Administrative Manager

outh Carolina United Methodist Conference; Virginia Beach (VA); On-site; USD 40,000 - 55,000; Full time

Job summary

A religious organization in Virginia is seeking an Administrative Manager to support the District Superintendent and manage various administrative tasks, including budget management and meeting coordination. Candidates should possess strong organizational skills, experience in office administration, and proficiency in the Microsoft Office Suite. The role is primarily office-based with minimal remote work available.

Qualifications

• High school degree is required.
• 2-4 years experience in an office environment is required.
• Proven interpersonal skills in a high-profile environment.
• Must have valid driver's license.

Responsibilities

• Manage a broad variety of administrative tasks for the District Superintendent.
• Coordinate meetings and logistics, preparing materials and minutes.
• Review, assess, and monitor correspondence and follow-up actions.
• Assist in managing budgets and coordinating expenses.
• Develop efficiencies and innovative processes for the District Office.

Skills

Proficient in Microsoft Office Suite

Excellent organizational skills

Interpersonal skills

Problem-solving ability

Customer service skills

Education

Associate's degree preferred

Tools

Microsoft Office Suite

Google Docs

Constant Contact

Mailchimp

Job description

The Coastal Virginia District of the Virginia Annual Conference is seeking a highly qualified Administrative Manager to provide administrative support and management to the District Superintendent. This role is responsible for also supporting clergy and laity of the local churches, as well as constituents of The United Methodist Church and strategically planning, organizing, and administering the ministries of the District.

The Coastal Virginia District works to bring people and gifts together to see all as neighbors and share God’s abundant love in tangible and transformative ways. This focus is the way the Coastal Virginia District resources and supports local churches, laity, clergy, and the community.

Key Responsibilities:

• Manages a broad variety of administrative tasks for the District Superintendent including managing an extremely active calendar of appointments; composing and preparing correspondence; arranging travel plans, itineraries, and agendas; and compiling documents for meetings. Also responsible for gathering and analyzing information required for administrative reporting, as needed.
• Coordinates meetings, including the preparation of meeting materials, drafting minutes, facilitating travel and coordinating meeting logistics. May also be expected to prepare agendas, schedules and presentations for meetings, as well as facilitate trainings as needed.
• Reviews, assesses, routes, answers and monitors follow up action steps on correspondence and phone calls. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through to completion. Responsible for promoting the District Office and Conference philosophy and mission by presenting a positive image to constituents reaching out for assistance. Uses effective customer service skills when directing calls and assisting others.
• Assists in the management of budgets and coordinates expenses and reimbursement requests.
• Develops efficiencies and innovative processes and procedures for the District Office and works collaboratively with other Districts administrators for best practices, development, and mutual support.
• Perform other duties as requested by District Superintendent.

Qualifications:

• High school degree is required. Associate’s degree is preferred, particularly in business, accounting and administration.
• 2-4 years experience in an office environment is required.
• Proficient in Microsoft Office Suite. Solid working knowledge of computer software, including Microsoft Office Suite (Outlook, Word, Power Point and Excel), Google Docs, Constant Contact, and/or Mailchimp.
• Collaborative work style in a team environment.
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Excellent organizational skills with the ability to think proactively (and prioritize work).
• Must be able to maintain strict confidentiality.
• United Methodist membership is preferred.
• Must have valid Drivers License.
• Some local travel is required.
• In office position minimal remote work available.

The Virginia Conference of the United Methodist Church is an Equal Opportunity Employer and actively seeks and encourages applications from minorities, women, and individuals with disabilities. All offers of employment are subject to the applicant successfully completing background, reference, and other applicable checks.

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