Administrative Officer

U.S. Department of State (DOS); Stamford (CT); On-site; USD 54,000 - 74,000; Full time

Job summary

A government agency in Stamford, CT is seeking a candidate for a position focused on analyzing passport operations and managing budget expenditures. The role requires balancing efficient processing and project reporting, along with U.S. citizenship and the ability to obtain a Top Secret clearance. Ideal candidates will have a related degree and experience in administrative roles.

Benefits

Comprehensive benefits package

Qualifications

• Experience analyzing passport operating programs.
• Experience preparing project reports and delivering briefings.
• Ability to obtain Top Secret security clearance.

Responsibilities

• Compile reports on production figures and project status.
• Develop qualitative and quantitative data for management.
• Manage budget for supplies, travel, and training.

Skills

Analyzing and measuring effectiveness

Preparing project reports

Budget management

Education

Ph.D. or equivalent

3 years of graduate education

Accredited degree

Job description

Overview

This position is located in the Bureau of Consular Affairs, Passport Services Directorate in the Connecticut Passport Agency, with the U.S. Department of State. CA is responsible for the welfare and protection of U.S. citizens abroad, for the issuance of passports and other travel documentation to citizens and nationals, and for the protection of U.S. border security and the facilitation of legitimate travel to the United States.

Location: Stamford, CT — 1 vacancy

Duties

• Responsible for the assembly of information and compilation of reports dealing with production figures, status of projects, and cost of operations.
• Designs, studies, and develops qualitative and quantitative data in support of management requirements and matters of evaluations and measurement.
• Evaluates agency space utilization, recommending facility changes through agency management.
• Manages the budget relating to supplies, travel, training, awards, and other budgetary expenditures, to identify and anticipate potential shortfalls or surpluses within programs as the fiscal year progresses.
• Analyzes agency processes, using innovative methods and established organizational tools to identify waste and inefficiencies.

Requirements

• U.S. Citizenship is required.
• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Top Secret security clearance.

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.

Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F.

GS-11 qualification requirements:

• Experience analyzing and measuring the effectiveness and efficiency associated with a passport operating program and/or administrative programs.
• Experience in preparing project and reports papers and delivering briefings.

OR

• Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M. from an accredited college or university.
• OR a combination of graduate level education and specialized experience equivalent to the GS-09 level.

Combination of Experience and Education: When an applicant has less than one year of specialized experience, education may be combined to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study. The percentage of specialized work experience and graduate study must total at least 100%.

Note: All applicants WILL BE required to submit transcripts as verification of educational requirement.

Education

See the qualifications section for education requirements. Education completed in foreign colleges or universities may be used if comparable to U.S. standards; provide evidence of equivalency when applying.

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

Additional information

• For reasonable accommodation at the U.S. Department of State, contact the Office of Accessibility and Accommodations.
• Situational telework agreements may be permitted with supervisory approval.
• Multiple positions may be filled from this announcement.

Benefits

A career with the U.S. government provides a comprehensive benefits package. Opened benefits information available through federal benefits resources.

How you will be evaluated

You will be evaluated based on how well you meet the qualifications. Applicants meeting minimum qualifications will be scored (70-100). Competencies include:

• Administrative support services
• Analyze statistical and narrative information
• Conduct research using various sources
• Knowledge of administrative laws, policies, regulations
• Budget management

Required documents

All applicable required documents must be submitted by the closing date:

1. Resume showing relevant experience, education, and training with dates and hours per week.

2. Transcripts if qualifying by education. Official transcripts may be required.

3. Most recent SF-50s if you are a current DOS employee.

4. Performance appraisal (strongly encouraged for current DOS employees).

5. Non-competitive hiring authority eligibility documentation if applicable.

6. CTAP documentation if applicable.

Notes: You may be asked to provide additional documentation. For education-based eligibility, provide evidence of accreditation and equivalency where applicable.

How to apply

Prepare your application in USAJOBS. Click Apply and attach your resume and required documents. Complete online assessment questions and submit the required documents by 11:59 p.m. ET on the closing date.

Steps: 1) Register or sign into USAJOBS; 2) Submit your resume; 3) Complete online assessment; 4) Submit required documentation.

Technical assistance: [e-mail] or [phone] (7:00 a.m. – 7:00 p.m. ET).

Alternate application procedures available upon request; contact the HR office before the closing date.

Agency contact information

La’Shel January

Phone: [phone]

Fax: [phone]

Email: [e-mail]

Address: U.S. Department of State, 600 19th Street, NW, Attn: CA/EX/HRD, Washington, DC 20520, United States

Next steps

Applications will be reviewed for qualifications. Within approximately two weeks after closure, qualified candidates will be referred to the hiring manager. Status updates occur during several phases, and a selection may involve a suitability/background investigation (2-6 months).

Fair and transparent

Federal hiring process guidance included for applicants.