Administrative Officer 1

State of Alaska; Juneau (AK); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid telework after training period

Job summary

The State of Alaska Department of Fish and Game, Division of Wildlife Conservation, is recruiting for an Administrative Officer 1 (PCN 112139) in Juneau. This role provides leadership in budget development, procurement, payroll, travel, and policy for the headquarters admin team and supports regional administration.

The position supervises one Administrative Assistant 2 in Juneau and offers a chance to contribute to a dedicated team while working in a scenic Juneau setting with flexible work

Qualifications

• Knowledge of planning, coordination, and execution of business functions and resource allocation.
• Ability to justify and administer budgets and monitor expenditures.
• Understanding of procurement, personnel management, payroll and travel processes.
• Strong oral and written communication and ability to present information clearly.

Responsibilities

• Provide leadership and management support in budget development, procurement, payroll and travel.
• Supervise administrative staff and collaborate with headquarters and regional admin teams.

Skills

Administration and Management

Analytical Thinking/Problem Solving

Financial Management

Oral and Written Communication

Education

Post-secondary education / experience mix equivalent

Job description

Administrative Officer 1 (PCN 112139) | Workplace Alaska page has loaded.

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting

for an Administrative Officer 1 located in Juneau, Alaska!

What You Will Be Doing:

The Alaska Deparment of Fish and Game, Division or Wildlife Conservation, is recruiting for an Administrative Officer 1 (PCN 112139) position to join our team in Juneau. This position is part of the Division of Wildlife Conservation (DWC) headquarters administrative team and directly supports headquarters staff, the Statewide Information Services, Data Management, and Education Outreach programs, as well as provides support to all the regional admin. This position supervises one Adminstative Assistant 2 located in Juneau. The Administrative Officer works independently, provides leadership and management support in the areas of budget development, procurement, personnel management, payroll, travel, and policy and procedures.

Job Description

This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting

for an Administrative Officer 1 located in Juneau, Alaska!

What You Will Be Doing:

The Alaska Deparment of Fish and Game, Division or Wildlife Conservation, is recruiting for an Administrative Officer 1 (PCN 112139) position to join our team in Juneau. This position is part of the Division of Wildlife Conservation (DWC) headquarters administrative team and directly supports headquarters staff, the Statewide Information Services, Data Management, and Education Outreach programs, as well as provides support to all the regional admin. This position supervises one Adminstative Assistant 2 located in Juneau. The Administrative Officer works independently, provides leadership and management support in the areas of budget development, procurement, personnel management, payroll, travel, and policy and procedures.

Our Mission, Values and Culture:

The mission of the Division of Wildlife Conservation is to conserve and enhance Alaska's wildlife and habitats and provide for a wide range of public uses and benefits.

The Alaska Department of Fish & Game strives for a diverseandinclusiveworkforcewhere safetyandwell-being are paramount,andemployees at all levels promote a culture where everyone is valued, treated equitably,andtreated respectfully.

Benefits of Joining Our Team:

The benefits of joining the headquarters team include the opportunity to work with a diverse group of dedicated professionals who support each other while providing administrative support to the Division of Wildlife Conservation. The position allows a flexible work schedule and potential for hybrid telework agreement after a training period.

The Working Environment You Can Expect:

The position is located in Juneau in the Fish and Game building that sits next to the whale monument in the downtown area overlooking the Gastineau Channel. There is access to glaciers, trails, skiing, and other various establishments nearby. This position will have their own office and work with a great group of dedicated staff.

• Travel in this position could be 1 - 2 times per year for training, up to 4 days.

Who We Are Looking For:

In addition to the Minimum Qualifications below, we are looking for a candidate with the following strengths and competencies:

• Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object and verifies correctness or error in an individual part or procedure.

• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

• Self-Management: Sets well-defined and realistic personal goals; displays a high level of organization, initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

• Interpersonal Skills: Shows respect, understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.

• A broad knowledge of accounting, budgeting, financial management, procurement, personnel, payroll and administrative policies and procedures.

To view the general description and example of duties for an Administrative Officer 1 please

go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Competency Based Hire Description

The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations, as opposed to specific tasks, and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to successfully meet the competency, but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by: Any combination of preparatory post‑secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note: “Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on‑line, self‑study, and on‑the‑job), from accredited and unaccredited sources, and long‑duration (such as a post‑secondary degree) and short‑duration (such as a seminar) programs.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or [phone] in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Contact Information

For specific information in reference to the position please contact the hiring manager:

Melissa Walter

Administrative Officer 2

[e-mail]

Employer State of Alaska

Address PO Box 110201
Juneau, Alaska, 99811

Phone [phone] (Statewide toll-free number)
[phone] (Juneau and out-of-state callers)