Administrative Graduate Assistant - School of Divinity

Liberty University; Lynchburg (VA); On-site; USD 15,000 - 21,000; Part time

Job summary

Liberty University is seeking an Administrative Graduate Assistant for The Graduate School to support data collection, reporting, and program assessment. You will work under the Director, participate in trainings, and help with research on best practices in higher education.

The role emphasizes collaboration with faculty and staff, policy review, and confidentiality. On-campus duties require strong MS Office skills and the ability to manage multiple tasks in a dynamic environment.

Qualifications

• Bachelor's degree preferred; must be admitted to or enrolled in a master's/doctorate program by start date.
• Proficient in Microsoft Office; able to learn technical systems.
• Strong writing, communication, planning and event coordinating skills.
• Must live in the local area to report to campus.

Responsibilities

• Work under the supervision of the Director of The Graduate School.
• Attend all required events, orientations, and trainings.
• Uphold the Graduate School Honor Code and Graduate Assistantship Handbook.
• Assist with administrative tasks and data collection/organization.
• Analyze data related to academic programs and institutional reports using spreadsheets or databases.
• Support research on higher education practices, program assessment, accreditation, and other topics.
• Review and update policies to align with university guidelines.
• Prepare materials for institutional reporting and program reviews.
• Assist with faculty-related matters and compile materials for reporting and committees.
• Collaborate with other staff and departments across the university.
• Maintain confidentiality and adhere to ethical standards.

Skills

Communication

Organization

Problem solving

Time management

Education

Bachelor's degree (B.A./B.S.)

Must be enrolled in master's or doctorate program by start date

Tools

Microsoft Office

Job description

Administrative Graduate Assistant (AGA) Graduate School

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Work under the direction and supervision of the Director to whom assigned.
• Be present for all necessary events put on by the department and The Graduate School.
• Attend all Orientations and training sessions per the direction of the department and The Graduate School.
• Uphold and follow The Graduate School Honor Code and Graduate Assistantship Handbook.
• Assist the department with miscellaneous administrative tasks/projects and any other various responsibilities.
• Assist in collecting, organizing, and analyzing data related to academic programs, institutional reports, and other relevant metrics. This will involve using spreadsheet software or databases.
• Assist The Graduate School in conducting research related to best practices in higher education, program assessment, accreditation, and other relevant topics.
• Help review and update policies and procedures related to academic programs, ensuring they are in line with the institution's guidelines and regulations.
• Assist with data collection and preparation of materials for institutional reporting, accreditation processes, and program reviews.
• Support The Graduate School in managing faculty-related matters, such as compiling materials for reporting, meetings, committees, and program reviews.
• Collaborate with other graduate assistants, staff, faculty, departments, and colleges/schools across the university on tasks and initiatives originating from The Graduate School.
• Handle sensitive information with discretion, adhering to ethical standards and maintaining confidentiality.
• Strictly adheres to Liberty University policies, representing the University in an exemplary manner.
• Works effectively as a team member, embracing and fostering LU's mission.

Additional information may be found here

SUPERVISORY RESPONSIBILITIES

The Graduate Assistant Supervisors are responsible for abiding by the Graduate Assistantship Handbook and overseeing the Administrative Graduate Assistant for their respective departments. This should be in line with the tasks and responsibilities that will be assigned to their Administrative Graduate Assistant. They are to monitor and assess the Administrative Graduate Assistants' academic, professional, social, and spiritual growth. In addition, they will also complete Graduate Assistants evaluations for every new hire at the end of their first semester and for returners, at the end of the year.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• Bachelor's degree (B.A./B.S.) degree from a four-year college or university preferred.
• Minimum Qualifications: Must be accepted into, or currently enrolled in a master's or doctorate program by the start date.
• Preferred Qualifications: Bachelor's degree with a relevant combination of writing, communication, planning and coordinating events, and reporting experience. Must be enrolled in a master's or doctorate program and have previous teaching experience.
• Experience using Microsoft Office.
• Ability to attain an understanding of all technical systems that support the role of being an AGA.
• Must live in the local area in order to report to work on campus.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.

Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.

Possess public communication skills that allow professional representation of Liberty University to a variety of business, government and community customers and associates.

Strong organizational skills.

Computer and scheduling skills.

Problem Solving

Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Technology Competencies

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Ability to learn new software

Excellent computer and document formatting skills.

Physical and Sensory Abilities

• Required to travel to local and campus locations.
• May be required to sit to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the campus.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled setting. It is well lighted and the noise level is moderate. Working environment also includes facilitation of events outdoors occasionally.

Time Type

Part time

Location

Onsite

Pay Rate

Starting at $12.77

Student employees are paid at least the current Virginia minimum wage per hour.