Administrative & Enrollment Manager

University-of-Main; Orono (ME); On-site; USD 50,000 - 60,000; Full time

Job summary

The University of Maine is seeking an Administrative & Enrollment Manager to oversee enrollment, purchasing, billing, and records management while ensuring programs meet critical child-to-staff ratios. Regular hours are Monday–Friday, 7:00 a.m. to 3:30 p.m.

with some flexibility. The position offers a hiring range of $50,000 to $60,000 commensurate with qualifications and experience. The role supports safe staffing levels and continuity of care, with opportunities to contribute to enrollment

Qualifications

• Bachelor's degree or equivalent combination of education and experience with 1–3 years of relevant experience such as office administration, enrollment management, accounting, dynamic scheduling, childcare administration.
• Strong computer skills including word processing, spreadsheets/databases, and web-based applications.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.
• Demonstrated professionalism, reliability, and consistent attendance.
• Must earn Pediatric First Aid and CPR certification within 90 days of hire (training provided).

Responsibilities

• Manage enrollment to optimize capacity and revenue potential.
• Make daily schedule adjustments to ensure programs meet child-to-staff ratios.
• Oversee administrative operations such as purchasing, billing, and records management.
• Provide classroom support as needed to maintain safe staffing levels and continuity of care.

Skills

Office administration

Enrollment management

Accounting

Dynamic scheduling

Childcare administration

Word processing

Spreadsheets/databases

Web-based applications

Organizational skills

Problem solving

Communication skills

Customer service

Professionalism

Attendance

Pediatric First Aid & CPR (within 90d)

Education

Bachelor's degree or equivalent

Tools

Word processing

Spreadsheets

Databases

Web-based applications

Job description

The Administrative & Enrollment Manager manages enrollment, striving for optimal capacity and revenue potential, and makes daily schedule adjustments to ensure programs meet critical child-to-staff ratios. Position oversees administrative operations such as purchasing, billing, and records management and provides classroom support, as needed, to maintain safe staffing levels and continuity of care. Typical work schedule is Monday through Friday 7:00 a.m. to 3:30 p.m. with some flexibility to meet operational needs. Typical hiring range for this position is $50,000 to $60,000 commensurate with qualifications and experience. Please review the Administrative and Enrollment Manager job description for more information.

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is a state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefitsfor employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:

• Bachelor's degree or equivalent combination of education and experience and 1-3 years of relevant experience such as office administration, enrollment management, accounting, dynamic scheduling, childcare administration.
• Strong computer skills, including word processing, spreadsheets/databases, and web-based applications. Ability to learn and adapt to new/changing technology.
• Excellent organizational and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and customer service skills.
• Demonstrated professionalism, reliability, and consistent attendance.
• Must earn Pediatric First Aid and CPR certification within 90 days of hire (training provided).

Preferred:

• Experience caring for children under 7 years old, in a group child care environment.
• Familiarity with DHHS Child Care Licensing Rules and NAEYC Accreditation standards.
• Familiarity with University of Maine procedures such as those for Purchasing and Payroll.
• Supervisory or leadership experience.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.

Materials must be submitted by 4:30 p.m. EST on October 5, 2026.

The successful applicant is subject to appropriate background screening.