Administrative Office Coordinator

Sevita; Paris (TX); On-site; USD 14,000 - 20,000; Full time

Benefits offered by this job

Full benefits package (32 hrs/wk)

401(k) with company match

Paid time off and holidays

Job summary

Sevita is seeking an Office Coordinator in Paris, TX to organize and optimize daily department operations. You will handle records, scheduling, payroll processing, contracts, and meetings while supporting HR and maintenance tasks.

A strong emphasis on accuracy, multitasking, and client-focused service is essential. The role offers a full benefits package for a 32-hour workweek, opportunities for growth, and a collaborative team environment within a nationwide provider of home and community-based

Qualifications

• Associates degree in related field required.
• 2-3 years of experience in administrative support or equivalent.
• Strong attention to detail and organizational skills.
• Ability to multi-task and meet deadlines.
• Effective communication skills to manage relationships.
• Reliable, responsible attitude with a compassionate approach.
• Commitment to quality in everything you do.

Responsibilities

• Coordinate work, plans, organize, and schedule duties of department staff.
• Handle extensive filing tasks, organize charts, and manage digital files; proficient computer use and multitasking.
• Provide backup support for administrative staff.
• Ensure training and in-service training for staff.
• Assist in preparation and maintenance of contracts and proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize department/program meetings, training, and events.
• Assist HR with interviewing, hiring, orientation, training, and records.
• Manage payroll, invoices, accounts payable, and generate reports.

Skills

Administrative support

Office coordination

Multitasking

Time management

Communication skills

Education

Associates degree in related field

Job description

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Office Coordinator

Location: Paris, TX. Schedule: Monday - Friday 9am-5pm. Hourly Rate: $12.50.

Your Role

• Coordinate work, plans, organize, and schedules duties and responsibilities of department staff.
• This position necessitates a substantial commitment to filing tasks, including organizing physical charts as well as managing digital files. Proficiency in computer operations is indispensable, alongside the ability to adeptly multitask.
• Provide backup support for administrative staff.
• Assure training and continuing in-service training instruction is received by all staff.
• Assist in preparation and maintenance of contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and space planning/lease.
• Organize and plan department/program meetings, training, and events.
• May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records.
• Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department.
• Perform timekeeper responsibilities.

Qualifications

• Associates degree in related field
• 2-3 years of experience in administrative support or an equivalent combination of education and experience
• Strong attention to detail and organizational skills
• Ability to multi-task and meet deadlines
• Effective communication skills to manage relationships
• A reliable, responsible attitude and a compassionate approach
• A commitment to quality in everything you do

Why Join Us

• Full compensation/benefits package for employees working 32 hours/week.
• 401(k) with 3% company match.
• Paid time off and holiday pay.
• Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
• Enjoy job security with nationwide career development and advancement opportunities.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.