Administrative Generalist/Coordinator

University of Virginia; Charlottesville (VA); Hybrid; USD 57,000 - 65,000; Full time

Job summary

An established industry player is looking for an Administrative Generalist/Coordinator to support their expanding clinical and research missions. This full-time, in-person role offers a dynamic work environment in Charlottesville, with opportunities for hybrid work after six months. The ideal candidate will engage in collaborative problem-solving, manage various administrative tasks, and contribute to process improvement projects. Join a team dedicated to excellence and diversity, where your contributions will play a vital role in enhancing operational efficiency and supporting faculty and staff.

Qualifications

• At least three years of relevant experience in administrative roles.
• Bachelor's degree or equivalent experience.

Responsibilities

• Provide professional-level administrative support across multiple divisions.
• Manage faculty appointments and coordinate clinical credentialing activities.
• Analyze operational data and generate reports for strategic planning.

Skills

Administrative Support

Project Management

Data Analysis

Communication Skills

Problem Solving

Education

Bachelor's Degree

Tools

Workday Finance

Job description

The Department of OBGYN is seeking an Administrative Generalist/Coordinator to join our team in support of our expanding clinical, research, education and community missions. This full-time position is in-person and based in Charlottesville on the Grounds of the University of Virginia. Our growing department currently supports over 50 clinical faculty in clinical care across the State of Virginia, the 20 OBGYN Residents, 2 Fellowships, and Medical Student learners. This role offers variety, opportunity to engage in collaborative problem solving and welcomes initiative in execution of tasks. After 6 months, the position will be eligible for a hybrid work schedule of 3 days on Grounds with 2 days remote. This position is available to individuals with various levels of degrees and experience. Compensation for this role may be salaried or hourly and based upon years’ relevant experience, qualifications, and education background. Annual compensation ranges from $57,000 - $65,000.

• Provide professional-level administrative support across multiple divisions, including clinical scheduling and meeting coordination.
• Serve as the primary point of contact for clinical credentialing activities and ensure timely coordination with UVA Health and affiliate organizations.
• Manage faculty appointments, faculty affairs correspondence, and faculty action tracking in collaboration with the School of Medicine.
• Support the Department’s financial operations, including expense report processing and invoicing for outreach sites through Workday Finance.
• Maintain and update Departmental websites and clinician profiles within the UVA School of Medicine portal.
• Assist with process improvement projects, including Plan-Do-Study-Act (PDSA) cycles, data collection, project tracking, and action item management.
• Analyze operational data and generate reports to support strategic planning and continuous improvement efforts.
• Advise division and department leadership on administrative matters, operational problems, and opportunities for improvements.
• Coordinate with internal and external stakeholders to ensure effective communication and workflow across assigned functions.
• Serve as a departmental representative at meetings and participate in collaborative initiatives as needed.
• Other professional administrative duties as assigned.

MINIMUM REQUIREMENTS
Education: Bachelor's degree
Experience: At least three years of experience. Relevant experience may be considered in lieu of a degree.

TO APPLY
Please apply HERE, and search for requisition R0072143. Internal applicants must apply through their UVA Workday profile and search “Find Jobs,” and search for requisition R0072143. Complete a candidate profile online; attach a cover letter, resume, and contact information for three references. Incomplete applications will not be given consideration. For questions regarding the application process, please contact Eric Allen, Academic Recruiter, at [e-mail]. For more information regarding the position, please contact Kimberly Brown, Assistant Administrator, Department of OBGYN, at [e-mail].

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physicians Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experience. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.