Administrative Officer 1

Fish & Game; Anchorage (AK); On-site; USD 60,000 - 84,000; Full time

Job summary

The Alaska Department of Fish and Game, Division of Wildlife Conservation, is recruiting for an Administrative Officer 1 located in Anchorage, Alaska. This role sits on the Statewide Programs administrative team, supporting Hunter Education, Shooting Ranges, Lands & Refuges, Waterfowl, TED, WHESAP, and related programs.

The position supervises four administrative staff in Anchorage and Fairbanks and handles budget, procurement, contracts, personnel, and payroll for SWP.

Qualifications

• Administration and Management: planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: logical, systematic approach to address problems or opportunities.
• Financial Management: budget preparation, justification, monitoring expenditures for cost-effective support.
• Oral and Written Communication: clear, effective presentations and attentive listening.

Responsibilities

• Support SWP administrative team in budget development and management.
• Supervise four administrative positions in Anchorage and Fairbanks.
• Provide leadership in procurement, contracts, personnel, and payroll for SWP.
• Assist with accounting and program support for the divisions.

Skills

Attention to Detail

Decision Making

Self-Management

Interpersonal Skills

Accounting & Budgeting

Education

Post-secondary education in business/administration

Job description

Job Description

This position is open to Alaska Residents only.

Please check our

residency definition

to determine if you qualify.

The Alaska Department of Fish and Game, Division of Wildlife Conservation is recruiting

for an Administrative Officer 1 located in Anchorage, Alaska!

What you will be doing:

The Alaska Deparment of Fish and Game, Division or Wildlife Conservation, is recruiting for an Administrative Officer 1 position to join our team in Anchorage.

This position is part of the Statewide Programs (SWP) administrative team and supports programs such as Hunter Education, Shooting Ranges, Lands & Refuges, Access and Defense, Waterfowl, Threatened, Endangered and Diversity Program (TED), Small Game, and Wildlife Habitat Enhancement and Spatial Analysis Program (WHESAP) which consists of about 60+ staff. This position supervises four administrative positions in Anchorage and Fairbanks. The Administrative Officer works independently, provides leadership and management support in the areas of budget development and management, accounting, procurement, contracts, personnel and payroll for SWP.

Our mission, values, and culture:

The mission of the Division of Wildlife Conservation is to conserve and enhance Alaska's wildlife and habitats and provide for a wide range of public uses and benefits. The Statewide Programs Administrative Team provides financial and administrative support to seven programs within the Division of Wildlife Conservation. We strive to be efficient and provide customer-oriented quality support.

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The benefits of joining our team:

The benefits of joining the Statewide Programs team include the opportunity to work with a diverse group of dedicated professionals, who support each other while providing support to the Statewide Programs staff in all administrative areas. This position offers a flexible work schedule. No telework is available.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

In addition to the Minimum Qualifications below, we are looking for a candidate with the following strengths and competencies:

• Attention to Detail: Sees and pays attention to details; recognizes the competent parts of a procedure or object and verifies correctness or error in an individual part or procedure.
• Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
• Self-Management: Sets well-defined and realistic personal goals; displays a high level of organization, initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Interpersonal Skills: Shows respect, understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with others.
• A broad knowledge of accounting, budgeting, financial management, procurement, personnel, payroll and administrative policies and procedures.

Special Note:

Valid driver's license is desired.

Minimum Qualifications

Any combination of education and/or experience that provides the applicant with competencies in

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
• Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Equivalent to those typically gained by:

• Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Additional Required Information

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

• Education transcripts, if using to meet minimum qualifications (unofficial copies are acceptable).
• Three (3) professional references with current daytime contact information, at least one (1) being a former or current supervisor.
• Copies of your three (3) most recent performance evaluations.

A cover letter is NOT required for this position.

Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution

Special Note:

“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.