Administrative & Financial Support Specialist I

University of Missouri-Columbia

Columbia Township (MO)

On-site

USD 21,000 - 28,000

Full time

14 days+

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Job summary

The University of Missouri-Columbia's Soil Health Assessment Center is seeking a detail-oriented Business Support Specialist I to provide administrative, financial, and operational support for the laboratory. This role handles client invoicing, HR paperwork, data entry, and procurement, while delivering high-quality service to clients, employees, and partners.

The position offers a Monday-Friday 8:00 a.m.–5:00 p.m.

Qualifications

High School Diploma or equivalent.
Bachelor's degree in business administration, accounting, agricultural sciences, agricultural economics, environmental sciences, or a related field.
At least one year of administrative or business operations experience in a professional, academic, or laboratory setting.
Familiarity with laboratory operations, agricultural extension, or research support environments.
Experience with billing systems, purchasing software, or HRIS platforms.

Responsibilities

Prepare client invoices, issue payment receipts, process and record payments, and monitor accounts receivable to ensure timely collection for laboratory services.
Process hiring paperwork and other HR-related documentation, submit personnel action forms, and track onboarding materials. Maintain time records and review payroll reports for part-time and temporary employees.
Serve as the first point of contact for the Soil Health Assessment Center by greeting visitors, fielding phone and email inquiries, and providing general information to clients, agency partners, and the public.
Coordinate incoming shipments, log deliveries, and manage unscheduled or inappropriate shipments per lab protocols.
Accurately enter and maintain data in databases and internal systems, including client information, lab requests, and financial records, ensuring confidentiality.
Oversee the procurement of office and laboratory supplies, ensuring timely ordering and proper reconciliation in accordance with university purchasing policies.
Provide logistical support for meetings, events, and special projects.
Perform other administrative duties and support tasks as assigned by supervisors or the laboratory director.