Administrative Implementation Analyst

Haynes, Inc; Charleston (SC); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

11 paid Federal holidays

401k match

Medical/Dental/Vision Insurance

Tuition Reimbursement

Professional Development & Training

Job summary

Haynes, Inc. is seeking an Administrative Implementation Analyst in Charleston, SC to support the Department of State. A Secret Clearance is required or obtainable, with full-time status and a strong benefits package.

The role focuses on implementing and supporting DoS financial systems and related administrative services. The incumbent will work with the Global Financial Services team, coordinate training materials, and maintain system content while ensuring schedules are met and data is

Qualifications

• Four-year degree in accounting or related field and three years of relevant professional experience in design, development, analysis, testing, or implementation of client-server financial systems similar in size to DoS systems.
• Experience with DoS systems and providing help desk support for large financial implementations is preferred.
• Ability to use DoS approved AI-enabled tools for data analysis, documentation, quality reporting, and process improvement while maintaining confidentiality and integrity.

Responsibilities

• Gather user data and post-implementation information and share it with team members as needed.
• Provide administrative support for overseas Implementation team members, including travel documents.
• Oversee training materials, maintain supply inventory, and perform general administrative tasks.
• Maintain test training content and schedules.
• Track implementation tasks to ensure on-schedule delivery via the established process.
• Assist as part of the Technical Assist team and back up moderating State Talks.
• Support ISO-9001 activities as needed
• Lifting up to 10 lbs may be required.

Skills

Communication

Education

Bachelor's degree in accounting or related field

Tools

RFMS

RFMS/C

MS 365 Office

E2

WebGELS

GBI 2.0

MS SharePoint

Power Automate

Power App

Power BI

Adobe Suite

Job description

Haynes Inc an experienced long-term government contractor, is searching for Administrative Implementation Analyst to serve our client, the Department of State (DOS) in beautiful Charleston, SC. To be considered for this job, the candidate must be able to obtain a security Secret Clearance, or already possess one. A Secret Clearance will open a lot of other doors for your career with the Government, including the possibility of being hired directly. This is a Full-time job PLUS generous benefits package (outlined below)

About Haynes, Inc.

Haynes Inc,continues to partner with Department of State (DoS) in Charleston, SC. Our 80+ employees. support the DoS Comptroller and Global Financial Services (CGFS) Center in the areas of: Global Compensation, Information Systems Security (ISSO), and Global Financial Operations. We serve the U.S. Foreign Service, Department of State Civil Service, Foreign Service Retirees, Embassies, and Overseas U.S. Agencies reaching 180 countries and 140 currencies. Haynes, Inc. provides services in: Accounting, Administration, Budget, Travel, Vouchering, Accounts Receivables, Reconciliation, Systems Analysis, Information Systems, Computer Security, Payroll and Compensation, Treasury, Payroll Customer Service, Training, Audits, and Paralegal Analysis.

Haynes, Inc. provides our employee family a robust benefits package including: 11 paid Federal holidays, generous Employer Match on your 401k, Paid Time Off, Medical/Dental/Vision Insurance, Flexible Spending Accounts, Life Insurance, Disability, Tuition Reimbursement, free Professional Development & Training Program with 9000+ courses, and more! We thrive on providing a good work/life balance and in creating an inclusive culture where employees feel valued, appreciated, and are rewarded for top performance!

Department

The Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS) requires the contractor to provide Administrative Implementation Analyst services for proprietary Department of State proprietary software implementations managed by the Implementation Team. The Implementation Team is in the Office of Global Customer Engagement. The Global Office of Customer Engagement is responsible for customer help desk services, knowledgebase management and training, training development and delivery for overseas financial operations, system implementation training and support and payroll customer support for American employees and retirees. This position reports to the Overseas Implementation Project Manager.

Minimum/General Requirements:

• Must have a four-year degree from an accredited university or college in accounting or a related field such as business administration and three (3) years of relevant professional experience supporting the design, development, analysis, testing, or implementation of client-server based financial systems similar in size, complexity, and scope to the DoS systems.
• Preferred candidates will have experience with some of the systems and technical environments supporting DoS, performing help desk support for large, complex financial implementations and knowledge of Federal accounting/financial management policies, operations, procedures and business process/requirements.
• Utilizes DoS approved AI-enabled tools, when authorized, to assist with data analysis, documentation, quality reporting, and process improvement while ensuring the accuracy, confidentiality, and integrity of all work products

Job Responsibility:

• The incumbent will assist in the gathering of users and other post data for each post implementation as well as providing information to others as needed.
• The incumbent will provide administrative support services for all overseas Implementation team members to include travel documents, etc.
• The incumbent will oversee the preparation of training materials, maintaining supply inventory, and other general administrative support functions.
• The incumbent will maintain test training content.
• The incumbent will maintain schedules as well as other general functions.
• The incumbent will be responsible for tracking implementation tasks and ensure implementations are on schedule via the established implementation process.
• The incumbent will be part of the Technical Assist team and backup for moderating State Talks (Lunch and Learns
• The incumbent will also be responsible for other duties, as assigned
• The incumbent must be detail oriented and can communicate effectively amongst team members, client, and external customers.
• Support CGFS ISO-9001 activities as needed
• Lifting to 10 lbs. is required

Software Systems Utilized:

• RFMS
• RFMS/C
• MS 365 Office
• E2
• WebGELS
• GBI 2.0
• MS SharePoint
• Power Automate
• Power App
• Power BI
• Adobe Suite

Formal Job-Specific Training Requirements:

• NFATC Annual Training and any training for new software implementation.

Additional Information:

To be hired, the candidate must reside in the state of South Carolina. This position supports a government contract and is subject to the government agency rules and management. All contractors supporting the Department of State must be able to either possess or obtain a security clearance of Secret. Employees shall remain in their current position for at least one year before applying for another job within the company or contract.

Work Schedule

To be hired, the candidate must reside in the state of South Carolina. This position supports a government contract and is subject to the government agency rules and management. Currently, after initial onboarding, training, and performance milestones, a partial telework schedule can be approved for your work flexibility, subject to client requirements. Work hours are 40 hours per week between the hours of 6:15 am - 6:00 pm. Core working hours are 9:00 am - 3:00 pm. Work Schedule is defined based on the work requirements of our client's division, Global Financial Services. The contract has a non-compensated, 45-minute lunch Monday through Friday.
Additional hours may be required and must be authorized by your Project Manager and DoS Management, and often the work requires shifts outside of CGFS core hours to accommodate working with other time zones (this team services the world vs a region).

Haynes, Inc is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, marital status, disability, veteran status, sexual orientation, or other protected status in any of the terms or conditions of employment.