Administrative Office Supervisor

Colorado Judicial Branch; Town of Texas (WI); On-site; USD 63,000 - 92,000; Full time

Job summary

Colorado Judicial Branch is seeking a supervisor for administrative functions within the District or Probation Department. The position offers flexible location within the 13th Judicial District and is classified as full-time exempt.

Responsibilities include supervising staff, designing administrative processes, onboarding, payroll processing, benefits liaison, and coordinating contracting and purchasing. Strong experience in administration is preferred.

Qualifications

• High school diploma or GED required.
• 3 to 5 years of experience in an administrative field.
• Additional work experience may substitute for the required education.

Responsibilities

• Provides supervision and oversees staff daily tasks, ensuring work products meet standards.
• Designs, implements, and revises processes, procedures, and policies.
• Onboards new employees and facilitates orientation.
• Manages HR functions including payroll, benefits liaison, and recruitment.
• Leads recruiting activity and conducts pre-employment reference checks.
• Performs other duties as assigned.

Education

High school diploma or GED

Job description

POSITION INFORMATION

Job Code: R41805

Full Time Salary Range: $63,275.52 - $91,749.36

FLSA Status: Exempt

Learn More About Employee Benefits

This posting may be used to create a Talent Pool. Talent Pools may be used for a period of 10 months after the closing date on a job posting.

Notice To Colorado Applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

MISSION STATEMENT

The Judicial Department works to provide equal access to justice, contribute to public safety, and strengthen the rule of law across Colorado. Together our courts and probation departments are committed to impartial and timely dispute resolution; support for families, litigants, and victims; client rehabilitation; and meaningful community engagement.

STATEMENT OF DUTIES

Summary Of Job Classification

Provides supervision and participates in the administrative functions for a District or Probation Department, such as financial transactions and budget administration, human resources, payroll/timekeeping, purchasing and contracts, coordination of special events, and similar functions. Assigns and oversees the work of support positions.

Position location is flexible and will be determined upon hire within the boundaries of the 13th Judicial District.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.

Provides supervision and assists in the oversite of the administrative office. Assigns and oversees staff daily tasks, ensuring work products meet established standards. Designs, implements, and revises processes, procedures, and policies based upon requirement and needs.

Assists with establishing performance goals for each staff member. Monitors, coaches, and evaluates performance. Address and resolves personnel concerns and complaints. Ensures all staff members adhere to the Code of Conduct.

Onboards new employees, facilitating orientation. Organizes and facilitates team meetings to share updates, identify potential risks, and help solve problems. Encourages productive and positive morale across the team.

Manages the Human Resources functions for the department or division including but not limited to: employee file management, payroll processing including balancing leave accruals, contract administration, benefit liaison, recruitment functions, performance appraisal distribution and collection.

Serves as a liaison for internal and external organizations regarding District operations.

Assist employees with questions regarding benefits, FML, pay, leave, and/or other administrative rules, policy or regulations.

Provides administrative support across various functions, including purchasing, vendor management, initiating maintenance requests, covering the front desk, notarizing documents, and participating in special projects.

Attends and participates in various internal and external committee meetings, trainings, and conferences. Collects and collates knowledge, best practices, and other resources to help educate staff. Contributes to leadership training and development efforts.

Leads recruiting activity. Screens resumes and assesses candidates. Facilitates in the interview process and serves as the lead point of contact for candidates throughout the selection process. Conducts pre-employment reference checks.

Performs other duties as assigned.

Essential Functions Cont.

Supervisor Responsibilities:

Work requires supervising and monitoring performance for a regular group of employees (1 or more full-time employees) including providing input on hiring/disciplinary actions and work objectives/ effectiveness, performance evaluations, and realigning work as needed. The work performed by majority of employees is semi complex.

Human Collaboration

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact.

Freedom To Act & Impact Of Actions

Receives General Direction

Employee normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are moderate.

Knowledge & Skills

Advanced

Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.

Fiscal Responsibility

May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.

Minimum Qualifications

High school diploma or G.E.D.

Education and Experience Equivalency

Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.

Work Related Experience

3 to 5 years of experience in an administrative field.

Licenses And Certifications

None.

Physical Effort Requirements

Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.

Work Environment

Good-Relatively free from unpleasant environmental conditions and/or hazards.

Work Location

Office or similar indoor environment; outdoor environment; confined space.

Exposures

Individuals who are hostile or irate; individuals with known violent backgrounds; individuals who are under the influence of a controlled substance; communicable diseases.