Administrative Manager

Chesterfield County, VA; Chesterfield Court House (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Chesterfield County is seeking a skilled administrative leader to support the Buildings and Grounds Division. The role requires a bachelor's degree in business or public administration and at least three years of experience, including two in supervision.

Strong analytical skills and proficiency in MS Office 365, SharePoint, and Teams are essential. The position involves managing division finances, preparing budgets, and providing confidential support to division management.

Qualifications

• Bachelor's degree in business or public administration or related field; three years of professional experience including two years in supervision.
• Strong analytical skills and detail orientation; able to work independently or in a team.
• Excellent oral and written communication; strong leadership and organizational skills.

Responsibilities

• Provide administrative operations support for the Buildings and Grounds Division.
• Supervise two administrative positions and coordinate meetings and events.
• Monitor expenditures and assist with budget preparation and divisional financial resources.

Skills

Analytical skills

Attention to detail

Oral and written communication

Leadership

Organizational skills

Discretion with sensitive information

Education

Bachelor's degree in business or public administration

Tools

Microsoft Word

Microsoft Excel

SharePoint

Microsoft Teams

Job description

Bachelor's degree in business or public administration or a related field; three years of professional experience that includes fiscal management, budgeting, administrative analysis, business or customer services, contracts, or other closely related field, including two years of experience in a supervisory capacity; or an equivalent combination of training and experience. Strong analytical skills, attention to detail and working knowledge of automated financial system, Microsoft Office 365 especially Word and Excel, as well as experience with SharePoint and Microsoft Teams; ability to work independently as well as a cohesive member of a team; excellent oral and written communication skills; strong leadership and organizational skills; ability to work at all levels within a large, diverse organization; and must present a professional demeanor and use discretion when handling sensitive information.

Current valid driver’s license and good driving record required. Based on the Virginia DMV point system, records must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months. Out-of-state driving records must be obtained by applicant and presented at time of interview. Records must reflect at least three years of history and be dated within thirty days of interview date.

Pre-employment drug testing, FBI criminal background check and education/degree verification required.

Provide administrative operations support for the Buildings and Grounds Division; manages the division’s administrative functions through the supervision of two administrative positions, assisting with implementing and/or executing programs within the division and coordinating meetings and special events; manages division financial resources through monitoring expenditures ensuring compliance to policies and adherence to contract agreements, assisting with the preparation of division’s budget, supervising cash receipts activity and coordinating internal and external billings for accounting services; provide direct and confidential administrative support to the division manager and assistant division manager including preparing a variety of management reports, coordinating document submissions to external agencies and coordinating travel logistics; maintains county/departmental policies and procedures; serves as a member of the division's supervisory team to develop, plan, and execute the department's vision and long-term strategic direction and initiatives. Perform other work as required.