Administrative Mental Health Group Coordinator

Research And Developement Industries Inc; Gilbert (AZ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

PTO

Health coverage

Dental & Vision

401(k)

HSA

Dependent Care FSA

Wellness resources

Professional growth

Collaborative culture

Job summary

Transitions Counseling and Consulting is seeking a Group Coordinator to provide administrative support and care collaboration for current and future clients and their families in Arizona.

The role focuses on coordinating referrals, facilitating entry into group services, and supporting back-office tasks with a collaborative team. This position emphasizes compassionate care, accurate documentation, and strong communication skills to improve client outcomes.

Qualifications

• Minimum: High school graduate or equivalent.
• Experience in sales and marketing preferred.
• Experience in a healthcare or behavioral health setting preferred.
• Experience working with an electronic healthcare record (EHR) preferred.
• Strong basic computing skills with Microsoft Office programs (Word, Excel).
• Excellent organizational skills and ability to communicate clearly with diverse people.

Responsibilities

• Meet with clients and their families in person and/or via secure platforms for referral and care coordination to our mental health group services.
• Ensure timely follow-up on referrals to group clients for both internal and external referrals.
• Build and maintain positive relationships with community partners to coordinate referrals.
• Facilitate entry into group services upon discharge from higher levels of care (e.g., from hospital).
• Coordinate weekly psychiatry appointments for group clients.
• Coordinate step-down care following group graduation.
• Review financial agreements for group clients and explain insurance components in plain language.
• Effectively communicate the medical necessity and value of group care.
• Contribute to continuous improvement of group programming by identifying gaps and solutions.
• Track and follow-up on incomplete documents and financial agreements by phone, email, and secure text messaging.
• Track client attendance and absence from group-based services.

Education

High school diploma or equivalent

Tools

EHR software

Microsoft Word

Microsoft Excel

Job description

Job Description

Our nationally accredited team is currently seeking a Group Coordinator to provide administrative support and care collaboration to current and future clients and their families.

Our Mission

At Transitions Counseling and Consulting, we provide accessible, skilled mental health services for children, teenagers, and adults at convenience locations throughout Arizona. Our mission is to provide safe, high-quality mental health services in an ethical environment that embraces diversity and to train the next generation of therapists to also do so competently and confidently. We strive to be an organization that others enthusiastically recommend to their friends, families, and colleagues – whether for treatment, training, or a career – based on our empathy, technical skill, and the support we give to one another and all those we serve.

What we provide

We focus on taking great care of our team so they can focus the ...

• Competitive Compensation: Salary range- $50,000-$55,000 per year
• Generous Time Off: 4.5 working weeks off your first year, including general PTO, holidays, and your birthday.
• Comprehensive Health Coverage: Choose from multiple BCBS medical plans, including access to Blue365 for discounts on apparel, fitness, travel, and more.
• Dental & Vision Plans: Comprehensive coverage to keep you and your family covered.
• Retirement Savings: 401(k) to help you plan for the future.
• Health Savings Account (HSA): Employer-matched contributions to support your healthcare needs.
• Dependent Care FSA: Tax-advantaged savings for childcare and dependent care expenses.
• Wellness Resources: Access to the Sharecare wellness platform for health tools, resources, and personalized support.
• Professional Growth: Advancement and specific focus opportunities
• Collaborative Culture: Join a team with a strong, supportive culture and robust back-office support for care coordination, scheduling, and billing.

What you’ll do at work

• Meet with clients and their families in person and/or via secure platforms for referral and care coordination to our mental health group services
• Ensure timely follow-up on referrals to group clients for both internal and external referrals
• Build and maintain positive relationships with community partners to coordinate referrals
• Facilitate entry into group services upon discharge from higher levels of care- e.g. from a hospital
• Coordinate weekly psychiatry appointments for group clients
• Coordinate step-down care following group graduation
• Review financial agreements for group clients including explaining in plain language basic components of insurance coverage
• Effectively communicate the medical necessity and value of group care
• Contribute to continuous improvement of group programming by identifying gaps and recommending solutions.
• Track and follow-up on incomplete documents and financial agreements by phone, email, and secure text messaging
• Track and follow-up on client attendance and absence from group-based services

Qualifications include

• Minimum: High school graduate or equivalent
• Experience in sales and marketing preferred
• Experience in a healthcare or behavioral health setting preferred
• Experience working with an electronic healthcare record (EHR) preferred
• Strong basic computing skills with Microsoft Office programs (Word, Excel)
• Must have excellent organizational skills, ability to work well with frequent interruptions, and ability to communicate with a variety of others in a manner that is direct, clear, courteous, and tactful in person, by phone, and by email
• Provide current level one fingerprint clearance card issued by the Arizona Department of Public Safety and renew as applicable.
• Continuously maintain active Cardiopulmonary Resuscitation (CPR) and first aid certification.
• No suspension/exclusion/debarment from participation in federal health care programs (e.g., TriWest, TRICARE, Medicare, Medicaid, SCHIP, etc.).

Transitions Counseling and Consulting conducts candidate evaluations, interviews, and hiring decisions with real people, not AI.