Administrative & Events Assistant

Career Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Relocation support

Wellness perks

Premium lifestyle benefits

Job summary

Career Group in San Francisco seeks an Administrative Generalist with an events focus to own end-to-end events—from intimate candidate dinners to large-scale team offsites—and to support daily operations across recruiting, people ops, and workplace management.

You will collaborate with leadership and recruiting to design high-quality event experiences, manage multiple events, and ensure a polished, high-functioning workspace in a fast-paced, in-person environment.

Qualifications

• 1-2 years experience in event planning and workplace support is preferred.
• Strong interest or experience in event planning, coordination, or hospitality.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple moving pieces under tight timelines.
• Clear, professional communicator with strong interpersonal instincts.
• High energy, proactive mindset, and ownership.
• Thrives in fast-paced, in-person environments with high expectations.
• Familiarity with Notion, Slack, scheduling platforms is a plus.

Responsibilities

• Own end-to-end execution of team events, offsites, and candidate experiences—from planning through day-of delivery.
• Coordinate logistics including venues, vendors, timelines, and communications with precision.
• Partner with leadership and recruiting teams to design high-quality event experiences.
• Manage multiple concurrent events, ensuring every detail is executed to a high standard.
• Support candidate dinners and onsite interview experiences, creating a welcoming environment.
• Assist with office operations to ensure a polished, organized workspace.
• Provide recruiting coordination support, including scheduling and candidate logistics.
• Contribute to onboarding logistics and people operations processes.
• Step in on ad hoc operational needs, bringing structure and solutions to fast-moving challenges.

Skills

Event planning

Administrative support

Organizational skills

Communication

Tools

Notion

Slack

Scheduling platforms

Job description

Compensation

Base Salary: $100,000 - $120,000 + comprehensive benefits and bonuses and equity

Our client

Our client is a high-growth, venture-backed technology AI company.

The Opportunity

This role sits at the heart of the company's in-person experience, with a strong emphasis on planning and executing high-impact events that bring the team, candidates, and partners together. As an Administrative Generalist with an events focus, you will own and elevate everything from intimate candidate dinners to large-scale team offsites - creating seamless, memorable experiences that reflect the company's high standards. Alongside events, you'll play a key role in keeping daily operations running smoothly, gaining broad exposure across recruiting, people ops, and workplace management.

Key Responsibilities

• Own end-to-end execution of team events, offsites, and candidate experiences-from planning through day-of delivery
• Coordinate logistics including venues, vendors, timelines, and communications with precision
• Partner closely with leadership and recruiting teams to design thoughtful, high-quality event experiences
• Manage multiple concurrent events, ensuring every detail is executed at a high standard
• Support candidate dinners and onsite interview experiences, creating a seamless and welcoming environment
• Assist with office operations to ensure a polished, organized, and high-functioning workspace
• Provide recruiting coordination support as needed, including scheduling and candidate logistics
• Contribute to onboarding logistics and people operations processes
• Step in on ad hoc operational needs, bringing structure and solutions to fast-moving challenges

Ideal Background

• 1-2 years experience in event planning and workplace supprt
• Strong interest or experience in event planning, coordination, or hospitality
• Exceptional organizational skills and attention to detail
• Ability to manage multiple moving pieces under tight timelines
• Clear, professional communicator with strong interpersonal instincts
• High energy, proactive mindset, and a strong sense of ownership
• Thrives in fast-paced, in-person environments with high expectations
• Familiarity with modern tools (e.g., Notion, Slack, scheduling platforms) is a plus
• Highly in-person, collaborative culture with a strong emphasis on building shared experiences
• Events are a core part of how the company operates - bringing together talent, ideas, and teams
• Fast-paced, high-growth environment with significant ownership from day one
• Detail-oriented, high-performance team that values execution excellence
• Competitive benefits including relocation support, wellness perks, and premium lifestyle benefits
• Ideal for individuals who enjoy being at the center of coordination, energy, and team experience