations for a 24-hour institution; accounting, inmate banking, HR and procurement.
• Direct supervision of clerical, food service and maintenance staff.
• Oversees inventory control and staff scheduling to ensure efficient operations.

Skills

Decision Making

Supervision

Customer Service

Education

Equivalent education/experience in admin or related field

Job description

Administrative Officer 2 (PCN 20-8009) in Seward, AK | GovernmentJobs.com page has loaded. Administrative Officer 2 (PCN 20-8009) in Seward, AK | GovernmentJobs.com page has loaded.

The Department of Corrections,Division of Institutions,is recruiting for an Administrative Officer 2 position for the Spring Creek Correctional Center (SCCC)located in Seward, Alaska.

The position is responsible for providing financial, procurement, inventory, human resources/personnel, maintenance oversight, and general administrative management for a 24-hour correctional institution. This includes financial management, budget implementation & tracking, administrative operations, accounting, inmate banking, personnel human resources, procurement, inventory and direct supervision of all clerical, administrative, food service, and maintenance staff.

Our Mission, Values, and Culture:

We are committed to the well-being of those under the care of Department of Correction. We are committed to a culture of professionalism, quality and safety. Our values include fostering respect, integrity, compassion, teamwork, safety and growth.

Benefits of Joining Our Team:

• An opportunity to make a difference in people's lives
• Career Development and training
• Being part of a team consisting of a rewarding group of professionals

The Working Environment You Can Expect:

Spring Creek Correctional Center is a maximum custody facility that houses up to 535 male sentenced inmates and employs over 193 staff on 328 acres. You will be working in an office environment with other staff daily with the potential of working around inmates.

Who We Are Looking For:

We are interested in candidates who possess some or all of the following position specific competencies:

• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.
• Customer Service: Works with clients and customers (including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations.

Minimum Qualifications

Competency Based Minimum Qualifications Instructions

This job class uses competency based minimum qualifications. Please ensure your application(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post‑secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on‑line, self‑study, and on‑the‑job), from accredited and unaccredited sources, and long‑duration (such as a post‑secondary degree) and short‑duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Additional Required Information

REQUIRED DOCUMENTS

If selected for an interview, the applicant must provide the following:

• Three professional references from current or previous supervisors.
• Two most recent performance evaluations (if applicable)

LEGAL EMPLOYMENT

The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

EDUCATION

If post‑secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post‑secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post‑secondary institution. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full‑or part‑time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institutions.
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware – this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

DRIVER'S LICENSE REQUIREMENT

Applicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or [phone] (TTY) or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal‑opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll‑free) or [phone] if you are in the Juneau area. Requests for information may also be emailed to [e-mail] .

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long‑term and short‑term disability
  • Accidental Death and Dismemberment
  • Long‑term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee‑funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See https://drb.alaska.gov/retiree/ for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

Please select your level of experience multi‑tasking with frequent interruptions, as demonstrated in your work history.

• My prior positions did not require multi‑tasking
• My prior positions rarely required multi‑tasking; there were few interruptions
• My prior positions required multi‑tasking; I was regularly interrupted
• My prior positions required multi‑tasking; I was very frequently interrupted

Please select your level of proficiency with Microsoft Excel.

• None
• Perform daily tasks and work in datasheets. Enter data, modify and format workbooks
• Work with multiple worksheets, filter data, integrate functions, and manipulate databases
• Automation of operations, management of macro commands, work with pivot tables, and perform some programming

Do you have any periods of employment in a 24‑hour institutional setting where you were responsible for the care and custody of others that are not already included in your job application (such as correctional facilities, juvenile facilities, or residential treatment centers)? If so, provide the name of each institution, your job title(s), and dates of employment in the space below.

Have you ever initiated or engaged in a sexual assault and/or sexual abuse in prison, jail, lockup, community confinement facility, juvenile facility or other institutions?

• Yes
• No

Have you ever been the subject of an investigation for engaging, or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or if the victim did not consent or was unable to consent or refuse?

• Yes
• No

Have you ever been disciplined, terminated, or resigned in lieu of an employment action surrounding allegations of sexual harassment, sexual abuse, or assault?

• Yes
• No

Have you ever been civilly or administratively adjudicated to have engaged in the activity described in the prior questions above related to sexual abuse or sexual activity?

• Yes
• No

If you responded "Yes" to the any of the four preceding questions, please describe each incident, including dates and locations, in the text box below.

Required Question

Employer State of Alaska

Address PO Box 110201
Juneau, Alaska, 99811

Phone [phone] (Statewide toll‑free number)
[phone] (Juneau and out-of-state callers)

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