Administrative Legal Supervisor

Placer-County; Roseville (CA); On-site; USD 72,000 - 90,000; Full time

Job summary

Placer County's District Attorney's Office in Roseville invites applications for a full-time Administrative Legal Supervisor to plan, organize, direct and supervise the legal administrative and clerical workflow within the department.

This promotional recruitment requires five years of legal support experience with at least one year in a lead role; a high school diploma with paralegal or related college coursework is preferred; a valid driver’s license may be required; competitive benefits are

Qualifications

• Five years of increasingly responsible legal administrative, secretarial, or clerical experience; with at least one year of lead experience.
• Equivalent to completion of the twelfth grade preferably supplemented by college course work in paralegal, business, accounting, or a related field.
• May need to possess a valid driver's license as required by the position; proof of adequate vehicle insurance and medical clearance may also be required.

Responsibilities

• Plan, organize, direct and supervise legal office operations/activities.
• Analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
• Develop and monitor program budgets and prepare cost estimates; ensure compliance with laws and regulations.
• Maintain confidentiality and establish effective working relationships with staff and the public.

Skills

Legal office management

Supervision

Budget monitoring

English usage

Education

High school diploma + paralegal/business coursework

Tools

Word processing

Spreadsheets

Database packages

Job description

Salary $34.68 - $43.30/hour; $6,011.20 - $7,505.33/month; $72,134.40 - $90,064.00/year

Department

Department District Attorney

Job Type

Job Type Promotional and/or Interdepartment Transfer

This is a promotional recruitment - only permanent and/or probationary County employees are eligible to apply.

POSITION INFORMATION

The Placer County District Attorney's Office is accepting applications for a full-time Administrative Legal Supervisor position at the Roseville office.

BENEFITS

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

DEFINITION

To plan, organize, direct and supervisethe performance of specialized and responsible general and legal administrative, clerical, and document processing operations within an assigned legal department, division, program, or unit; and to perform a variety ofspecialized technicaltasks relative to assigned area(s) of responsibility.

DISTINGUISHING CHARACTERISTICS

The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and are responsible for assigned programs and unit serviceareas within a division or department.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from management staff.
Exercises direct supervision over assigned lower level technical and/or clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for office operations; prepare and implement legal office policies and procedures. Plan, prioritize, assign, supervise, and review the work of assigned staff; prepare and monitor rotation schedules of assigned support staff. Evaluate operations and activities of assigned programs or units; recommend improvements and modifications; ensure compliance with appropriate statutes, laws, and regulations; confer with legal staff and other stakeholders regarding the application of appropriate laws, codes and regulations. Perform specialized research and analysis related to assigned service area; appear in court to provide information on behalf of the department as required. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office equipment and staff; monitor and control expenditures. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; participate in the initial stages of the Internal Affairs process as needed; implement discipline procedures. Monitor and supervise the review,processing and preparation oflegal documents; securely maintain confidential files; serve as custodian of records for assigned programs or units; ensure security of access to restricted unit telecommunications systems. Prepare and submit a variety of written reports, statistical analyses, and other documents related to assigned program or unit operations and activities; prepare data and respond to regulatory audits. Serve as liaison with Federal, State, and local government regarding assigned program unit specialty area; represent assigned programs or units to outside agencies, vendors, and related to assigned program or unit service area; ensure procedure comply with legislative and regulatory changes; provide technical assistance and feedback to other agencies as needed. Interpret, apply, and explain policies and procedures related to area of assignment; respond to individuals requesting services related to are of assignment. Perform the most complex work of the Unit; answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. , Perform related duties as assigned.

WORKING CONDITIONS

Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to, or have contact with inmates or defendants. Incumbents may be subject to periods of facility lockdown.

MINIMUM QUALIFICATIONS

Experience and Training

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Five years of increasingly responsible legal administrative,secretarial, or clerical experience; with at least one
year of lead experience.

Training:
Equivalent to the completion of the twelfth grade preferably supplemented by college course work in paralegal,
business, accounting, or a related field.
Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance
and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Principles and practices of legal office management.

Principles and practices of computer hardware and software including word processing, spreadsheets, and database packages.

Principles of supervision, leadership, training, and performance evaluations.

Principles and practices of record keeping andrecord management.

Principles of budget monitoring, basic accounting, and auditing processes.

English usage, spelling, grammar, and punctuation.

Pertinent local, State, and Federal laws, ordinances and rules pertaining to assigned program or unit service areas.

Basic criminal justice procedures and record keeping.

Principles and practices of work safety.

Ability to:

Organize, implement, and direct legal office operations/activities.

Analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.

Sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.

Supervise, train, motivate,and evaluate assigned staff.

Analyze, interpret, and explain pertinent policies and procedures, codes, laws and regulations.

Assist in the development and monitoring of an assigned program budget.

Interpret, explain, and apply operating policy, rules, and procedures of assigned function within a legal department.

Develop and recommend policies and procedures related to assigned legal office operations.

Maintain confidentiality.

Use modern office equipment and computers.

Establish and maintain effective working relationships with those contacted in the course of work.

Communicate clearly and concisely, both orally and in writing.

SELECTION PROCEDURE

Training & Experience Rating (100%)
Applicants are required to complete a Supplemental Questionnaire,which serves as the examination for this recruitment.

• Evaluation: We use a pre-determined formula to score your responses related to education, training, and professional experience.

Accuracy: Please ensure your application and questionnaire thoroughly reflect your background, as these scores determine your ranking on the eligible list.

MISCELLANEOUS INFORMATION

Length of Probation:

• All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more.

Candidates must complete the following requirements before their start date if an offer is extended:

DOJ Criminal Background Clearance: Successfully complete a fingerprint-based background check through the California Department of Justice.

Medical Evaluation: Pass a pre-employment physical, which may include drug screening and/or a psychological evaluation.

Oath of Office: Subscribe to the constitutional oath or affirmation as required for all public employees by the California Constitution.

Employment Eligibility Verification: Provide original documents that establish both identity and the legal right to work in the United States, as required by the U.S. Citizenship and Immigration Services (USCIS).

Position-Specific Requirements

In addition to the above, some positions may require one or more of the following:

Age Verification: Provide documentation verifying that you meet the minimum legal age requirements for this position.

Background Check: Some positions require a background investigation. This may include a credit check, voice stress analysis, polygraph, and/or proof of bonding.

Law Enforcement: Applicants for law enforcement functions must complete a conviction history questionnaire prior to or during the interview process.

Medi-Cal Access/Licensing: Applicants with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification.

Failure to clear all requirements may result in an employment offer being withdrawn.

EQUAL OPPORTUNITY EMPLOYER

Placer County is an equal opportunity employer committed to a workplace free from unlawful discrimination, harassment, and retaliation. All applicants and employees receive fair and equal consideration in every stage of employment. Employment decisions are based on job‑related qualifications and are not influenced by any protected characteristic under federal, state, or local law. Refer to our Equal Employment Opportunity Program and Policy Statement (PDF ) for detailed information.

Applicants who need an accommodation during the recruitment or examination process should contact Human Resources at least five working days before the scheduled exam.