Administrative Functional Support 3

Northrop Grumman; Azusa (CA); On-site; USD 56,000 - 93,000; Full time

Benefits offered by this job

Total Rewards package

Health insurance

Life insurance

Disability insurance

Savings plan

Company paid holidays

PTO

Job summary

Northrop Grumman is seeking an Administrative Functional Support Analyst 3 in Azusa, CA to support Facilities Engineering and Maintenance Operations. The role involves handling purchase requests, budgeting, reporting, and coordinating with multiple teams on maintenance and vendor activities.

You will manage CMMS processes in ServiceNow and MAXIMO, generate monthly spend reports, and collaborate with HVAC, electrical, and engineering staff to ensure smooth operations on a busy campus.

Qualifications

• High School Diploma or GED required with 4+ years of administrative experience in facilities maintenance or construction operations.
• Proficiency with Outlook, Word, Excel and Adobe Suite.
• Bachelor’s degree is preferred and SAP/ MAXIMO/ ServiceNow experience is a plus.

Responsibilities

• Process facilities purchase requests, service contracts and contractor services.
• Research, order, and track material purchases including iBuy, P-card and Purchase Orders.
• Compile monthly reports for management review on material purchases and maintenance orders.
• Assist with budget tracking and development.
• Manage CMMS systems (ServiceNow/MAXIMO) and SAP work orders.

Skills

Communication

Teamwork

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

SAP

MAXIMO

ServiceNow

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Expand your horizons, advance your career, and contribute to a secure future for generations. Northrop Grumman's Space Sector invites you to bring your pioneering spirit to our collaborative teams. As an Administrative Functional Support – Level 3 located in Azusa, CA, you’ll be a linchpin in missions of paramount importance, defining the art of the possible from day one.

The (On-Site) Administrative Functional Support Analyst 3 position will perform a variety of activities supporting the Facilities Engineering and Maintenance Operations departments at the Azusa, CA campus. Supporting a team of approximately 50 people, including HVAC, mechanical, electrical, electronics, gardeners, engineering, cafeteria, custodial and contracted suppliers.

In This Job, You Will

• Establishes, monitors, and pays all related facilities purchase requests, service contracts and contractor services.
• Supports all material purchases (iBuy, P-card, ADR check requests and Purchase Orders), including researching, ordering, and tracking.
• Compiles monthly reports from various sources for management review on all material purchases, maintenance requests and preventative maintenance orders.
• Assists with budget tracking and development.
• Manages Facilities Maintenance Request system (CMMS) in ServiceNow/MAXIMO.
• Manages and plans SAP/MAXIMO preventative maintenance work order processes (including development, entry, administration, and distribution).
• Interfaces with Supply Chain Management to create Purchase Orders and solution any subsequent billing/invoice issues.
• Possess excellent interpersonal, and oral and written communication skills.
• Ability to work with limited supervision. No instructions needed on routine work, and only general instructions given on new lines of work or special assignments.
• Interfaces with other support organizations
• The selected candidate should thrive in a fast-paced work environment with high expectations, significantly diverse assignments, collaborative/team settings across all levels. Candidate must be flexible and able to collaborate closely with various facilities personnel (engineering, leadership, crafts).
• Other duties as assigned

Basic Qualifications

• High School Diploma or GED Facilities operations, construction, and/or commercial/industrial maintenance administration experience in a multi-craft, multi-building campus setting
• No clearance required to start
• 4+ of related experience in general administrative work relatable to facilities maintenance or construction operations. Proficiency in computer operations including Outlook, Word, Excel, Adobe
• Proficiency in computer operations including Outlook, Word, Excel, Adobe

Preferred Qualifications

• Bachelor’s degree is preferred.
• 6+ years of related experience in general administrative and analytical work within a facilities maintenance or construction operation
• SAP experience.
• Facility/Maintenance management software experience a plus (i.e. SAP, MAXIMO, ServiceNow, etc.).
• Maintenance work order planning and dispatch experience

Working at Northrop Grumman is more than just a paycheck. We offer a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. For more information on our Total Rewards package, please visit our Total Rewards site.

Northrop Grumman Total Rewards

Primary Level Salary Range: $56,000.00 - $93,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.