Administrative Generalist

Critical Path Advisors; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Critical Path Advisors’ client nonprofit seeks an Administrative Generalist to support US operations, collaborating with Management across administrative duties and data handling.

The role covers reception, mail handling, inventory, and weekly donation processing, with additional duties in data management and office coordination.

Qualifications

• Associate’s degree or higher, or commensurate professional experience.
• Proficient with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to manage high volumes of work.
• Comfort working in a small, team environment.
• Passion for working for the betterment of others.

Responsibilities

• Answering and routing telephone calls placed to the main number.
• Serving as a first point of contact for office visitors, building management, and vendors.
• Receiving, sorting, and routing incoming mail and courier parcels.
• Charge of general office inventory.
• Weekly processing of monetary donations – cash, check, and credit card.
• Ad hoc responsibilities within an Administrative purview.

Skills

MS Office proficiency

Written communication

Verbal communication

Detail orientation

Time management

Team player

Donor awareness

Education

Associate’s degree or higher

Tools

Microsoft Office Suite

Job description

You are invited to join our client’s team of dedicated, caring professionals! Our client works daily to match patients in need of stem cell transplants with matching donors who can offer them a second chance at life. Globally, our client has registered over 12 million potential donors, and more than 120,000 of those registrants have gone on to donate to patients. We’re a growing international nonprofit organization where creativity, initiative, compassion, collaboration, and strategic thinking are rewarded as we work together to expand our reach, recruit more donors, and help to save more lives.

Position Summary:

The Administrative Generalist will work within the client's US’ Administrative department, and closely with the Management department, to perform a variety of administrative duties, including, but not necessarily limited to:

Administrative:

• Answering & routing telephone calls placed to the main telephone number
• Serving as a first point of contact for office visitors, building management, & office vendors
• Receiving, sorting, & routing incoming mail pieces & courier parcels
• Charge of general office inventory
• Weekly processing of monetary donations – cash, check, & credit card
• Ad hoc responsibilities of a similar nature, within an Administrative purview

Data Management:

• Receiving supply shipments from off-site registration events
• Counting, logging, & filing confidential registration forms received from off-site registration events
• Counting, logging & shipping buccal swab samples received from off-site registration events
• Opening, counting, & scanning buccal swab samples received from the clients mail-order registrants
• Digitizing confidential registration forms for use by the clients data entry company
• Ad hoc responsibilities of a similar nature, within a Data Management purview

Requirements/Qualifications:

• Associate’s degree or higher, or commensurate professional experience;
• Conversance with the Microsoft Office Suite;
• Excellent written and verbal communication skills;
• Facility with detail;
• Strong organizational and time-management skills;
• The ability to manage/prioritize high volumes of work;
• Comfort working in a small, team environment;
• Passion for working for the betterment of others