Administrative Manager

University of Minnesota; Duluth (MN); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive wages

Paid holidays and generous time off

Learning opportunities and tuition/fee

Low-cost medical, dental, and pharmacy

Flexible spending accounts and HSA

Retirement plans with employer contrib

Job summary

The University of Minnesota, Duluth (UMD) Labovitz School of Business and Economics seeks an Administrative Manager to advise the Dean, coordinate college-wide administrative operations, and manage financial and HR processes. This on-campus role requires strong coordination with campus partners and consistent record-keeping to support governance and accreditation efforts.

The position oversees budgeting, HR administration, data reporting, and policy interpretation, partnering with faculty,

Qualifications

• BA/BS degree and at least six years of work experience required.
• Experience in administrative operations, project coordination, financial administration, and/or HR administration.
• Strong analytical, problem-solving, written communication, and spreadsheet/data-management skills.
• Exceptional interpersonal skills and ability to handle confidential information.

Responsibilities

• Advise dean and college leadership on administrative operations and coordinate cross-functional work.
• Coordinate day-to-day college operations and serve as primary contact for college-level matters.
• Coordinate annual budget cycle, prepare budgets, and manage funds including travel, grants, and reimbursements.
• Administer faculty and staff processes, maintain confidential records, and support HR-related tasks.
• Coordinate AACSB accreditation data and reporting, maintain documentation and data practices.

Skills

Administrative operations

Project coordination

Financial administration

Human resources administration

Analytical skills

Written communication

Spreadsheet/data-management

Interpersonal skills

Confidential information handling

Education

BA/BS degree

Tools

PeopleSoft

TDX

Works (Digital Measures)

Job description

About the Job

The Administrative Manager is a key advisor to the Dean and acentral coordinator of administrative operations for the LabovitzSchool of Business and Economics. The position manages andcoordinates college-level faculty and staff personnel processes,financial administration, accreditation reporting, collegiateoperations, policy interpretation, and governance support. TheAdministrative Manager works closely with college leadership,departments, and campus and University service units to ensureaccurate records, timely transactions, sound resource stewardship,and consistent implementation of University and collegerequirements and policies. This is an on-campus role that requiresa consistent presence at the Duluth location.

This is a Professional and Administrative 12-month, continuingposition.

The following duties are typical for this position:

• Administrative Leadership and Governance (10%) : Advise theDean and college leadership on administrative operations andcoordinate cross-functional work with faculty, staff, departments,and campus partners. Attend LSBE Administrative Committee meetingsand prepare and distribute minutes. Support faculty elections andalternate appointments for UMD shared governance positions. Workeffectively with faculty and staff to understand and address theirneeds. Lead and facilitate specific administrative initiatives thatadvance the college’s mission and/or operations and align withbroader University strategic plans and/or areas offocus.
  
• College Operations and Communications (25%): Coordinateday-to-day administrative operations and serve as a primary pointof contact for college-level operational matters. Update anddistribute the LSBE Building Emergency Plan; coordinate coursescheduling and faculty deployment; complete the annual space auditand inventory in coordination with appropriate campus anddepartmental contacts; maintain LSBE email aliases and GoogleGroups; and update administrative intranet content related tofinance, human resources, and committee records. Serve as projectmanager and coordinator for key collegiate strategic initiatives.Monitor and summarize progress on the strategic plan as well as onkey initiatives in the college-wide strategic plan. Organizeworkflows and follow through on operational requests to keepcollege information and processes current.
  
• Financial Administration and Resource Stewardship (15%) :Working with the campus liaisons, coordinate the annual budgetcycle, including preparation and review of budgets, fiscal year-endcloseout, and budget summaries for leadership. Prepare monthlyBulldog Fund investment reports for Dean review. Administer Dean'sTravel and Research Fund requests from receipt through approval,tracking, notification, and fund transfer. Coordinate foundationdraw requests, including year-end draws and PUF distributions; LSBEfaculty grant rounds and awards; indirect cost recoveryallocations; journal entries; scholarship uploads and spendingplans; and departmental supplies, equipment, and expenseallocations. Provide college-level guidance on purchasing, travel,reimbursement, and other financial procedures, collaborating withaccounting, budget, department, and administrative staff asresponsibilities require. Support the project budgeting andfinancial/accounting needs (that are not supported by other unitson campus) of the Bureau of Business and EconomicResearch.
  
• Human Resources and Faculty Personnel Administration (25%) :Administer college-level faculty and staff processes and maintainconfidential records. Add and update Academic Record Files; reviewand approve appointment changes in coordination with payroll and HRstaff; prepare faculty and staff award memoranda; generate andsecure signed Faculty Information Forms and Faculty Qualificationsreports; and prepare overload agreements. Coordinate immigrationpetitions and renewals, prevailing wage determinations, and laborcertification recruitment documentation with International Studentand Scholar Services and departments. Administer the PerformanceAppraisal Tool process; manage promotion and tenure files,sabbatical and single-semester leave requests, and tenure-trackprobationary evaluations (Form 25); manage REPA compliance; andinterpret applicable collective bargaining agreements, CivilService rules, and University policies.
  
• Accreditation, Reporting, and Data Management (20%) :Coordinate AACSB accreditation data and reporting, including theAACSB Salary Survey and the Business School Questionnaire programand finance modules. Maintain accurate faculty qualification datain Works, generate regular and ad hoc accreditation reports, andsupport faculty qualification and compliance review. Establish andmaintain reliable documentation and data practices so leadershipand accreditation stakeholders receive timely, accurateinformation.
  
• Policy Interpretation and Service-Unit Liaison (5%) : Serve asa liaison among college leadership, departments, and Universityservice units on finance, human resources, administrative policy,and related transactions. Interpret and communicate college andUniversity policies, procedures, and guidelines; direct questionsto the appropriate subject-matter office; monitor requests throughcompletion; and help ensure consistent application of requirementsacross LSBE.

Qualifications

REQUIRED QUALIFICATIONS

• BA/BS degree plus at least six years of work experience
• Experience in administrative operations, project coordination,financial administration, and/or human resourcesadministration.
• Strong analytical, problem-solving, written communication, andspreadsheet/data-management skills.
• Exceptional interpersonal skills and the ability to buildeffective working relationships across an organization whilehandling confidential information appropriately.

PREFERRED QUALIFICATIONS

• Undergraduate or graduate degree in a business-relatedfield.
• Experience working in a higher education setting, particularlywith faculty personnel or college-level administrativeprocesses.
• Experience managing multiple detailed processes, records,deadlines, and approvals with a high degree of accuracy.
• Experience with annual budgeting, fiscal year-end closeout,financial reporting, fund transfers, grants, scholarships, orfoundation accounts.
• Experience coordinating HR transactions, performance appraisal,faculty appointment, leave, promotion and tenure, orimmigration-related processes.
• Experience interpreting collective bargaining agreements, CivilService rules, or complex institutional policies.
• Experience with accreditation data and reporting, particularlyAACSB reporting and faculty qualification records.
• Experience with enterprise administrative and reporting systemssuch as PeopleSoft, TDX, Works (Digital Measures), or comparablesystems.
• Excellent organizational and communication skills, includingthe ability to prioritize competing deadlines, maintain accuraterecords, follow transactions through completion, and explaincomplex financial, policy, or personnel information tonon-specialist audiences.

About the Department

The Labovitz School of Business and Economics (LSBE) isAACSB-International accredited and housed in a state-of-the-artbuilding. Approximately 1,600 undergraduate and graduate studentsare currently enrolled in the school’s programs. There are about 50full-time faculty members in four academic departments: Accountingand Finance, Economics and Health Care Management, ManagementStudies, and Marketing. The School offers the Bachelor ofAccounting, Bachelor of Business Administration, Bachelor of Artsin Economics, and MBA degrees. Regional outreach is accomplishedprimarily through activities of the Bureau of Business and EconomicResearch. Additional information about the School and its programscan be found at LSBE’s website at http://lsbe.d.umn.edu .

Duluth, with a population of approximately 85,000 people, islocated at the head of beautiful Lake Superior, the largestfreshwater lake in the world. Approximately two and a half hoursnorth of Minneapolis, Duluth is nationally ranked as one of thebest places to live and work. Surrounded by natural lakes andforests, Duluth offers some of the best outdoor recreationalactivities and is recognized as a “climate refuge city.” As a majorshipping port, over 1,000 vessels from around the world pass underits iconic Aerial Lift Bridge annually. As a popular touristdestination, Duluth is visited by 6.5 million people annually,accounting for a $950 million economic impact. It boastsofthriving industries in technology, healthcare, aviation, andeducation. More information about Duluth can be found at www.visitduluth.com .

Pay and Benefits

Pay Range: $75,000 - $90,000 annually; depending oneducation/qualifications/experience.

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package thatincludes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional trainingand degree-seeking programs supported by the Regents Tuition BenefitProgram
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counselingat no cost

While our salary ranges provide a framework, it is important tonote that most of the

time, the initial pay may not reach the maximum of the range. Thisapproach ensures

that compensation reflects the value and unique contributions ofeach candidate while

maintaining equity within our organization. As part of ourcommitment to fair and

equitable compensation, please be aware that the salary offered toincoming candidates

will be based on their individual credentials and experience.

Contact information for three professional references will be requested from finalists.

For inquiries please contact: [e-mail]

To request an accommodation during the application process, please e-mail [e-mail].

Priority consideration will be given to applications received by September 7th. This position will remain open until filled.

Diversity

The University recognizes and values the importance of diversityand inclusion in enriching the employment experience of itsemployees and in supporting the academic mission. The University iscommitted to attracting and retaining employees with varyingidentities and backgrounds.

The University of Minnesota provides equal access to andopportunity in its programs, facilities, and employment withoutregard to race, color, creed, religion, national origin, gender,age, marital status, disability, public assistance status, veteranstatus, sexual orientation, gender identity, or gender expression.To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successfulcompletion of a background check. Our presumption is thatprospective employees are eligible to work here. Criminalconvictions do not automatically disqualify finalists fromemployment.

About University of Minnesota

The University of Minnesota, Duluth (UMD) consistently ranks amongthe top Midwestern, regional universities in U.S. News and WorldReport's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to bothlarge research and small liberal arts environments and attractsstudents looking for a personalized learning experience on amedium-sized campus of a major university. A firm liberal artsfoundation anchors a variety of traditional degree programs, aswell as professional and graduate students that draw on UMD's manyresearch institutes and labs.

At the University of Minnesota, we are proud to be recognized byForbes as a Best Employer for Company Culture (2026), Best Employerfor Women (2023, 2025, 2026), and Best Employer by State(2022-2026). In 2026, we also received Culture Excellence &Industry Awards recognition for employee appreciation and work-lifeflexibility.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks amongthe top Midwestern, regional universities in U.S. News and WorldReport's "America's Best Colleges" issue.