Administrative Officer

Veterans Health Administration; Pittsburgh (Allegheny County); On-site; USD 54,000 - 70,000; Full time

Job summary

The VA Pittsburgh Healthcare System in Pittsburgh, PA, Behavioral Health Service Line (BHSL) seeks an administrative manager to oversee human resource staffing, grievance tracking, timeframes, and position management within the BHSL.

You will develop databases to automate paper processes, monitor performance data, and support information systems and documentation across the service line.

Qualifications

• Specialized experience in HR, timekeeping, or labor relations.
• Education can substitute for experience per federal standards.
• Assist with writing position descriptions, performance appraisals and competencies.
• Monitor reports, oversee timekeeping, and analyze data.
• Respond to grievances and manage employee relations.

Responsibilities

• Assist with writing position descriptions and HR documentation.
• Prepare performance appraisals and competencies for staff.
• Oversee orientation and staff training programs.
• Monitor timekeeping and track attendance records.
• Respond to grievances and manage employee relations.
• Analyze data and generate reports to support BHSL operations.

Skills

Timekeeping oversight

Grievance tracking

Performance appraisals

Staff training

Labor mapping

Data analysis

Education

Master's degree or superior academic achievement

Progressively higher graduate education (2 years)

Job description

This position is located in the Behavioral Health Service Line (BHSL) in the VA Pittsburgh Healthcare System (VAPHS) and reports to the BHSL Chief. The position provides administrative management including human resource staffing, grievance tracking and timeframes, preparation of position management, manpower utilization and organization, information and documentation systems, and the development of databases or spreadsheets to automate paper processes and analyze data within the service line.

To Qualify for this Position

Applicants must meet all requirements by the closing date of this announcement, 09/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:

GS-7

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Examples of specialized experience would typically include, but are not limited to: assist with writing position descriptions, preparing performance appraisals and competencies, oversee orientation process, provide training to staff, coordinate performance awards, monitor reports, provide oversight for timekeeping, reviews performance measures, provides labor mapping, responds to grievances, manages employee relation matters and track and analyze data.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have superior academic achievement or a master's or equivalent graduate degree.

Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond.

GS-9

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Examples of specialized experience would typically include, but are not limited to: assist with writing position descriptions, preparing performance appraisals and competencies, oversee orientation process, provide training to staff, coordinate performance awards, monitor reports, provide oversight for timekeeping, reviews performance measures, provides labor mapping, responds to grievances, manages employee relation matters and track and analyze data.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have (2) full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. if related.. Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.