Administrative Officer 2

UC Davis Health; Sacramento (CA); On-site; USD 44,000 - 73,000; Full time

Benefits offered by this job

Medical plans

Dental and vision coverage

Retirement plans

Paid Holidays

Job summary

UC Davis Health in Sacramento's Department of Pharmacy seeks a dynamic Administrative Office professional to support the Chief Pharmacy Officer and pharmacy leadership. You will research, prepare correspondence, manage scheduling, and assist with meetings and travel, serving as main liaison with staff, residents, and the public.

The role includes back-up HR tasks using OnBase, Aggie Travel, EcoTime, and responding to inquiries while prioritizing meetings and handling complex issues with

Qualifications

• Experience with Microsoft Office and Outlook calendaring.
• Familiarity with UCD systems Aggie Travel, EcoTime, OnBase.
• Knowledge of campus offices, services, contacts, and policies.
• Knowledge of administrative office operations.
• Knowledge of basic financial and statistical record-keeping.
• Ability to collect and organize data.
• Telephone etiquette and communication skills.
• Ability to coordinate communications among leadership, residents, staff.
• Ability to organize material and summarize meeting minutes.
• Ability to build cooperative working relationships.
• Ability to interpret and explain policies.

Responsibilities

• 65%: deliver administrative support to pharmacy leadership.
• 20%: manage travel and coordination.
• 15%: deliver exceptional customer service.

Skills

Microsoft Office

Outlook calendar

Aggie Travel

EcoTime

OnBase filing

Campus policies

Office operations

Data collection

Telephone etiquette

Communication

Tools

Aggie Travel

EcoTime

OnBase

Job description

Job Summary

Under the direct supervision of the Chief Pharmacy Officer, provides high-level administrative support, engages with the pharmacy leadership team to support its officers. Utilizes initiative, judgment, and discretion in researching, analyzing, and compiling necessary information to assist management in responding to a wide variety of complex issues; research issues and initiates an array of correspondence on behalf of the pharmacy leadership team; independently assumes responsibility for issues that do not require direct involvement from pharmacy supervisors and applies problem-solving techniques to resolve various situations. As primary support to pharmacy leaders, is responsive to administrative and clerical requests through verbal and/or written communication; responds to a wide variety of inquiries through interactions with staff, residents, and the public; determining priorities of meetings and resolving scheduling conflicts as needed; provides support for meetings and travel. Back up coverage for HR functions such as OnBase filing, look up, and research to respond to inquiries for staff records, as needed. #CA-DS

Preferred Qualifications

• Experience using Microsoft Office suite, including calendaring using Outlook
• Experience with UCD automated systems, such as Aggie Travel, EcoTime, and OnBase filing system
• Knowledge of campus-wide offices, services and contacts, and campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response
• Knowledge of functions and operations of an administrative office
• Knowledge of basic financial and statistical record-keeping techniques
• Knowledge of methods of collecting and organizing data and information
• Knowledge of telephone techniques and etiquette
• Ability to coordinate flow of communications between pharmacy leadership, residents, and staff
• Ability to organize complex material and summarize discussions/meeting minutes
• Ability to establish and maintain cooperative and effective working relationships with others
• Ability to interpret, apply, and explain applicable policies and procedures

Key Responsibilities

• 65% - Administrative Support
• 20% - Travel and Coordination
• 15% - Promotes and Demonstrates Excellent Customer Service

Department Overview

UC Davis Health is a nationally recognized leader in the provision of high-quality, patient-centered care, based in the Greater Sacramento area of Northern California. UC Davis Health has a Comprehensive Cancer Center, internationally recognized MIND Institute, and a nationally ranked pediatric hospital. The UC Davis acute care hospital has 646 beds and an ambulatory care service area spanning north to the Oregon border, east to Nevada, and down the Central Valley to Fresno, California, covering 65,000 square miles across 33 counties.

The Department of Pharmacy is a dynamic, integral, and critical part of patient care provided by UC Davis Health. As a department of greater than 600 professional, technical, and administrative support personnel, we focus on providing patient-centered medication management that optimizes outcomes through practice, education, research, and leadership through the continuum of care. We also have the largest pharmacy residency program in the country with 46 total residents in 13 different programs.

The Department of Pharmacy offers comprehensive pharmaceutical services (unit dose, IV admixtures, clinical services, infusion pumps, and teaching) throughout the health system complex 24 hours a day, 7 days a week. The pharmacy services encompass inpatient pharmacy services as well as an expansive footprint in the ambulatory care space where we have clinical pharmacists embedded within our clinics and specialty care locations. Our operational teams support the health system enterprise with three inpatient pharmacies, five outpatient pharmacies, two infusion pharmacies, a home infusion service line, and the full complement of pharmacy purchasing, stores, and distribution.

POSITION INFORMATION

• Salary or Pay Range: $31.59 - $53.07
• Salary Frequency: Hourly
• Salary Grade: 135
• UC Job Title: ADMIN OFCR 2 CX
• UC Job Code: 004263
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Full-Time
• Location: Sherman Way Building (HSP056)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Occasional Up to 3 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Frequent 3 to 6 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.

Misconduct Disclosure Requirement

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks