Administrative Manager

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center; Torrance (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center in Torrance, CA invites applications for a leadership role overseeing integrated operational and administrative programs across departments. You will partner with the Chair and senior faculty to plan and implement policies and initiatives that support the Institute’s mission.

Coordinates credentialing and clinical affairs, supervises staff, budgeting and cost analysis, and ensures regulatory compliance across

Qualifications

• Bachelor's degree required.
• Knowledge of GME, Joint Commission, and accrediting requirements.
• Experience in academic medicine clinical/administrative operations.
• Prior supervision experience.
• Experience in complex multilateral project management.
• Strong interpersonal and communication skills.
• Ability to analyze financial and operational data and prepare reports.
• Knowledge of credentialing/privileging and compliance standards.

Responsibilities

• Oversees and leads development and implementation of integrated operational and administrative programs, structures, systems, policies, and programs.
• Strategic partnership with the Chair and senior Faculty/Staff to plan and implement policies, programs, and initiatives supporting the Department and Institution’s mission.
• Coordinates the administration of all departmental clinical affairs including credentialing, licensure, privileging, and compliance.
• Coordinates all faculty affairs including compensation components, productivity, performance administration, promotions, and leave management.
• Establishes and implements short- and long-range goals, objectives, policies, and procedures; monitors effectiveness and drives improvement.
• Researches and evaluates opportunities for enhancement of operational models and new programmatic approaches.
• Ensures cross-departmental compliance with research, education, clinical, and administrative standards; provides guidance to faculty and staff.
• Serves as liaison to clinical, academic and service program entities at all locations; represents department to leadership and external bodies.
• Ensures appropriate HR, staffing, and administrative systems to meet department demands.
• Performs cost and productivity analyses and supervises budgeting to sustain fiscal health.

Skills

Leadership

Budgeting

Project mgmt

Regulatory compliance

Credentialing

Communication

Collaboration

Supervision

Academic medicine ops

Education

Bachelor's Degree

Job description

About Us:
The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. In dozens of laboratories throughout the campus, researchers are working to unravel the mysteries of heart and kidney disease, cardiac complications in newborns, chronic lung disease, skin cancer, sickle cell disease, disorders of the autoimmune system, and much more. Many of these projects are collaborative in nature, involving experts from different areas of specialization. Our discoveries have prevented blindness in newborns, enabled premature infants with fragile lungs to breathe and allowed children with rare, often fatal diseases to grow up healthy and strong.

Requirements:

• Bachelor's Degree
• Cover letter describing experience and skills applicable to the position
• Knowledge of GME, Joint Commission, and governing org accreditation and regulatory requirements. Working knowledge of APO processes, policies and requirements. Working knowledge of personnel domains: medical staff, training and compliance.
• Prior experience in academic medicine clinical/administrative operations.
• Prior experience in supervision.
• Prior experience in complex multilateral project management.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge and understanding of medical academic, clinical, research, and practice regulatory compliance.
• Knowledge of provider credentialing/privileging, policies, guidelines, and standards.
• Strong verbal and written communication skills and the ability to present information effectively to groups.
• Ability to analyze and interpret financial and operational data and prepare reports, projections, and recommendations.
• Skill in examining operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in organizing resources and establishing priorities thru project management.
• Ability to implement strategic plans.
• Ability to develop successful collaborative relationships at all levels within the TLI, University, Hospital, DHS, and LAC.
• Knowledge of regulations, policies, and institutional practices specific to Academic Personnel, and Trainees.
• Ability to foster a cooperative and collaborative work environment.
• Advanced analytical, evaluative, and objective critical thinking skills.
• Working knowledge and understanding of faculty productivity and performance/expectations measurement.
• Employee development and performance management skills.
• Knowledge and understanding of compensation components for Faculty.
• Knowledge and understanding of medical practice management principles, policies, regulations, and procedures.
• Administrative planning and leadership skills.
• Knowledge of clinical operations and/or administration in academic medicine environment.
• Knowledge and understanding of grants and/or contracts development and management.
• Knowledge of budgeting, fiscal management, and human resources management systems and processes.
• Demonstrated leadership skills in the development and implementation of complex administrative programs.

Responsibilities:

• Oversees and provides leadership in the development and implementation of integrated operational and administrative programs, structures, systems, policies, and programs.
• Serves as a strategic partner with the Chair and other senior Faculty and Staff in the planning and implementation of policies, programs, and initiatives that support the primary mission areas of the Department and the Institution(s).
• Coordinates the administration of all departmental clinical affairs activities for internal, contract, and volunteer patient care providers, to include credentialing, licensure, privileging, and compliance.
• Coordinates all faculty affairs for the department, to include compensation components/coding, productivity and performance administration, promotion and merit issues, leave management, and other general faculty human resources matters.
• Participates in the establishment and implementation of short- and long-range organizational goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness; effects changes required for improvement.
• Researches, identifies, and evaluates opportunities for enhancement of existing operational models and the development of new and innovative programmatic and operational models for potential departmental application.
• Ensures cross-departmental consistency in meeting research, educational, clinical, and administrative compliance standards; provides leadership and guidance to faculty and staff in matters related to understanding of overall departmental goals and objectives, and individual roles and responsibilities in this regard.
• Serves as an operational and policy liaison, facilitator, and coordinator, as appropriate, to clinical, academic, and/or service program entities at all on- and off-site department locations.
• Serves as staff representative to various University leadership constituencies and to external agencies, professional organizations, and community entities; presents and promotes departmental initiatives to professional associations and other external constituencies as appropriate.
• Ensures that appropriate human resources, staffing structures, and administrative systems are in place to ensure timely and resource-efficient responses to the demands of the department.
• Performs periodic cost and productivity analyses, ensuring sound fiscal operation of the department through development and oversight of budgets.

Background and Health Clearance Required

Equal Opportunity Employer/Affirmative Action/Drug-Free Workplace