Administrative Office Specialist I - Operations & Purchasing

Colorado Judicial Branch; Fort Collins (CO); On-site; USD 48,000 - 69,000; Full time

Job summary

Colorado Judicial Branch is seeking an administrative support professional to assist a judicial district, probation department, or other unit. The role includes handling purchasing, vendor communications, and HR tasks such as updating employee data and benefits enrollment, along with payroll and timekeeping support.

This is a term-limited position lasting approximately 10 months; salary ranges from $47,687.16 to $69,146.64, with offers made based on experience and budget, following the Equal Pay

Qualifications

• High school diploma or GED is required.
• 1–3 years of experience in an administrative field.
• No licenses or certifications required.

Responsibilities

• Reviews, validates, and processes invoices from multiple vendors and treatment agencies; ensures accuracy of received goods and services and proper account code.
• Investigates billing issues, system issues, contract and pricing issues and general inquiries; researches and resolves issues; works with vendors as appropriate.
• Reconciles credit card charges and other accounting transactions; reallocates charges based on proper account coding and follows fiscal rules.
• Reviews expenditure reports in the State accounting system for accurate coding; processes Journal Voucher forms; coordinates with accounting to resolve issues.
• Purchases office supplies, equipment, and furniture; ensures competitive and fair pricing; manages purchasing and tracking of expenditures.
• Coordinates with county facility staff regarding building issues and meeting space needs; communicates progress and resolutions.
• Arranges employee travel; educates employees on authorized purchases and travel policies; manages department vehicles.

Education

High school diploma or GED

Job description

Colorado Judicial Branch is seeking an administrative support professional to assist a judicial district, probation department, or other unit. The role includes handling purchasing, vendor communications, and HR tasks such as updating employee data and benefits enrollment, along with payroll and timekeeping support.

This is a term-limited position lasting approximately 10 months; salary ranges from $47,687.16 to $69,146.64, with offers made based on experience and budget, following the Equal Pay